Office Manager

Gilligan Black Recruitment; Dublin; On-site; EUR 42,000 - 64,000; Full time

Job summary

Gilligan Black Recruitment is seeking an Office Manager for a facilities management client based in Dublin 12. The role will shape the position from the ground up, coordinating office operations and ensuring efficient service delivery.

You will own operational coordination across facilities, suppliers and internal workflows, while developing procedures to improve productivity and consistency. Experience with ISO/QMS documentation and audits is beneficial.

Qualifications

• Strong background in office administration, operations, or business coordination.
• Experience in improving processes and driving operational efficiency.
• Exposure to ISO compliance and managing Quality and Environmental Management Systems (documentation, audits, reporting).

Responsibilities

• Oversee the smooth running of office and business operations.
• Coordinate facilities, suppliers and internal workflows to ensure efficient service delivery.
• Develop and improve procedures to enhance productivity and consistency.
• Provide operational support to Finance and HR functions; assist with reporting; liaise between teams and senior management.

Skills

Office administration

Operations coordination

Process improvement

Communication skills

Job description

A well-established facilities management company based in Dublin 12 is expanding its operational structure and is now introducing a brand new Office Manager role

This is a unique opportunity to shape the position from the ground up and play a key part in building efficient, scalable business operations within a growing organisation.

In this central operations role, you will oversee the smooth running of office and business operations, ensuring systems, processes, and resources are aligned to support efficient service delivery. You will take ownership of operational coordination across facilities, suppliers, and internal workflows, while also developing and improving procedures to enhance productivity and consistency. The role will involve supporting ISO compliance and maintaining Quality and Environmental Management Systems, including documentation, audits, and reporting. You will also provide operational support to Finance and HR functions, assist with reporting and act as a key point of coordination between teams and senior management to ensure clear communication and effective execution of business priorities.

It is expected you have a strong background in office administration, operations, or business coordination with experience in improving processes and driving operational efficiency.