Operations Executive

SISTERLY; Dublin; Hybrid; EUR 25,000 - 39,000; Part time

Job summary

SISTERLY, based in Ireland, is seeking a part-time Operations/Finance Admin to keep the business running smoothly in Dublin. You will handle retail orders, POs, invoices, stock and admin work, working closely with the founders, bookkeeper and fulfilment partner.

Role is hybrid in Dublin, 24 hours per week (3 days). You will support VAT processes for Ireland and the UK and manage supplier relationships, contracts and HR/admin duties with a proactive mindset.

Qualifications

• 2+ years in ops/finance/business admin in consumer/retail
• Experience with Xero, Shopify and spreadsheets
• Able to leverage AI/automation for admin and reporting
• Excellent organisation and attention to detail
• Comfortable dealing with retailers, suppliers and accountants

Responsibilities

• Manage B2B and retail orders, POs, invoices, stock and admin
• Draft and issue POs for manufacturing, packaging and partnerships
• Chase overdue invoices and ensure VAT accuracy for Ireland and the UK
• Monitor stock levels and reorder packaging and materials
• Coordinate with fulfilment partner on deliveries, SKUs, barcodes and invoices
• Support customs for US and international orders
• Handle HR and legal admin like NDAs and contracts

Skills

2+ years operations/finance/admin

AI & automation usage

highly organized

stakeholder management

Tools

Xero

Shopify

Google Sheets or Excel

Job description

Location: Dublin (hybrid) | Reports to: Co-CEO | Hours: Part-time, 24 hours per week (3 days)

About SISTERLY

At SISTERLY, we're on a mission to make women's health simpler and better. Our three co-founders set out to create high-quality supplements for women that are effortless to take, backed by science and developed with leading doctors and experts. Our core product is The Elevator, a complete daily multinutrient, alongside The Booster, a version made for pregnancy. Based in Ireland and the UK, we export to over 40 countries, selling mainly by subscription and also through premium retailers. We have huge ambition, and this is an exciting time to join us as the business grows.

The role

You'll keep the business side of SISTERLY running smoothly: retail orders, purchase orders, invoices, stock and the admin that holds it all together. You'll work closely with the founders, our bookkeeper and accountants, and our third-party fulfilment partner.

What you'll do

• B2B and retail: onboard new retailers, process and fulfil retail and wholesale orders, and follow up on stock or pricing issues
• Purchase orders: draft and issue POs for manufacturing runs, packaging, events and partnerships, and mark them billed when invoices arrive
• Invoices and finance support: chase overdue customer invoices, make sure supplier invoices are captured correctly and draft weekly payment runs. Check invoices for correct VAT across Ireland and the UK, and liaise with our bookkeeper on VAT returns and queries
• Inventory and supplies: monitor stock levels and reorder packaging boxes, leaflets, merchandise and other materials
• Fulfilment: be the main contact for our fulfilment partner, booking in deliveries, setting up new SKUs and barcodes, and checking their invoices
• Customs: support with shipping, customs and fulfilment for US and other international orders
• HR and legal admin: manage NDAs, employee and supplier contracts, and the team leave and holiday calendar

About you

• 2+ years in an operations, finance or business admin role, ideally in a consumer or retail brand
• Comfortable with Xero, Shopify and Google Sheets or Excel
• Enjoys using AI and automation to streamline admin, reporting and everyday tasks
• Familiar with POs and invoicing, and happy to learn VAT processes for Ireland and the UK
• Very organised and careful with detail
• Confident dealing with retailers, suppliers, accountants and partners
• Interested in women's health and purpose-led business
• A broad role at the heart of a growing brand
• Work directly with the founders
• Flexible, hybrid working