Office Support Coordinator

Primeline Group; Ashbourne; On-site; EUR 32,000 - 42,000; Full time

Job summary

Primeline Group in Ireland is seeking an Office Support Coordinator to ensure smooth day-to-day office operations and provide admin support across the Commercial function. You will coordinate administrative activities, manage reporting requirements, and help maintain accurate documentation while communicating across departments in a fast-paced FMCG environment.

The role requires strong organisation, proactivity, attention to detail, and the ability to handle multiple priorities with

Qualifications

• Experience in administration or commercial support.
• Strong organising and time management abilities.
• Excellent written and verbal communication skills.
• Proficient in Excel for reporting and data management.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive with problem-solving and teamwork.

Responsibilities

• Act as first point of contact for office queries.
• Coordinate day-to-day administrative activities across Commercial.
• Produce daily, weekly and monthly business reports.
• Maintain dashboards and trackers; analyse data for trends.
• Coordinate meetings, agendas and follow-ups; support onboarding.
• Liaise with suppliers and manage office facilities.
• Support senior management with administrative needs.

Skills

Organisational skills

Time management

Written and verbal communication

Attention to detail

Prioritisation

Data analysis

Reporting

Tools

Microsoft Excel

Job description

The Office Support Coordinator plays a central role in ensuring the efficient day-to-day running of the office and providing administrative support across the Commercial function. This role is responsible for coordinating office administration, managing reporting requirements, maintaining effective communication across departments, and supporting the smooth delivery of business activities. The successful candidate will be highly organised, proactive, detail-oriented and able to manage multiple priorities while maintaining a high standard of accuracy and professionalism who enjoys working in a fast-paced FMCG environment.

Key Responsibilities

Office Administration & Management

• Act as the first point of contact for general office queries.
• Support company events, team meetings and internal activities.
• Coordinate and manage day-to-day administrative activities across the Commercial function.
• Ensure all commercial documentation, trackers and shared files are accurate and up to date.
• Support the planning and administration of sales cycles, customer activities and commercial initiatives.
• Coordinate meetings, agendas, actions and follow-up activities where required.
• Act as the central point of contact for administrative queries across the Commercial team and Category team
• Manage the day-to-day administration of the office.
• Ensure office systems, documentation and shared files are maintained accurately and efficiently.
• Coordinate office supplies, stationery, equipment and facilities requirements.
• Liaise with suppliers and service providers to ensure the office operates efficiently.
• Coordinate meeting rooms, visitor management and hospitality requirements
• Support onboarding activities for new employees, including workspace and equipment coordination.

Reporting & Data Management

• Produce daily, weekly and monthly business reports.
• Maintain reporting dashboards and trackers.
• Analyse data and highlight trends or issues requiring attention.
• Ensure reports are delivered accurately and on time.
• Work confidently with Microsoft Excel and business reporting systems.
• Support sales performance reporting, promotional tracking and customer reporting.
• Work confidently with Excel and reporting systems to extract, manipulate and present data.

Communication

• Build strong working relationships across departments to ensure seamless collaboration.
• Coordinate communication across departments to ensure information is shared effectively.
• Prepare and distribute meeting agendas, minutes and action logs.
• Follow up on outstanding actions and deadlines.
• Support senior management with administrative requirements and business coordination.

Essential Requirements

• Previous experience in an administration, coordination or commercial support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Advanced Microsoft Excel skills.
• High level of accuracy and attention to detail.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Confident producing reports and analysing data.
• Strong problem-solving ability.
• Self-motivated with a proactive approach.
• Team player with the ability to build relationships across multiple departments.

Desirable Requirements

• Experience within FMCG or retail.
• Knowledge of sales reporting and promotional administration.

About Primeline Primeline is Ireland's largest independent provider of logistics, sales, and marketing services, supporting both domestic and international brands across Ireland and the UK. With more than 35 years of experience, over 1,300 employees, 1.5 million square feet of warehousing space, and a fleet of 400 vehicles, Primeline delivers approximately 25,000 deliveries every week. We continue to grow by building long-term partnerships with leading brands across the grocery, convenience, foodservice, and pharmacy sectors.

Our Culture & Values

• Respect - Valuing different perspectives and treating everyone fairly.
• Teamwork - Working together to achieve shared goals.
• Results - Delivering exceptional outcomes for our customers and business.
• Excellence - Striving for the highest standards in everything we do.
• Courage - Taking initiative, embracing challenges, and driving innovation.

If you are a proactive leader with a passion for people, operations, and continuous improvement, we would love to hear from you.