Office Support Administrator at Sligo Volunteer Centre

Sligo Volunteer Centre; Sligo; On-site; EUR 18,000 - 30,000; Full time

Job summary

Sligo Volunteer Centre is seeking an experienced Team Administrator/Office Support to join our busy team in a hands-on role. You will provide high-quality admin support to the Centre Manager and Board, manage records, handle enquiries and support volunteer recruitment and events.

The role requires excellent organisational and IT skills, including Salesforce and Canva knowledge, with the ability to work independently and adapt to changing priorities.

Qualifications

• Senior administrative experience is required.
• Excellent organisational skills with the ability to manage a varied workload.
• Ability to work independently with minimal supervision.
• Strong communication and interpersonal skills.
• Proficient IT skills including Microsoft Office and database management.
• Experience with financial administration, including invoice processing.

Responsibilities

• Provide high-quality administrative support to the Volunteer Centre Manager and Board.
• Support volunteer recruitment and placement processes, including maintaining accurate records and responding to enquiries.
• Liaise with organisations seeking volunteers and provide general customer support.
• Assist with reception duties, telephone and email enquiries and visitor reception.
• Support the planning and delivery of meetings, events and promotional activities.
• Assist with financial administration.
• Maintain office systems, databases and IT records, ensuring information is accurate and up to date.
• Prepare correspondence, reports and meeting papers as required.
• Undertake additional administrative duties as required to support the effective operation of the Volunteer Centre.

Skills

Senior admin experience

Organisational skills

Independent work

Communication skills

Microsoft Office

Financial administration

IT skills

Invoice processing

Tools

Salesforce

Canva

Job description

Role Purpose

We are seeking an experienced, proactive and highly organised Team Administrator/Office Support to provide support to our busy Volunteer Centre. This is a varied role suited to someone who can quickly become an effective member of the team with minimal induction or supervision. The successful candidate will be flexible, able to work on their own initiative, quality focussed and willing to take on a broad range of administrative and operational tasks as organisational priorities require.

Key Responsibilities

• Provide high-quality administrative support to the Volunteer Centre Manager and Board.
• Support volunteer recruitment and placement processes, including maintaining accurate records and responding to enquiries.
• Liaise with organisations seeking volunteers and provide general customer support.
• Assist with reception duties, telephone and email enquiries and visitor reception.
• Support the planning and delivery of meetings, events and promotional activities.
• Assist with financial administration.
• Maintain office systems, databases and IT records, ensuring information is accurate and up to date.
• Prepare correspondence, reports and meeting papers as required.
• Undertake additional administrative duties as required to support the effective operation of the Volunteer Centre.

Person Specification

• Demonstrable experience in a senior administrative role.
• Excellent organisational skills with the ability to manage a varied workload and changing priorities.
• A proactive approach and the ability to work independently with minimal supervision.
• Strong communication and interpersonal skills.
• Excellent IT skills, including Microsoft Office and database management.
• Working Knowledge of Salesforce and Canva beneficial.
• Experience of financial administration, including invoice processing.
• A professional, flexible and solution-focused approach to work.
• This job description is not exhaustive and the postholder will be required to work flexibly and in accordance with the needs of the organisation.

Visit our website for more: https://volunteersligo.ie/work-with-us/

Pay: Up to €30,000.00 per year

Work authorisation: Ireland (required)

Work Location: In person