National Office - Talent Acquisition Coordiantor

Dovida Ireland; Dublin; On-site; EUR 36,000 - 48,000; Full time

Job summary

Dovida Ireland is seeking an enthusiastic Recruitment Administrative Assistant to support the Talent Acquisition team in Ireland. You will manage reference checks, Garda Vetting, candidate inquiries, visa checks, and ATS data entry, ensuring compliance and timely responses.

The role emphasizes process improvement, training coordination with L&D, and collaboration with the TA team to recruit and retain key personnel. Previous HR/admin experience and strong communication are essential.

Qualifications

• Diploma in Human Resources or higher is highly desirable; alternatively working towards a recognised qualification.
• Experience in recruitment and administration is required.
• Excellent communication skills, including strong interpersonal abilities.
• Preferably knowledge of care services for older people.
• Ethical, self-motivated and able to work both independently and in a team.
• Strong administrative capabilities with high computer literacy and accurate data entry.
• Structured thinker who provides practical solutions to issues and challenges.
• Self-motivated and outcome oriented with ability to manage multiple priorities.
• Able to work autonomously as well as collaboratively within a team.

Responsibilities

• Conduct reference checks and liaise with candidates as per policy.
• Issue Garda Vetting and follow up documentation with vendors as needed.
• Handle incoming TA enquiries via phone or email.
• Run visa checks to ensure work authorization in Ireland.
• Use Fountain (ATS) to store candidate information compliantly.
• Perform government registration checks for new CAREGivers.
• Contribute to continuous improvement of administrative TA processes.
• Manage training/orientation bookings for new CAREGivers with L&D.
• Data entry and records management.
• Audit ATS and SharePoint for compliance.
• Create/update TA admin processes and procedures.
• Respond to employment inquiries in a friendly, timely, and professional manner.
• Screen resumes/applications to identify suitable candidates.
• Ensure documentation (motor vehicle, insurance, licences) is current.
• Answer incoming calls in a professional manner.
• Support corporate sites and people processes for recruitment and retention.

Skills

Self-Leadership

Service Excellence

Teamwork

Interpersonal Communication

Adapting to Change

Resilience

Education

Diploma in Human Resources

Tools

Fountain

SharePoint

Job description

Promote the Dovida and live our culture in all your interactions through building trust, taking the lead, and sharing your heart. Support the Talent Acquisition team with a number of administrative tasks that include but are not limited to:

• Conducting successful reference checks as per Dovida policy requirements, including following up outstanding checks and liaising with the candidate where necessary
• Issuing and running Garda Vetting in the platform, including following up outstanding documentation and liaising with the vendor as necessary
• Managing incoming enquiries to the TA team either via phone or email
• Running VISA checks for new candidates and ensuring that all new hires are authorized to work in Ireland
• Utlise Fountain (ATS) to store candidate information in a compliant manner
• Running government registration checks for new CAREGivers
• Continuous improvement and process development with the administrative talent space
• Managing the training/orientation booking system for new CAREGivers in tandem with the L&D team
• Data entry
• Compliance auditing in the ATS and SharePoint
• Creating and updating administrative Talent Acquisition processes and procedures
• Respond to all employment enquiries from CAREGivers in a friendly, timely, professional and knowledgeable manner.
• Screen resumes and applications to identify potential candidates that meet the job requirements as required
• Ensuring all documentation including: motor vehicle registration, insurance and drivers license documents are current.
• Answer each incoming call in a friendly, professional and knowledgeable manner.
• Support the corporate sites and people processes associated with the recruitment and retention of Key Players (Office staff).

Core Competencies

Self-Leadership

• High level of commitment, taking personal responsibility for achieving outcomes
• Organise and plan work according to personal and team objectives.
• Make good decisions in a timely and confident manner.
• Produce a high standard of quality at work.
• Apply discipline and a detailed orientation to work activities.
• Effectively use workflow & efficiency.
• Strive to expand knowledge, understanding, abilities.
• Demonstrate business and industry knowledge.

Service Excellence

• Recognise client needs and delivers the best service possible (Take the Lead)
• Continually look for ways to improve the quality of the service we provide (Take the Lead)
• Strive to exceed expectations.

Teamwork & Collaboration

• Effectively work and collaborate with others towards a common goal.
• Build and maintains cooperative work relationships with others.
• Complete your own tasks for group projects in a timely and responsible manner, delivering customer-centric solutions.

Interpersonal Communication

• Listen and is fully present when with others (Take the Lead)
• Strive to articulate thoughts and ideas clearly,
• Share information with others that will improve overall work progress.
• Understand your audience and modify your style of communication.
• Gain confidence and trust of others through honesty, integrity, authenticity, and respect (Share your Heart)

Adapting to Change

• Proactively seek to understand the change.
• Contribute ideas and provide feedback on change.
• Demonstrate support and advocate for the change.

Resilience

• Effectively handle multiple demands and competing deadlines.
• Effectively deal with work-related problems, pressure, and stress in a professional and positive manner.
• Recover quickly when faced with obstacles or setbacks.

Education / Experience / Skills / Requirements

• Diploma in Human Resources, or higher (highly desirable), otherwise working towards a recognised National qualification.
• Experience in recruitment and administration
• Excellent communication skills, including highly effective inter-personal skills
• Preferably have experience and knowledge about the requirements of care services for older people.
• An ethical approach to your work, being self-motivated and someone who enjoys achieving results both individually and as part of a team.
• Be a high level administrator with business management skills including a high level of computer literacy and accurate data entry skills.
• Be structured in your thinking and be a problem solver who provides solutions to issues/challenges.
• Be self-motivated and outcome orientated, with the capacity to deal with multiple and at times conflicting priorities.
• Be able to demonstrate your ability to work both autonomously and as part of a team.

Dovida Candidate and Referee Privacy Statemet

Reasonable Accommodation Statement

We are an equal opportunities employer and are committed to providing reasonable accommodations throughout the recruitment and selection process. If you require any adjustments, please let us know and we will work with you to support your application.