Meetings & Events Coordinator

Talbot Hotel Stillorgan; Leinster; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Best Places to Work in Hospitality 202

Training and Development Opportunities

Contributory company pension and Life/

Job summary

Talbot Hotel Stillorgan, part of the Talbot Collection, is seeking an organized and passionate Meetings & Events Coordinator. You will respond to wedding and events inquiries, book meetings and events, and ensure client details, terms, and payment are communicated accurately.

The role emphasizes guest service, teamwork, and revenue-focused booking, with opportunities for training and development. The successful candidate will have at least 1 year in a similar 4* hotel, and experience with

Qualifications

• Minimum 1 year of experience in a similar role in a 4* hotel.
• Experience using a PMS (HotSoft would be a distinct advantage).
• Possess strong communication and organizational skills.
• Display excellent attention to detail.
• Have the ability to manage multiple tasks at one time.
• Have an excellent telephone manner.
• Be sales-focused. Previous experience in a sales role would be an advantage.
• Be a team player.
• Be fluent in both verbal and written English.

Responsibilities

• Taking bookings for meetings, weddings and events with specific emphasis on maximizing revenue at every opportunity.
• Handling all guest queries in relation to meetings and events bookings.
• Confirm in writing to all clients - the details of their bookings with the relevant property's terms and conditions whilst confirming payment details.
• Ensure to meet with clients to provide a show around of facilities and information as necessary to secure booking.
• Communicating any special requests to specific department and managers.
• Assist Senior Meeting and Events Coordinator with the administration and distribution of all function sheets/menus.
• Assist the Senior Meeting and Events Coordinator to handle the full cycle of booking from initial enquiry to billing;
• Assist the Senior Meeting and Events Coordinator to target sales calls to corporate bookers;
• Liaise with reception and accounts to ensure correct billing of all weddings and events.
• Attend wedding fairs and trade shows as required.

Skills

Strong communication

Organizational skills

Attention to detail

Multitasking

Telephone etiquette

Sales-focused

Team player

Fluent English

PMS experience

Tools

HotSoft PMS

Job description

Talbot Hotel Stillorgan are recruiting for an organized and passionate Meeting & Events Coordinator to join our team. The Meetings and Events Coordinator will report to the Senior Meeting and Events Coordinator and the Sales & Marketing Manager. To deliver exceptional friendly service at all times, to every guest, in line with the Talbot Collection 'Empower Your Excellence' customer service program.

To respond to wedding and events enquires in a professional, efficient and customer focused manner.

To be respectful, polite, friendly, and unfailingly helpful in all your dealings with guests and colleagues alike, recognizing that you are an 'ambassador' of the Talbot Collection at all times.

The Talbot Collection are one of the Best Places to Work in Hospitality 2026 as awarded by the Great Place to Work. Come experience it for yourself and join our team.

Main Duties

• Taking bookings for meetings, weddings and events with specific emphasis on maximizing revenue at every opportunity;
• Handling all guest queries in relation to meetings and events bookings.
• Confirm in writing to all clients - the details of their bookings with the relevant property's terms and conditions whilst confirming payment details.
• Ensure to meet with clients to provide a show around of facilities and information as necessary to secure booking.
• Communicating any special requests to specific department and managers.
• Assist Senior Meeting and Events Coordinator with the administration and distribution of all function sheets/menus.
• Assist the Senior Meeting and Events Coordinator to handle the full cycle of booking from initial enquiry to billing;
• Assist the Senior Meeting and Events Coordinator to target sales calls to corporate bookers;
• Liaise with reception and accounts to ensure correct billing of all weddings and events.
• Attend wedding fairs and trade shows as required.

The successful candidate will

• Have minimum 1 years' experience in a similar role in a 4* hotel;
• Experience using a PMS. HotSoft would be a distinct advantage;
• Possess strong communication and organizational skills;
• Display excellent attention to detail;
• Have the ability to manage multiple tasks at one time:
• Have an excellent telephone manner;
• Be sales-focused. Previous experience in a sales role would be an advantage.
• Be a team player
• Be fluent in both verbal and written English. This is essential.

What do we offer

• One of the Best Places to Work in Hospitality 2026 as awarded by the Great Place Work
• Join a company and culture that put their team first
• Training and Development Opportunities - we invest in our people
• Being part of a progressive & growing company.
• Contributory company pension scheme. (12 month service requirement);
• Company Life Insurance Scheme
• Free parking
• Complimentary Talbot Fit Membership
• Staff meals
• Friends and Family Rates

Talbot Hotel Stillorgan, part of Talbot Collection is an equal opportunity employer