Mechanical Service & Maintenance Administrator (Flexitime)

Hollybank Trustees Ltd; Dublin; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Performance Related Bonus

Flexitime

Regular Staff Outings

Discounted Gym Membership

Employee Assistance Programme

Job summary

Quinn Downes Service & Maintenance (QDSM) is seeking a Mechanical Service & Maintenance Administrator in Dublin, Ireland. This full‑time, permanent role supports the service desk and engineers by updating and closing out work activities in the service system and providing back‑office support to Directors, Managers, Service Partners and Vendors.

The successful candidate will liaise with field engineers, edit and file work reports, check times and purchase orders, and ensure jobs are correctly

Qualifications

• 2+ years experience in a similar admin role.
• Strong PC skills including MS Outlook, MS Word, Excel & PDF converting.
• Experience in scheduling and purchasing.
• Strong organisational & communication skills.
• Flexible and can deal with change.
• Work under deadline pressures when required.
• Performance Related Bonus
• Flexitime
• Regular Staff Outings
• Discounted Gym Membership
• Employee Assistance Programme

Responsibilities

• Liaising with field engineers & subcontractors on a daily basis (phone & email).
• Editing the completed Work Reports submitted by the engineers.
• Check the times, hours, POs and Observations recorded by the engineers.
• Log the details of any Observations that shall require a quote.
• Attach relevant documents to their respective calls.
• Edit Work Reports sent in by the subcontractors and convert them to QDSM reports.
• Cost jobs after editing is complete and attach all relevant reports.
• Ops approve all works so that they are ready for invoicing.
• Ensure all engineers are logged onto the correct job in the correct form field every day and ensure that they log off correctly.

Skills

Admin experience

MS Outlook

MS Word

Excel

PDF converting

Scheduling

Purchasing

Organisational skills

Communication skills

Job description

Quinn Downes Service & Maintenance (QDSM) is seeking a Mechanical Service & Maintenance Administrator in Dublin, Ireland. This full‑time, permanent role supports the service desk and engineers by updating and closing out work activities in the service system and providing back‑office support to Directors, Managers, Service Partners and Vendors.

The successful candidate will liaise with field engineers, edit and file work reports, check times and purchase orders, and ensure jobs are correctly