Maintenance Planner

Jobtailor; Dublin; On-site; EUR 40,000 - 65,000; Full time

Job summary

Jobtailor is seeking a Maintenance Planner in Ireland to plan, schedule and coordinate maintenance and calibration activities across plant equipment. The role focuses on maximizing uptime, SAP PM management, and strong collaboration with EHS and Operations teams.

You will drive preventive maintenance, manage work orders, and oversee procurement related to maintenance services, ensuring accurate documentation and KPI-driven improvements.

Qualifications

• Minimum 3 years' experience in maintenance planning within a manufacturing/industrial environment.
• Engineering qualification or background in Mechanical, Electrical, or Process Engineering is desirable.
• Proven SAP PM experience, including work order management and maintenance planning.
• Experience using project planning/tracking tools such as Microsoft Planner, Smartsheet, or similar.
• Solid knowledge of maintenance practices, preventive maintenance, and health & safety requirements.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong organisational, administrative and prioritisation skills with attention to detail.
• Effective communication and stakeholder management skills.
• Flexible, proactive and results-driven with ability to manage multiple priorities.

Responsibilities

• Plan, schedule and coordinate maintenance and calibration activities to maximise equipment reliability and uptime.
• Develop detailed maintenance job plans with scope, labour, timelines, materials and costs.
• Coordinate resources, contractors and services to support efficient execution of planned work.
• Drive best practices in maintenance planning, scheduling and preventive/predictive maintenance programs.
• Manage SAP PM including work orders, scheduling, tracking and closure.
• Review maintenance documentation for accuracy, compliance and quality.
• Oversee contracts and procurement related to maintenance services and vendors.
• Monitor MRO inventory and ensure critical materials are available.
• Track KPI data and generate monthly site maintenance reports for improvement.
• Maintain visibility of schedules across all plant equipment and balance priorities with Operations and Engineering teams.
• Support workforce planning and allocate resources amidst multiple priorities.

Skills

Maintenance Planning

KPI Reporting

Stakeholder Management

Organisational Skills

Attention to Detail

Effective Communication

Resource Utilisation

Education

Engineering qualification (Mechanical/Electrical/Process)

Tools

SAP PM

Microsoft Planner

Smartsheet

MS Excel

Work Order Management

Job description

• Ensure compliance with all site Safety, Health, Environmental and Quality requirements, collaborating closely with EHS to maintain regulatory compliance
• Plan, schedule and coordinate maintenance and calibration activities to maximise equipment reliability, uptime and resource utilisation
• Develop detailed maintenance job plans, including scope of work, labour requirements, timelines, materials, spare parts, contractors and estimated costs
• Coordinate maintenance resources, contractors, specialised services and equipment to support efficient execution of planned work
• Drive best practices in maintenance planning, scheduling, preventive and predictive maintenance programs
• Manage and maintain SAP PM, including work order planning, scheduling, tracking, reporting and closure
• Review and verify maintenance documentation completed by employees and contractors to ensure accuracy, compliance and quality standards
• Manage purchase orders and contracts associated with maintenance services, equipment and external vendors
• Oversee MRO inventory and spare parts management to ensure critical materials are available and stock levels are optimised
• Monitor maintenance performance through KPI reporting, data analysis and monthly site maintenance reports, identifying opportunities for continuous improvement
• Maintain visibility of maintenance schedules across all plant equipment and collaborate with Operations, Engineering, EHS and Maintenance teams to balance priorities and maximise productivity
• Support workforce planning and resource allocation while managing multiple priorities in a dynamic manufacturing environment
• Report to the Maintenance Manager

Requirements

• Minimum 3 years' experience in maintenance planning within a manufacturing or industrial environment
• Engineering qualification or background in Mechanical, Electrical, or Process Engineering is desirable
• Proven, strong SAP PM experience, including work order management and maintenance planning
• Experience using project planning and tracking tools such as Microsoft Planner, Smartsheet, or similar platforms
• Solid knowledge of maintenance practices, preventive maintenance, and health & safety requirements
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Strong organisational, administrative, and prioritisation skills with excellent attention to detail
• Effective communication and stakeholder management skills
• Flexible, proactive, and results-driven approach with the ability to manage multiple priorities

Core Competencies

Demonstrates expertise in maintenance planning and execution within a manufacturing environment, with a strong focus on SAP PM management, compliance with safety and quality standards, and effective resource allocation. Proficient in data analysis and KPI reporting to drive continuous improvement in maintenance performance.

Highest-signal resume keywords

• SAP PM Management
• Maintenance Planning
• Preventive Maintenance
• KPI Reporting
• Project Planning Tools

ATS Optimization Keywords

Hard Skills

• Maintenance Planning
• Preventive Maintenance
• KPI Reporting
• Data Analysis
• Work Order Management
• MRO Inventory Management
• Calibration Activities
• Scope of Work Development
• Health & Safety Compliance
• Resource Utilisation

Soft Skills

• Organisational Skills
• Attention to Detail
• Effective Communication
• Stakeholder Management
• Proactive Approach

Industry Keywords

• Manufacturing Environment
• Industrial Environment
• EHS Compliance
• Maintenance Documentation
• Contract Management

Tools & Technologies

• SAP PM
• Microsoft Office
• Microsoft Planner
• Smartsheet