Maintenance Planner

Sigmar Recruitment; Cork; On-site; EUR 60,000 - 80,000; Full time

Job summary

Sigmar Recruitment is seeking a Maintenance Planner / Scheduler for a leading pharmaceutical manufacturing site in Ringaskiddy, Co. Cork.

You will plan, coordinate and report on preventive and corrective maintenance across the facility, optimise CMMS-driven schedules and collaborate with engineering, facilities and operations teams to sustain reliability. The role requires 5–10 years in maintenance planning within regulated environments, strong CMMS experience (Maximo/SAP PM), and a proactive,

Qualifications

• Degree or equivalent in mechanical/electrical/building services/related field.
• 5–10 years' experience in maintenance planning/scheduling in a regulated environment.
• Experience using a CMMS or EAMS system (Maximo, SAP PM, Infor EAM).
• Understanding preventive and corrective maintenance principles.
• Experience coordinating contractors and service providers.
• Knowledge of mechanical/electrical/building services systems.
• Experience with Permit to Work systems.
• Excellent planning, organisation and time-management skills.
• Strong communication and stakeholder-management abilities.
• Experience in pharmaceutical/regulated manufacturing environments and GMP knowledge.

Responsibilities

• Plan, coordinate, and schedule preventive and corrective maintenance across the site.
• Develop and optimise maintenance schedules within the CMMS.
• Coordinate mechanical, electrical, utilities and building services maintenance with engineering and operations.
• Schedule corrective maintenance with engineering and operations teams.
• Lead weekly team meetings and site area meetings.
• Ensure work orders are planned, resourced, and completed on schedule.
• Coordinate shutdowns, outages and contractor visits.
• Maintain asset, equipment, labour, spares, and maintenance data in the CMMS.
• Manage backlogs and support CMMS audits and continuous improvement initiatives.
• Coordinate subcontractor access, permits and compliance.
• Monitor contractor performance against SLAs and KPIs.
• Provide updates on open work orders to stakeholders.
• Support Permit to Work and ensure proper authorization for activities.
• Ensure documentation complies with ALCOA and client requirements.
• Act as final reviewer of maintenance activities.
• Produce weekly, monthly, quarterly and annual maintenance reports.
• Track KPIs like preventive maintenance completion and CMMS compliance.
• Analyse maintenance trends to improve reliability, performance and cost efficiency.
• Support budget planning, resource forecasting, audits, risk assessments, safety observations.

Skills

CMMS (Maximo/SAP PM)

Maintenance planning

Scheduling

P&IDs & drawings

Stakeholder management

MS Office (Excel/Outlook)

Safety & ALCOA

Regulatory compliance

Reliability-centred maintenance

Contractor coordination

Education

Degree in Mechanical/Electrical/Building Services Engineering

Tools

Maximo

SAP PM

Infor EAM

Job description

• Join a leading Integrated Facilities Management operation supporting a pharmaceutical manufacturing facility.


• Work in a technically advanced and highly regulated environment.


• Collaborate with experienced engineering, facilities, quality, operations, contractor, and client teams.

About Your New Job

As the Maintenance Planner / Scheduler, you will be responsible for planning, coordinating, scheduling, and reporting on preventive and corrective maintenance activities across the site.

Your key responsibilities will include:

• Developing, maintaining, and optimising preventive maintenance schedules within the CMMS.


• Planning and coordinating mechanical, electrical, utilities, building services, and facilities maintenance activities.


• Scheduling corrective maintenance in collaboration with engineering and operations teams.


• Leading weekly team meetings and attending relevant area meetings.


• Ensuring work orders are properly planned, prioritised, resourced, and completed on schedule.


• Coordinating shutdowns, outages, major maintenance activities, and contractor visits.


• Maintaining accurate asset, equipment, labour, spares, and maintenance data within the CMMS.


• Managing maintenance backlogs and supporting CMMS audits and continuous improvement initiatives.


• Coordinating subcontractor access, permits, documentation, and compliance requirements.


• Monitoring contractor performance against agreed service levels and KPIs.


• Managing Facilities Helpdesk requests and prioritising service tickets according to operational impact.


• Providing regular updates to stakeholders on open work orders and ongoing activities.


• Supporting the site’s Permit to Work system and ensuring maintenance activities are properly authorised.


• Ensuring documentation complies with client requirements and ALCOA principles.


• Acting as the final reviewer of maintenance activities.


• Producing weekly, monthly, quarterly, and annual maintenance reports.


• Tracking KPIs, including preventive maintenance completion, backlog levels, contractor performance, and CMMS compliance.


• Analysing maintenance trends and identifying opportunities to improve reliability, performance, and cost efficiency.


• Supporting budget planning, resource forecasting, audits, risk assessments, safety observations, and investigations where required.

What Skills You Need

• A degree, diploma, or equivalent qualification in Mechanical Engineering, Electrical Engineering, Building Services Engineering, Facilities Management, or a related discipline.


• Between 5 and 10 years’ experience in maintenance planning, scheduling, facilities management, engineering, or a related technical environment.


• Proven experience using a CMMS or EAMS system.


• Strong knowledge of preventive and corrective maintenance principles.


• Experience coordinating contractors, subcontractors, and service providers.


• Good understanding of mechanical, electrical, utilities, and building services systems.


• Experience working within a documented Permit to Work system.


• Excellent planning, organisational, scheduling, and time-management skills.


• Strong communication and stakeholder-management abilities.


• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.


• A proactive approach, strong attention to detail, and a commitment to safety, quality, and continuous improvement.


• Experience in pharmaceutical, biotechnology, life sciences, or regulated manufacturing environments.


• Knowledge of GMP requirements and compliance standards.


• Experience with Maximo, SAP PM, Infor EAM, or a similar CMMS platform.


• Understanding of instrumentation, controls, and automation systems.


• Ability to interpret P&IDs, engineering drawings, and technical documentation.


• Experience supporting reliability-centred maintenance programmes.


• Knowledge of design, construction, commissioning, and start-up activities.

What's on Offer

• The opportunity to work at a leading pharmaceutical manufacturing facility in Ringaskiddy, Co. Cork.


• A role with significant responsibility for maintenance performance, compliance, contractor coordination, and operational reliability.


• The opportunity to collaborate with experienced technical teams and contribute to continuous improvement initiatives.