Legal Secretary

Osborne Recruitment; Leinster; On-site; EUR 26,000 - 38,000; Full time

Job summary

Osborne Recruitment is seeking an experienced Legal Secretary for a busy practice in Co. Meath, Ireland.

You will provide secretarial support across conveyancing and probate, ensure documents are produced accurately, manage case files, and keep diaries up to date. Applicants should have 2+ years of legal secretarial experience, knowledge of conveyancing and probate, strong typing skills, attention to detail, excellent organisation, and a valid driving licence.

Qualifications

• 2+ years’ experience in a legal secretarial or legal support role.
• Conveyancing and probate knowledge.
• Strong audio and copy typing with high speed and accuracy.
• Excellent attention to detail and document accuracy.
• Strong organisational and file management skills.
• Confident communication with clients and colleagues.
• Full valid driving licence.

Responsibilities

• Prepare and format legal documentation for conveyancing and probate matters.
• Undertake audio and copy typing of correspondence, reports, and legal forms.
• Manage case files, ensuring all documents are correctly filed, updated, and accessible.
• Coordinate and maintain solicitors’ diaries and calendars, scheduling meetings and key dates.
• Liaise with clients, banks, and third parties for case-related information.
• Monitor key deadlines and follow up on outstanding documentation and actions.
• Handle general office administration to support the smooth running of the practice.

Skills

Audio typing

Copy typing

Attention to detail

Organisational skills

Communication

Education

Legal secretarial qualification (Pitman)

Tools

MS Office

Keyhouse

Job description

Legal Secretary

A well-established and busy legal practice in Co. Meath is seeking an experienced Legal Secretary to play a key role in supporting a team of solicitors across conveyancing and probate matters. This fully office-based position offers stability, variety, and the opportunity to work closely with senior solicitors on interesting legal matters.

About the Role:

Providing high-quality secretarial and administrative support, you will ensure the smooth progression of legal files from instruction to completion. Your role will focus on accurate document production, efficient file management, and proactive diary control to keep cases on track.

Key Responsibilities:

• Prepare and format legal documentation for conveyancing and probate matters.
• Undertake audio and copy typing of correspondence, reports, and legal forms.
• Manage case files, ensuring all documents are correctly filed, updated, and accessible.
• Coordinate and maintain solicitors’ diaries and calendars, scheduling meetings and key dates.
• Liaise with clients, banks, and third parties to obtain and provide case-related information.
• Monitor key deadlines and follow up on outstanding documentation and actions.
• Handle general office administration to support the smooth running of the practice.

Key Requirements:

• 2+ years’ experience in a legal secretarial or legal support role.
• Demonstrable knowledge and experience of conveyancing and probate processes.
• Strong audio and copy typing skills with high speed and accuracy.
• Excellent attention to detail and document accuracy.
• Strong organisational and file management skills.
• Confident communication skills with clients and colleagues.
• Full valid driving licence.

Desirable Skills:

• Legal Secretarial qualification (e.g. Pitman)
• Experience working within a small to medium-sized legal practice.
• Proficiency in legal case management systems (ideally Keyhouse) and MS Office.

For more information about this role or other roles we may have available for your skillset, contact Tim Baker on [phone] or [e-mail].

If you are living in Ireland and hold a valid work permit, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.

Osborne Recruitment is an equal opportunity employer.

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