Junior Legal Executive

Reed Specialist Recruitment Limited; Dublin; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working after probation

Job summary

Reed Specialist Recruitment Limited is seeking a Junior Legal Executive in Dublin 2. The role is initially a one-year fixed-term contract with hybrid working available after probation, commencing early October.

The successful candidate will liaise with clients, manage phone calls and emails, organize diary and post, handle dictation, and maintain both physical and electronic case files using the Keyhouse system. Strong English, typing, and numeracy skills are essential.

Qualifications

• Law degree or secretary/executive qualification desirable
• Good typing skills are crucial
• Very proficient in MS Word, Excel & Outlook; experience with Keyhouse advantageous
• Excellent written and spoken English is essential
• Numeracy important for managing fee notes and invoices
• Personable with professional phone manner
• Strong team player with good self-management and time management
• Attention to detail essential

Responsibilities

• Liaise with Clients regarding case files and maintain professional relationships
• Handle incoming and outgoing phone calls and record notes in the Keyhouse system
• Manage emails and update case files and documentation
• Organise meetings, appointments and events for cases
• Review and process physical post and ensure it is filed or dispatched
• Review and update dictation from Legal Typists/Legal Executives and issue as requested
• Maintain and file physical case documents and organise offsite storage when required
• Utilise Keyhouse for documenting and planning case activities and scanning documents
• Update company spreadsheets and ensure readiness for client submissions
• Prepare and review reports as required

Skills

Good typing skills

MS Word/Excel/Outlook

Case management (Keyhouse)

English communication

Numeracy

Phone manner

Team player

Time management

Attention to detail

Law degree or Secretarial/Executive QA

Education

Law degree or Secretarial/Executive qualification

Tools

Keyhouse

MS Word

Excel

Outlook

Job description

Junior Legal Executive Dublin 2 Legal Practice Permanent Position, hybrid working available after probation The role is initially being offered on a one-year fixed-term contract, commencing early October.

Profile

• Client Management
  • o Liaise with Clients in relation to case files, if requested.
  • o Cultivate/ maintain a professional & helpful relationship with Clients at all times.
• Phone Calls
  • o Handle incoming & outgoing phone calls promptly.
  • o Record relevant incoming & outgoing calls in the Call Notes facility on the Keyhouse system in order to document all activity pertaining to a case & keep the system file up to date.
• Emails
  • o Handle incoming & outgoing emails promptly.
  • o Issue emails pertaining to case files from the Keyhouse system email facility.
  • o Update physical & electronic files with any relevant information from emails as required.
• Diary Management
  • o Organise meetings, appointments or other events for cases, as requested by Legal Executive.
  • o Organise meeting facilities & notify the relevant parties in advance as requested.
• Post
  • o Review post with Legal Executive & progress assigned post as instructed.
  • o Scanning of incoming post and reports to the Keyhouse system
  • o Issue any outgoing post as required.
• Dictation
  • o Review & update/finalise any completed dictation received from the Legal Typists/ Legal Executive, & issue as requested.
• Physical Case Files
  • o Maintain physical file information by ensuring all post & other documentation is filed in a timely manner, as instructed.
  • o Print required case documentation to add to physical files (minimising printed materials where possible), as instructed.
  • o Close out physical files when completed & organise shipment to offsite storage facility, if requested.
• Electronic Case Files (Keyhouse System)
  • o Utilise the system Task List to document & plan case activities as required.
  • o Maintain electronic file information by ensuring that all relevant documentation is scanned onto the system as required, using the correct templates & naming conventions, as requested.
  • o Update call/meeting information using the relevant system facilities.
• Company Spreadsheets
  • o Update case related data in the relevant Company spreadsheet, if requested.
  • o Ensure all Company spreadsheets are ready for Client submission in advance of deadline, if requested.
• Reporting
  • o Maintain any spreadsheets and reports as requested by Legal Executive.

Skills/ Knowledge

• Law degree or Secretary/Executive qualification/ experience would be desirable
• Good typing skills are crucial even though there will be support from a typing pool
• Very proficient in MS Word, Excel & Outlook, experience with a case management system such as Keyhouse would be a significant advantage.
• An excellent capacity to communicate orally and in writing, in the English language is essential to the role. Good spelling, grammar & legal terminology knowledge essential.
• Numeracy is important to this role as it will involve managing fee notes and creating of invoices.
• A personable nature and professional phone manner are very important to this role.
• The successful candidate must be a strong team player, with good self-management, especially time management skills
• Attention to detail is important to this role.