Junior Document & Tender Controller

Ward and Burke; Kilcolgan; On-site; EUR 30,000 - 38,000; Full time

Benefits offered by this job

On-site gym

Career progression

Training & development

Competitive salary

Job summary

Ward & Burke is seeking a Junior Document Controller / Tender Administrator to join our Pre-Contract Team at our Head Office in Kilcolgan, Co. Galway.

You will support the management and control of documentation and assist with the preparation, coordination and submission of bids and proposals for major civil engineering and infrastructure projects. You will work closely with commercial and technical colleagues to ensure documents are accurate, up to date, readily accessible and professionally

Qualifications

• Third-level qualification in Business Administration, Office Administration, Engineering, Science or related discipline is desirable but not essential.
• At least one year’s experience in office administration, document control, tender administration or similar support role.
• Good working knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook, with the ability to accurately format and compile professional documents.
• Strong organisational, written and verbal communication skills, with excellent attention to detail and the ability to prioritise tasks, coordinate information and manage multiple deadlines.
• Familiarity with document management systems, procurement portals or electronic tender submission platforms advantageous but not essential.
• Previous experience in an engineering, construction or professional services environment with a methodical approach to handling technical and commercial documentation.

Responsibilities

• Register, organise and control incoming and outgoing tender documents and correspondence within the company’s Common Data Environment (CDE), including information exchanged with clients through eTenders and other online procurement platforms.
• Maintain document registers, file naming and revision control in line with the company’s Quality Assurance System. Distribute current documents, addenda and clarifications to relevant colleagues and retain an auditable record of issued and submitted information.
• Assist with the preparation, formatting, proofreading and compilation of tender and prequalification submissions, checking completeness, consistency and presentation against client instructions.
• Maintain and update project reference sheets, staff CVs, case studies, policies and company information libraries, ensuring approved, current information is available for submissions.
• Track tender deadlines and outstanding information, flagging potential delays to the Pre-Contract Team. Support the upload of approved submissions to procurement portals and client systems, retaining submission receipts and final records.
• Contribute to improvements in document control procedures, templates and content libraries.

Skills

Organisational skills

Written and verbal communication

Attention to detail

Ability to manage multiple deadlines

Education

Third-level qualification in Business Administration, Office Administration, Engineering, Science or related

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Document management systems

Job description

Ward & Burke is seeking a Junior Document Controller / Tender Administrator to join our Pre-Contract Team at our Head Office in Kilcolgan, Co. Galway.

You will support the management and control of documentation and assist with the preparation, coordination and submission of bids and proposals for major civil engineering and infrastructure projects. You will work closely with commercial and technical colleagues to ensure documents are accurate, up to date, readily accessible and professionally