Document Control & Tender Administrator

Ward-and-Burke-Construction-Ltd; Galway; On-site; EUR 27,000 - 38,000; Full time

Job summary

Ward & Burke Construction Ltd. seeks a Junior Document Controller / Tender Administrator to join our Pre-Contract Team at our Kilcolgan head office, Co. Galway.

You will support the management and control of documentation and assist with bids for major civil engineering and infrastructure projects. You will work with commercial and technical colleagues to ensure documents are accurate, up-to-date and professionally presented, and help ensure tender submissions meet client requirements, QA

Qualifications

• Third-level qualification desirable but not essential.
• At least one year’s experience in office administration, document control or tender administration.
• Good knowledge of Microsoft Office and formatting professional documents.
• Familiarity with document management systems or procurement portals is advantageous.

Responsibilities

• Register, organise and control incoming and outgoing tender documents and correspondence within the company’s Common Data Environment (CDE).
• Maintain document registers, file naming and revision control; distribute current documents and retain auditable records.
• Assist with preparation, formatting, proofreading and compilation of tender submissions, ensuring completeness and alignment with client instructions.
• Maintain and update project reference sheets, staff CVs, case studies, policies and company information libraries for submissions.
• Track tender deadlines, flag delays, and support the upload of submissions to procurement portals with receipts and final records.
• Contribute to improvements in document control procedures, templates, and content libraries.

Skills

Strong organisational skills

Attention to detail

Written and verbal communication

Education

Third-level qualification in Business Administration / Office Administration / Engineering or related

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Ward & Burke Construction Ltd. seeks a Junior Document Controller / Tender Administrator to join our Pre-Contract Team at our Kilcolgan head office, Co. Galway.

You will support the management and control of documentation and assist with bids for major civil engineering and infrastructure projects. You will work with commercial and technical colleagues to ensure documents are accurate, up-to-date and professionally presented, and help ensure tender submissions meet client requirements, QA