IT Executive Assistant & Deputy Group BCP Co-ordinator

PartnerRe Ltd.; Dublin; On-site; EUR 55,000 - 70,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

PartnerRe Ltd. is seeking an IT Executive Assistant & Deputy Group BCP Co-ordinator to support the Group CIO and the IT function across multiple locations.

The role will involve coordinating complex meetings, travel, and events, and maintaining key BCP and crisis management documents to ensure up-to-date readiness. Additionally, you will coordinate onboarding of IT externals and internal joiners, support other IT leadership members, and assist with quarterly reporting requests and control

Qualifications

• Excellent organizational skills with high attention to details.
• Fluent written and verbal English; French or German a plus.
• Experience in a decentralized, multi-location environment, supporting senior leaders.

Responsibilities

• Coordinate internal and external meetings, travels and conference calls for IT leadership.
• Arrange cost-efficient travel and analyze travel expenses.
• Prepare and arrange internal/external meetings and events.
• Support onboarding of IT joiners and onboarding of IT externals.
• Assist with quarterly reporting and data collection for controls (SOX/assurance).

Skills

Organizational skills

Fluent English

French or German (nice to have)

MS Office

Concur

Tools

MS Office

Concur

Job description

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IT Executive Assistant & Deputy Group BCP Co-ordinator

PartnerRe is a leading, privately owned, multi-line global reinsurer with a reputation of financial stability and strength, and a commitment to rebuilding businesses and communities after risk events around the world.

Our mission is to continue to be a financially stable and predictable business partner, supporting our clients with solutions tailored to their needs, delivering superior returns to our owner, providing rewarding opportunities for our people and making a positive contribution to society. To achieve this, we live by our values of Integrity, Performance, Collaboration, Straightforward Communication and Respect and Care.

Core to The PartnerRe Experience is our global nature. No matter where you sit in the company, you are part of something bigger. Our teams represent our truly international mindset, forging connections across office locations and all levels of the organization and building a network of mutual success. The result is a day-to-day experience that will allow you to:

PartnerRe is an equal opportunities employer.

Job Description

Job Summary:

Support Group CIO and members of PartnerRe IT and the IT function as a whole in administrative matters in an independent, proactive and efficient manner.

Coordinate the annual BCP process steps (across 15 locations), act as key contact for BCP questions and maintain key BCP and Crisis Management documents so that they are up to date.

About the Role:

Executive IT Assistant

• Organisation/coordination of (complex) internal and external meetings, travels and conference calls for several team members
• Responsible for cost efficient travel arrangements including travel expense reporting
• Ensure proper and timely preparation and arrangements of internal and external meetings
• Organisation/coordination of events
• Coordination/Oversight of Onboarding of IT Externals
• Support the onboarding of internal IT joiners
• Support of other Executive Leadership Team members as needed
• Administrative support in several areas within IT, examples being:
  • Quarterly SOX 302 Reporting
  • SOC (System and Organization Controls) Report requests and follow up
  • Collecting data (for metrics, KPIs) and evidence (for controls)

Deputy Group BCP Coordinator

• Responsible for overseeing and ensuring the execution of the annual local BCP activities (review and update of guidelines and plans, test of plans, collect test evidence and verifications)
• Act as contact person for BCP related questionnaires & questions that come from cedants, regulators, audit etc.and ensure that questions are answered in a timely fashion
• Responsible for creating certain BCP documents (quarterly update to Group Risk Function, annual BCP report for Enterprise Risk Committee)
• Coordinate with Corporate Communications with respect to BCP awareness
• Be a member of the PartnerRe Group Crisis Management Team

Qualifications:

• Excellent organizational skills with high attention to details
• Comfortable working with people at all organisational levels, i.e. ability to work effectively and collaboratively with various departments, levels, and locations throughout the organization
• Experience in a decentralized working environment, where the management team to support is spread across multiple locations and not necessarily in Dublin.
• Ability to maintain high standards despite pressing deadlines
• Strong communication skills and fluency (written and verbal) in English, French or German are a plus
• Used to work with MS Office (specifically MS Excel), and Concur

Ability and experience to work in an international and multi-cultural environment

A results-focus and bias towards action

Ability to leverage interpersonal skills to establish rapport and develop relationships

Additional Information

#LI-Hybrid:

PartnerRe provides a working environment in which diversity is valued, where all employees feel welcome, respected, and empowered to perform at their best. We invite you to learn more about D&I at PartnerRe.