HR Partner (Fixed Term)

National Gallery of Ireland; Dublin; On-site; EUR 35,000 - 43,000; Full time

Benefits offered by this job

Tax saver

Cycle to work

Public sector pension

23 days annual leave

Job summary

The National Gallery of Ireland is seeking an HR Partner on a fixed-term basis to support the continued development of HR practices across the Gallery. Reporting to the Senior HR Partner, you will work with all Gallery departments to implement policies and recruit, develop and retain staff to deliver the Gallery’s strategic plan.

You will manage core HR functions, oversee recruitment, onboarding, employee records, pay data, and HR policy development, while partnering with line managers on

Qualifications

• Completed QQI Level 8 qualification in HRM and/or Employment Law/Business (or related discipline).
• Chartered CIPD membership is desirable, but not essential.
• At least one year of practical work experience administering core HR activities.
• Experience using recognised HR software systems, including HRIS, ATS and time management systems.
• Understanding of public sector HR rules and regulations is desirable.

Responsibilities

• Administer all core HR functions, systems and practices and support HR processes.
• Manage full recruitment cycle: job descriptions, applications, interviews, references and onboarding.
• Partner with line managers regarding staffing, learning and development, and HR requirements.
• Maintain HR records, including salary, probation, leaves and other special leave arrangements.
• Develop and implement HR policy and procedures and collaborate with Finance on compensation data.
• Support employee relations, exit processes and liaise with Payroll and Pensions units.

Skills

HR admin

Recruitment

Stakeholder engagement

Policy development

Data reporting

Confidentiality

Education

QQI Level 8 HRM

Employment Law

CIPD membership

Tools

HRIS

Applicant Tracking

Time management

Job description

The National Gallery of Ireland (‘the Gallery’) is Ireland’s major national cultural institution devoted to the collection and care of fine art. Comprising more than 19,000 paintings, drawings, watercolours, miniatures, prints, sculpture and decorative arts, the institution's extensive holdings include masterpieces by many of the most celebrated figures in the history of western European art. In addition, the Gallery houses the most representative collection of historic Irish art. Funded mainly

Description

The Gallery wishes to recruit an HR Partner on a fixed term basis. The HR Partner will support the continued development of the HR function by promoting and supporting HR best practice throughout the Gallery. Reporting to the Senior HR Partner, the HR Partner will work closely with all Gallery departments, increasingly in a consultancy role to assist line managers to implement policies and procedures that select, develop and retain staff required to deliver the Gallery’s strategic plan.

MAIN RESPONSIBILITIES:

• Administer all core HR functions, systems and practices and proactively support the delivery of HR processes for staff
• Manage and administer the full recruitment cycle and selection process including, but not limited to:
• Developing comprehensive job descriptions and job advertisements
• Screening of candidate applications
• Conduct competency-based interviews to hire key talent in the Gallery
• Reference and qualification verification
• Contract and starter pack administration
• Onboarding
• Partner with line managers regarding staff resourcing, learning and development and all general HR requirements
• Administer and maintain all HR personnel files and ensure records are accurate, including salary, probation, sick, maternity, parental, annual leave and any other special leave arrangements
• Contribute to the development and implementation of the Gallery People Strategy.
• Develop and draft new and existing HR policy and procedures
• Liaise with and inform Finance of data related to compensation and benefits
• Compile and interpret statistical data and provide reports to key stakeholders
• Manage the leaver process and complete exit interviews with staff
• Liaise with Payroll and the Pensions Unit to administer and collate pension data for retiring staff
• Design and promote HR initiatives that benefit the welfare of staff
• Champion and actively promote staff development within the Gallery
• Promote positive industrial and employee relations in the Gallery
• Liaise with management and staff to promote a safe working environment
• Provide administrative support to the Head of HR and the HR team
• Support management of employee relations matters ensuring fair and compliant resolution processes.
• Maintain organisation charts for each department
• Complete other duties appropriate to the post as may be assigned

REQUIREMENTS FOR THE POSITION:

In order to be considered for this position, candidates will be expected to demonstrate evidence of the following:

Education and Qualifications:

• Successfully completed a QQI Level 8 qualification (or equivalent) in HRM and/or Employment Law/Business (or related discipline).
• Chartered CIPD membership is desirable, but not essential.

Experience:

• At least one year of practical work experience administering all core HR activities.
• Experience of using a recognised HR software systems, including HR information system, applicant tracking system, time management system.
• An understanding of the rules and regulations applying to Human Resources in the Public Sector is desirable.

Attention to Detail and Organisation:

• Excellent accuracy and attention to detail, along with dedication to maintaining high work standards.
• Excellent organisation and time management skills coupled with ability to multi-task and meet deadlines with minimal supervision.

Confidentiality:

• Maintaining the highest level of confidentiality and discretion when handling confidential and sensitive information.

Interpersonal Skills and Motivation:

• A positive and proactive approach to work.
• A professional, diplomatic, discreet yet personal manner when dealing with people and confidential information, remaining resilient and measured when faced with challenging circumstances.
• Ability to cope well under pressure while managing a demanding workload.
• Solution based approach to addressing challenges with decision making founded on well-reasoned rational following consideration of critical factors.
• Exceptional presentation and communication skills (oral and written) with a proven records of engagement with stakeholders.
• An ability to establish and sustain effective relationships with key stakeholders
• Good influencing skills coupled with a responsive, confident and self-assured professional disposition.
• An ability to effect positive change and be aware of initiatives that support staff and the organisation.
• Understand and contribute to development of organisational culture
• Self-motivation, drive, enthusiasm and a willingness to develop their own professional lifelong learning and development.

Teamwork and Collaboration:

• Works well as part of a collaborative, solution focused, team environment.
• Actively contributes to the team with own ideas and perspectives.
• Shares knowledge and expertise with colleagues.

Technical Skills:

• IT skills (MS office) and demonstrate an ability to record and analyse HR data

CONDITIONS OF EMPLOYMENT

This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland.

Eligible candidates must be:

1. A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or

2. A citizen of the United Kingdom (UK); or

3. A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

4. A non-EEA citizen who has a Stamp 4 permission or a Stamp 5 permission.

Please note: A 50 TEU permission, which serves as a replacement for Stamp 4EUFAM after Brexit, is considered equivalent to Stamp 4.

To qualify candidates must be eligible by the date of any job offer.

JOB DETAILS AND APPLICATION INFORMATION

Grade and Salary:

The salary for this position will be in accordance with the Executive Officer (PPC) pay scale, as per the 1 June 2026 pay adjustments. The salary scale for this position is as follows:

• The starting salary will be at the first point on the scale, €38,803 per annum, or on a higher point of the scale, as appropriate to the successful candidate, if appointed from an existing public sector role (in accordance with Circular 08/2019).
• Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment.

Annual Leave: The successful candidate will be entitled to 23 days of annual leave pro rata

Superannuation: The successful candidate will be placed on the public sector pension scheme.

Benefits: The Gallery provides staff the opportunity to participate in the tax saver and cycle to work schemes.

Duration: Fixed Term for 6 months

Working hours: Full time, 5 days a week – 35 hours per week (net of breaks). Please note, flexibility is required and the successful candidate will be required to work occasional early mornings, late evenings and weekends.

Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice .

At the National Gallery of Ireland, we value equity, diversity and inclusion. We recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know.

The National Gallery of Ireland is an equal opportunities employer

National Gallery of Ireland is an Equal Opportunity Employer