HR Co-Ordinator

Hollybank Trustees Ltd; Dublin; On-site; EUR 35,000 - 43,000; Full time

Benefits offered by this job

On-site training room

Paid mandatory training

Tax saver scheme

Free car parking

Bike storage

Staff social events

Credit Union Savings Plan

Employee well-being benefits

In-house Pilates

Job summary

Kiltipper Woods Care Centre in South Dublin is seeking an HR Co-Ordinator to deliver high quality HR and administration services to the staff in a supportive and confidential manner.

The role supports the wider management team on HR strategy, with duties spanning HR records, training compliance, onboarding, recruitment coordination and events within a healthcare environment. Full-time, 8am–5pm; some hybrid hours possible.

Qualifications

• Good working knowledge of Human Resource Best Practice / Industrial Relations / Employment Law.
• Strong team working skills and ability to liaise with Senior Management and staff.
• Experience with a recruitment platform such as Occupop is an advantage.
• Healthcare sector knowledge is an advantage.
• Excellent organisational, time management and administration skills; process focused.
• Discretion, confidentiality and independent workload management.

Responsibilities

• Administer HR office and maintain HR records with confidentiality.
• Update training records on the HR System and ensure compliance with HIQA regulations.
• Manage rosters and onboarding checks including Garda Vetting and permits.
• Coordinate recruitment: adverts, CV screening, interviews, and reference checks.
• Coordinate new starter orientation and distribute starter packs.
• Order uniforms and issue name badges; maintain file integrity.
• Support audits and participate in HR events and staff recognition activities.
• Assist with planning and implementation of the new HR and Time & Attendance system.
• Other HR duties as directed.

Skills

HR Administration

Industrial Relations

Employment Law

Team coordination

Communication

Tools

Occupop

Job description

Location: On site / South Dublin, Co. Dublin, Ireland
job type: Permanent / Full-time
Sector and subsector: Business Operations | HR
Annual Salary range:from € 35,000.00 to € 43,000.00

Kiltipper Woods Care Centre is a leading healthcare centre in South Dublin who are seeking to recruit a HR Co-Ordinator. The role is suitable for an individual who is seeking a career and an opportunity to work in a professional healthcare services environment.

Our HR Co-Ordinator is the main point of contact for all staff of Kiltipper Woods Care Centre. The HR Co-Ordinator provides high quality HR and administration services to the staff in a supportive and confidential manner. Supporting the employee group with queries and ensuring a strong internal and external brand for the HR function.

This role is responsible for supporting the wider management team on the operational and administrative elements of the HR Strategy.

What are looking for someone who will:

• Responsible for the Administration of HR office
• Updating training records on the HR System and ensuring training records are up to date ensuring they are accurate and accompanied by any training material and certification ensuring adherence to HIQA regulations
• Updating rosters on the Time and Attendance System Ensure new starter checklist is completed including compliance verification such as reference checking, Garda Vetting, Permit/ right to work, Training records and professional qualifications
• Adding new starters or leavers to Time and Attendance System
• Maintaining accurate and up-to-date human resource files, records, and documentation
• Coordinate the recruitment process - job adverts, CV screening, arranging interviews, Interview participation with the relevant hiring manager to answer HR related questions, reference checks, Garda Vetting, employment permits, etc.
• Coordinate New starter orientation and issuing the new staff with a Starter Pack including Staff Development Workbooks
• Ordering uniforms and issuing name badges
• Maintains the integrity and confidentiality of human resource files and records
• Assists with periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Assists with planning and execution of special events e.g. employee recognition events.
• Maintain KWCC dress standard
• Implementation support of the new HR & Time and Attendance System.
• Any other HR duties as directed

The ideal candidate will be available for full-time hours, Monday through Friday from 8 am – 5 pm. Consideration may be given to facilitating some hybrid hours on occasion

What qualifies someone for this position?

• Good working knowledge of Human Resource Best Practice / Industrial Relations / Employment Law
• Strong team working skills and ability to liaise with all members of the Senior Management and staff.
• Previous knowledge and experience with the recruitment platform Occupop an advantage
• Background in and knowledge of the Healthcare Sector an advantage
• Excellent organisational, time management and administration skills; with process focused experience
• Results orientated with capacity for responsibility, accountability and individual initiative.
• Good Communicator - Fluent spoken and written English essential
• Capable of working independently and managing own workload with minimal supervision
• Demonstrates a high degree of discretion and confidentiality
• Ability to establish priorities and managing workload
• Professional and dependable with discretion, enthusiasm, and a positive attitude

What do you get in return?

• Opportunity to work as part of an onsite Multidisciplinary Team, Doctor, Nurses, Physiotherapists, Occupational Therapists, SALT, Dietitian and other members of the team
• On-site training room for in house training
• Paid mandatory training
• Tax saver scheme (Bus, Rail, Bike to Work)
• Free car parking
• Bike storage
• Pharmacy discount card
• Staff social events
• Credit Union Savings Plan for staff with other added benefits
• Employee well-being benefits: Discounted Physio sessions
• In - house Pilates available to staff.