HR Administrator

Nicholas O'Dwyer Ltd; Dublin; On-site; EUR 26,000 - 34,000; Full time

Job summary

Nicholas O'Dwyer Ltd seeks an entry-level HR assistant to support recruitment, employee engagement and HR operations from our Dublin area offices. The role requires meticulous attention to confidential information and the ability to work collaboratively within a multidisciplinary team.

The position offers exposure to onboarding, payroll coordination, document management and GDPR compliance as part of the HR department’s daily activities, with opportunities to develop core HR skills.

Qualifications

• A third-level qualification in Human Resources, Business, Administration or a related discipline, or working towards an equivalent qualification.
• Proficiency in MS Office applications (Excel, Outlook, Word, PowerPoint).
• Experience in administrative, customer service or office-based roles is advantageous but not essential.

Responsibilities

• Maintain and update employee records and HR databases with accurate documentation.
• Assist with onboarding activities and induction programmes.
• Support recruitment, pre-employment screening and references.
• Manage documentation for employment permits, visas and right-to-work checks.
• Coordinate HR communications and internal updates, and assist with audits and data quality initiatives.

Skills

HR Administration

Attention to detail

MS Office

Communication skills

Team collaboration

Education

Third-level qualification in Human Resources

Tools

HRIS software

Job description

About The Company

At Nicholas O'Dwyer, sustainability is at the core of our work. If you are looking to advance your career in a socially responsible company, which has a proven track record over 90 years, and is committed to creating a sustainable planet, we invite you to be part of our team.

The Vacancy

About The Company

At Nicholas O'Dwyer, sustainability is at the core of our work. If you are looking to advance your career in a socially responsible company, which has a proven track record over 90 years, and is committed to creating a sustainable planet, we invite you to be part of our team.

Our mission is to provide innovative and reliable solutions using cutting edge technology and expertise, to ensure project success and employee satisfaction. We deliver infrastructure projects in water, wastewater, transportation, civil and structural engineering, flood protection, and energy including renewables. With headquarters in Ireland, we also operate in the UK, Europe, the Middle East, and Africa.

As part of the RSK Group, an amalgamation of over 200 companies with more than 17,000 employees, we benefit from a global network of opportunities while retaining our brand and autonomy.

About The Role

This entry-level HR role offers hands-on experience across key areas of Human Resources, supporting recruitment, employee engagement, and HR operations while developing foundational skills within our HR Department. The role requires a high level of attention to detail, discretion when handling confidential information, and the ability to work collaboratively within a team environment.

Key Duties And Responsibilities

The following outlines the key responsibilities of the position. This list is not exhaustive and may evolve to meet business requirements:

• Maintain and update employee records and HR Department databases, ensuring all relevant documentation is accurately captured and filed.
• Assist with the administration of employment permit, visa and immigration processes.
• Track and follow up on pre-employment screening activities, including references and right-to-work documentation.
• Support onboarding activities, including issuing pre-employment communications and coordinating induction programmes, internal system updates.
• Assist with off-boarding processes, including resignation administration, system notifications to Payroll and IT, and exit interview coordination.
• Prepare and issue employee correspondence as required, including employment verification letters and other HR documentation.
• Process and record employee changes including contractual amendments, reporting line changes, promotions, and role transfers.
• Attend occasional department meetings and record meeting minutes, actions, and follow-up items.
• Ensure employee information is managed in accordance with GDPR and company data protection requirements.
• Monitor probation review schedules, performance review dates, and other employee lifecycle milestones.
• Support employee engagement initiatives, internal HR communications, EDI programmes, and cultural awareness activities.
• Provide day-to-day administrative support to the HR Department.
• Act as a first point of contact for employee queries, directing colleagues to the appropriate policies, systems, or support channels.
• Assist with HR Department projects including reporting, audits and data quality initiatives.
• Contribute to a culture of continuous improvement by identifying opportunities to enhance HR Department processes and ways of working.
• Support annual review cycles, system updates, mail merges, contractual updates, and associated administration.
• Participate fully in all training and development activities required to perform the role effectively.
• Undertake additional duties and responsibilities as reasonably required to support the evolving needs of the business.

Key Requirements

• A third-level qualification in Human Resources, Business, Administration or a related discipline, or be working towards an equivalent qualification.
• Previous administrative, customer service or office-based experience would be advantageous but is not essential.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, Word and PowerPoint.
• Strong attention to detail, with a high degree of accuracy and a commitment to maintaining confidentiality.
• Excellent organisational and administrative skills, with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• The ability to work collaboratively within a multidisciplinary and multicultural environment.
• A positive, proactive and employee-focused approach.
• A strong willingness to learn and develop within the HR profession.
• The ability to work independently, use initiative and take ownership of assigned responsibilities.
• A high level of integrity, professionalism and discretion.
• An approachable manner and a genuine interest in supporting employees and contributing to a positive employee experience.
• The ability to build effective working relationships with colleagues across all levels of the business.
• A flexible and adaptable approach to changing priorities and business requirements.
• Experience using HR information systems or databases would be advantageous but is not essential.
• An understanding of GDPR and the importance of protecting confidential employee information would be advantageous.
• Motivation to work for an organisation with a clear purpose of improving communities and quality of life through sustainable engineering solutions.

About Us

Our mission is to deliver sustainable solutions that transform communities and bring about lasting positive change. Through a blend of expertise, innovation and global dedication, we envision a world where sustainable engineering protects growing communities.

Nicholas O'Dwyer provides professional services in engineering design, project management, environment and planning, construction supervision and technical and contract advisory. We are one of the most respected Irish consultancies operating in local and international markets, providing professional services to public-and-private-sector clients.

Whether in Ireland, the UK or internationally, we understand and solve major challenges associated with delivering and adapting infrastructure for an increasing global population while maintaining a sustainable environment for future generations.

Nicholas O'Dwyer is part of the RSK Group, a leading integrated environmental, engineering, and technical services business providing dynamic, multidisciplinary services to a wide range of sectors. RSK was founded in 1989 and has grown considerably since then.

At RSK, we operate as a group of businesses that work together seamlessly, aiming for growth through diversification. Our strategy helps us build a strong and resilient business, capable of weathering external challenges, while also providing greater value to our clients and more opportunities for our employees.

Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues' growth. We’re committed to preserving RSK's people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration. At RSK, we want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel.

We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.

If you’re passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes?