HR Administrator

Kiltipper Woods Care Centre; Dublin; Hybrid; EUR 30,000 - 38,000; Full time

Benefits offered by this job

On-site multidisciplinary team

Paid mandatory training

Continuous professional development

Free car parking

Pension scheme

Staff social events

Bike storage

Tax saver scheme

Job summary

Kiltipper Woods Care Centre in South Dublin is seeking a HR Assistant to join our team. The role focuses on HR administration, records management, and supporting the HR strategy in a confidential, professional healthcare environment.

The successful candidate will update training records, manage recruitment activities, and assist with onboarding, audits and events while upholding HIQA regulations and internal standards. Full-time hours, with potential hybrid arrangements.

Qualifications

• Relevant HR qualification with CIPD membership.
• Strong knowledge of HR best practice, industrial relations and employment law.
• Excellent organisational and administration skills with attention to detail.
• Fluent written and spoken English.

Responsibilities

• Administer HR office and maintain HR records and documentation.
• Update training records and ensure HIQA compliance.
• Update rosters on Time & Attendance System; verify starters/leavers.
• Coordinate recruitment: adverts, CV screening, interviews, reference checks, Garda Vetting, permits.
• Support new starter orientation and onboarding materials.
• Assist with HR audits and staff events.

Skills

HR administration

Communication skills

Discretion & confidentiality

Organisational skills

Education

HR qualification (CIPD member)

Tools

Time & Attendance System

EPIC TM

MS Office (Word, Excel, Outlook)

Occupop (Recruitment platform)

Job description

Kiltipper Woods Care Centre is a leading healthcare centre in South Dublin who are seeking to recruit a HR Assistant. The role is suitable for an individual who is seeking a career and an opportunity to work in a professional healthcare services environment.

Our HR Administrator is the main point of contact for all staff of Kiltipper Woods Care Centre. The HR Administrator provides high quality HR and administration services to the staff in a supportive and confidential manner. Supporting the employee group with queries and ensuring a strong internal and external brand for the HR function.

This role is responsible for supporting the wider management team on the operational and administrative elements of the HR Strategy.

What are looking for someone who will:

• Responsible for the Administration of HR office
• Updating training records on the HR System and ensuring training records are up to date ensuring they are accurate and accompanied by any training material and certification ensuring adherence to HIQA regulations
• Updating rosters on the Time and Attendance System Ensure new starter checklist is completed including compliance verification such as reference checking, Garda Vetting, Permit/ right to work, Training records and professional qualifications
• Adding new starters or leavers to Time and Attendance System
• Maintaining accurate and up-to-date human resource files, records, and documentation
• Coordinate the recruitment process - job adverts, CV screening, arranging interviews, Interview participation with the relevant hiring manager to answer HR related questions, reference checks, Garda Vetting, employment permits, etc.
• Coordinate New starter orientation and issuing the new staff with a Starter Pack including Staff Development Workbooks
• Ordering uniforms and issuing name badges
• Maintains the integrity and confidentiality of human resource files and records
• Assists with periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Assists with planning and execution of special events e.g. employee recognition events.
• Maintain KWCC dress standard
• Participate in ongoing professional development activities
• Implementation support of the new HR & Time and Attendance System.
• Any other HR duties as directed

The ideal candidate will be available for full-time hours, Monday through Friday from 8 am - 5 pm. Consideration may be given to facilitating some hybrid hours on occasion

What qualifies someone for this position?

• Relevant HR qualification holding CIPD membership.
• Good working knowledge of Human Resource Best Practice / Industrial Relations / Employment Law
• Strong team working skills and ability to liaise with all members of the Senior Management and staff.
• Previous knowledge and experience with the recruitment platform Occupop an advantage
• Background in and knowledge of the Healthcare Sector an advantage
• Excellent organisational, time management and administration skills; with process focused experience
• Results orientated with capacity for responsibility, accountability and individual initiative.
• Good Communicator - Fluent spoken and written English essential
• Capable of working independently and managing own workload with minimal supervision
• Demonstrates a high degree of discretion and confidentiality
• Ability to establish priorities and managing workload
• Professional and dependent with discretion, enthusiasm, and a positive attitude
• Computer skills: MS Word, Excel, Outlook, EPIC, TM

What do you get in return?

• Excellent staff facilities
• Opportunity to work as part of an onsite Multidisciplinary Team, Doctor, Nurses, Physiotherapists, Occupational Therapists, SALT, Dietitian and other members of the team
• On-site training room for in house training
• Paid mandatory training
• Continuous professional development
• Subsidised Cafe meals
• Tax saver scheme (Bus, Rail, Bike to Work)
• Free car parking
• Bike storage
• Pension scheme
• Pharmacy discount card
• Staff social events
• Credit Union Savings Plan for staff with other added benefits
• Employee well-being benefits: Discounted Physio sessions
• In - house Pilates available to staff.