HR Administrator

Hollybank Trustees Ltd; Tallaght; Hybrid; EUR 32,000 - 40,000; Full time

Benefits offered by this job

On-site multidisciplinary team

On-site training room

Paid mandatory training

Tax saver scheme

Free on-site parking

Bike storage

Staff discounts

Well-being benefits

Employee events

Savings plan

Job summary

Kiltipper Woods Care Centre in Dublin is seeking a motivated HR Assistant to support HR and administration within a professional healthcare setting. You will be the main contact for staff, maintain HR records, manage training, and assist with recruitment and onboarding processes.

The role requires a good understanding of HR best practice and employment law, strong organisation, and the ability to work with senior management.

Qualifications

• Knowledge of HR best practices and employment law.
• Experience supporting recruitment processes and onboarding.

Responsibilities

• Administer HR office operations and records.
• Update training records in HR system and ensure compliance with HIQA.
• Process new starters and leavers in Time and Attendance systems.
• Maintain confidential HR files and documentation.
• Coordinate recruitment: ads, CV screening, interviews, references, Garda Vetting, permits.
• Prepare starter packs and staff development resources.
• Order uniforms and issue name badges.
• Support HR audits and documentation controls.
• Assist with HR events and staff recognition activities.
• Adhere to dress standards and HR policies.
• Assist with implementation of new HR and Time & Attendance system.
• Perform other HR duties as directed.

Skills

HR Administration

Employment Law knowledge

Team collaboration

Recruitment experience

Fluent English

Tools

Occupop platform

Job description

Location: Hybrid / Tallaght, Co. Dublin, Ireland
job type: Permanent / Full-time
Sector and subsector: Medical & Healthcare | Administration
Annual Salary range:from € 32,000.00 to € 40,000.00
Salary details: depending on experience

Kiltipper Woods Care Centre is a leading healthcare centre in South Dublin who are seeking to recruit a HR Assistant.The role is suitable for an individual who is seeking a career and an opportunity to work in a professional healthcare services environment.

Our HR Administrator is the main point of contact for all staff of Kiltipper Woods Care Centre. The HR Administrator provides high quality HR and administration services to the staff in a supportive and confidential manner. Supporting the employee group with queries and ensuring a strong internal and external brand for the HR function.

This role is responsible for supporting the wider management team on the operational and administrative elements of the HR Strategy.

What are looking for someone who will:

• Responsible for the Administration of HR office
• Updating training records on the HR System and ensuring training records are up to date ensuring they are accurate and accompanied by any training material and certification ensuring adherence to HIQA regulations
• Updating rosters on the Time and Attendance System Ensure new starter checklist is completed including compliance verification such as reference checking, Garda Vetting, Permit/ right to work, Training records and professional qualifications
• Adding new starters or leavers to Time and Attendance System
• Maintaining accurate and up-to-date human resource files, records, and documentation
• Coordinate the recruitment process - job adverts, CV screening, arranging interviews, Interview participation with the relevant hiring manager to answer HR related questions, reference checks, Garda Vetting, employment permits, etc.
• Coordinate New starter orientation and issuing the new staff with a Starter Pack including Staff Development Workbooks
• Ordering uniforms and issuing name badges
• Maintains the integrity and confidentiality of human resource files and records
• Assists with periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Assists with planning and execution of special events e.g. employee recognition events.
• Maintain KWCC dress standard
• Implementation support of the new HR & Time and Attendance System.
• Any other HR duties as directed

The ideal candidate will be available for full-time hours, Monday through Friday from 8 am – 5 pm. Consideration may be given to facilitating some hybrid hours on occasion

What qualifies someone for this position?

• Good working knowledge of Human Resource Best Practice / Industrial Relations / Employment Law
• Strong team working skills and ability to liaise with all members of the Senior Management and staff.
• Previous knowledge and experience with the recruitment platform Occupop an advantage
• Background in and knowledge of the Healthcare Sector an advantage
• Excellent organisational, time management and administration skills; with process focused experience
• Results orientated with capacity for responsibility, accountability and individual initiative.
• Good Communicator - Fluent spoken and written English essential
• Capable of working independently and managing own workload with minimal supervision
• Demonstrates a high degree of discretion and confidentiality
• Ability to establish priorities and managing workload
• Professional and dependable with discretion, enthusiasm, and a positive attitude

What do you get in return?

• Opportunity to work as partof an onsite Multidisciplinary Team, Doctor, Nurses, Physiotherapists, Occupational Therapists, SALT,Dietitian and other members of the team
• On-site training room for in house training
• Paid mandatory training
• Tax saver scheme (Bus, Rail, Bike to Work)
• Free car parking
• Bike storage
• Pharmacy discount card
• Staff social events
• Credit Union Savings Plan for staff with other added benefits
• Employee well-being benefits: Discounted Physio sessions
• In - house Pilates available to staff.