Administration Supervisor

BAM UK & Ireland; Kildare; On-site; EUR 55,000 - 70,000; Full time

Job summary

BAM UK & Ireland is seeking an Administration & COINS Supervisor to lead the site administration function across multiple projects from the Kill, Kildare region. The role focuses on developing Site Administrators, standardising processes, and ensuring reliable support for projects, operations and procurement.

The successful candidate will oversee COINS usage, training and governance, with regular travel to project sites to provide guidance and performance development.

Qualifications

• Experience supervising or managing administration teams in a construction environment.
• Strong understanding of construction project administration and commercial processes.
• Experience with COINS, SAP or equivalent ERP systems.
• Experience managing accruals, purchase orders, invoices and payment processes.
• Knowledge of supplier administration and data accuracy.
• Ability to deliver training, coaching and onboarding activities.
• Excellent organisational skills and MS Office proficiency.
• Full driving licence and willingness to travel around the region.

Responsibilities

• Lead, supervise and support all Site Administrators across construction projects.
• Conduct regular performance reviews, coaching sessions and development discussions.
• Provide relief cover and temporary support to site teams when required.
• Deliver structured training programmes covering company procedures and business systems.
• Train and support Administrators in the use of COINS and related systems.
• Ensure Site Administrators understand purchasing, accrual, invoice and payment processes.

Skills

Team supervision

COINS proficiency

SAP / ERP experience

Training & onboarding

Financial controls

Data accuracy

Advanced Excel

Tools

COINS

SAP

ERP systems

Job description

About BAM

Building a sustainable tomorrow. That's our mission and our promise at BAM. It's how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe. We strive to create an environment where everybody feels welcome and valued. We're on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

About The Role

The Administration & COINS Supervisor will be responsible for leading and developing the site administration function across all projects, ensuring the consistent delivery of high-quality administrative and commercial support services across the organisation. The person will be accountable for the onboarding, training, guidance, supervision and ongoing development of all Site Administrators, ensuring standardised processes, systems and controls are applied across all projects while ensuring the site administration function provides reliable support to projects, operations, supply chain, procurement and wider business functions. The Administration Supervisor will be based from the Kill, Kildare Head office but will regularly travel to project sites to support, train and develop Site Administrators.

What's in it for you?

Opportunities! Opportunities to work with a great team on some of Ireland's largest, dynamic and most exciting construction and civil engineering projects. Opportunity to develop your skills to the highest industry standards at one of the country's largest construction firms.

We are committed to our employees and offer strong competitive salaries along with benefits such as:

• 8% pension contribution.
• Private Health Insurance.
• Dental Plan.
• 26 days annual leave, incremental with years service.
• 2 Wellbeing days annually.
• Paid maternity & paternity leave.
• Learning & Development opportunities - internal progression is encouraged and fostered.
• Company vehicles (role dependent).
• .....and many more great perks.

Making Possible

• Lead, supervise and support all Site Administrators across construction projects.
• Conduct regular performance reviews, coaching sessions and development discussions.
• Supply relief cover and temporary support to site teams where required.
• Deliver structured training programmes covering company procedures, commercial processes and business systems.
• Train and support Administrators in the effective use of COINS, and associated business systems.
• Ensure all Site Administrators fully understand purchasing, accrual, invoice and payment processes.
• Review and validate site accrual submissions to ensure accuracy and timely reporting.
• Support Commercial Managers and Quantity Surveyors with project administration and reporting requirements.
• Monitor invoice processing activities and ensure payments are administered efficiently.
• Support month-end commercial reporting and financial close activities.
• Oversee the accurate input, validation and maintenance of project data within COINS.
• Ensure data integrity across purchasing, supplier, invoice and accrual transactions.
• Monitor system compliance and investigate discrepancies or data quality issues.
• Develop reporting and monitoring mechanisms to improve system performance and compliance.
• Monitor purchase order, goods received and invoice matching processes.
• Ensure payment processes are completed accurately and within agreed timescales.
• Produce and review reports relating to project administration activities, accruals, invoices and payments.
• Support internal and external audit requirements.
• Other adhoc duties as required.

What do you bring to the role?

• Experience supervising or managing administration teams within a construction environment.
• Strong understanding of construction project administration and commercial processes.
• Experience of COINS, SAP or equivalent ERP systems.
• Experience managing accruals, purchase orders, invoices and payment processes.
• Knowledge of supplier administration.
• Experience delivering training, coaching and onboarding activities.
• Strong understanding of financial controls and governance requirements.
• Excellent organisational and prioritisation skills.
• Advanced Microsoft Office skills, particularly Excel.
• Strong communication and stakeholder management skills
• Self-motivation and management.
• High attention to detail and commitment to data accuracy.
• A full driving licence and willingness to travel throughout the region is essential.

The application process

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to let us know.