Governance & Secretariat Assistant

Tierney Kavanagh Recruitment; Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

Tierney Kavanagh Recruitment is seeking a team assistant for a leading plc in Dublin to support the company secretarial function. You will handle workflows for licensing, manage board packs, and liaise with internal and external stakeholders.

Reporting to the Assistant Company Secretary, the role requires 2 years in a legal or professional services environment, excellent written and spoken English, and a proactive, organised approach to confidential information and deadlines.

Qualifications

• 2 years of experience in a legal or professional services environment.
• Strong written and verbal English communication.
• Highly organised with ability to prioritise and handle confidential information.

Responsibilities

• Manage company secretarial workflows for licensing and renewals across jurisdictions.
• Oversee central secretarial mailbox and respond to technical queries.
• Coordinate notarisation, apostille and legalisation with embassies/consulates.
• Coordinate KYC requests and gather director information and registers.
• Schedule subsidiary Board meetings and distribute packs via Diligent Boards.
• Administer Group legal entities database (Diligent Entities).
• Support subsidiary Board meeting logistics and travel arrangements.
• Invoicing, PO numbers, and liaising with accounts payable.
• Assist with ad hoc projects and general governance tasks.

Skills

Communication skills

Organisational skills

Professional demeanor

English proficiency

Tools

Diligent Boards

Diligent Entities

Job description

Tierney Kavanagh Recruitment is seeking a team assistant for a leading plc in Dublin to support the company secretarial function. You will handle workflows for licensing, manage board packs, and liaise with internal and external stakeholders.

Reporting to the Assistant Company Secretary, the role requires 2 years in a legal or professional services environment, excellent written and spoken English, and a proactive, organised approach to confidential information and deadlines.