Finance Systems Project Lead
Webdoctor
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Benefits offered by this job
Job summary
Medihive is seeking a Finance Transformation Lead to drive automation and AI-enabled improvements across the finance function. You will own projects from requirements through implementation, focusing on purchase order, accounts payable and sales-to-finance integrations, working with Finance, Commercial, Operations and IT.
You will lead NetSuite developments and partner with external providers, delivering scalable, well-controlled processes and cross-functional training.
Qualifications
- Proven project delivery experience in finance systems or transformation.
- Experience with invoice automation, purchase orders, procurement, or sales-to-finance integrations.
- Strong NetSuite experience including workflows, configuration, reporting.
- Experience applying AI to finance processes.
- Understanding of finance processes and how technology can improve efficiency and control.
- Excellent organisation and project management skills.
- Strong communication across technical and non-technical audiences.
- Strong Excel and systems skills.
- Comfort working remotely.
Responsibilities
- Lead finance transformation and automation projects from requirements to implementation.
- Manage project plans, milestones, dependencies, risks and issues.
- Coordinate user acceptance testing, data migration and system configuration.
- Develop training materials and rollout to Finance and wider business users.
- Provide regular updates to the Senior Finance Manager and coordinate with stakeholders.
- Monitor the effectiveness of new systems and processes post-implementation.
- Act as Finance project lead and super-user for NetSuite developments, enhancements and integrations.
- Support configuration, workflows, reporting and troubleshooting in NetSuite.
- Map current and future-state processes to identify manual, duplicated or inefficient work and opportunities for automation and AI.
- Redesign processes to be efficient, scalable and well controlled, with proper controls in automated workflows.
- Maintain clear process documentation and SOPs.
- Monitor new systems and processes after implementation and identify improvements.
- Support the Financial Accountant and FP&A during peak periods.
Skills
Tools
Job description
Finance | Remote (Republic of Ireland)
Reports to: Senior Finance Manager
Direct reports: None
Location: Remote, Republic of Ireland
Job type: Full-time, permanent
Salary: Competitive, plus bonus
Medihive is Ireland's longest-standing telehealth provider and a Deloitte Fast 50 company, built on deep clinical and technical expertise. Backed by leading private and institutional investors, we have recently raised capital to accelerate our growth in digital healthcare. We have a big vision, and we're just getting started.
This newly created role will lead the transformation of how our finance function operates, making the most of automation and AI. You will deliver a programme of projects including purchase order, accounts payable and expense automation, and integration between our sales platform and accounting system, working with Finance, Commercial, Operations, IT and external partners. You will also support the Financial Accountant and FP&A function during busy periods, providing cover across key finance processes.
The role will suit a highly organised finance professional with strong NetSuite experience and a proven track record of implementing finance systems, automation and process improvements.
- Lead finance transformation and automation projects from requirements through to implementation and post-implementation review.
- Manage project plans, milestones, dependencies, risks and issues, escalating where appropriate.
- Coordinate user acceptance testing, data migration and system configuration, ensuring solutions meet business requirements before go-live.
- Develop training materials, support roll-out to Finance and wider business users, and ensure clear handover and ownership after each project.
- Provide regular updates to the Senior Finance Manager on progress, risks and key decisions, and coordinate with internal stakeholders, system providers and implementation partners.
- Monitor the effectiveness of new systems and processes following implementation and identify further opportunities for improvement.
- Act as Finance project lead and super-user for NetSuite developments, enhancements and integrations.
- Support configuration, workflows, reporting and troubleshooting, ensuring Finance requirements are reflected in system development.
- Map current and future-state processes to identify manual, duplicated or inefficient work and opportunities for automation and AI.
- Redesign processes to be efficient, scalable and well controlled, building appropriate controls into automated workflows.
- Maintain clear process documentation and standard operating procedures.
- Monitor new systems and processes after implementation and identify further improvements.
- Support the Financial Accountant and FP&A function at month-end, year-end, audit and other peak periods, including balance sheet reconciliations where required.
- Build a strong understanding of the wider finance function to provide cross-cover and business continuity.
- Proven project delivery experience, ideally in finance systems or business transformation, with a track record of implementing systems, automation or process improvements.
- Hands-on experience implementing or significantly enhancing finance processes such as invoice automation, purchase order or procurement processes, expense automation, or sales-to-finance integrations.
- Strong practical NetSuite experience, ideally including workflows, configuration, reporting, integrations or implementation.
- Experience applying AI tools to finance processes, workflows or reporting.
- A solid understanding of finance processes and how technology can improve efficiency and control.
- Excellent organisational skills and project management skills, with the ability to manage multiple projects and deadlines.
- Strong communication and stakeholder management skills across technical and non-technical audiences.
- Strong Excel and general systems skills.
- Curious and practical, comfortable challenging existing processes, and able to take ownership and drive projects forward independently in a remote environment.
- Finance automation experience in a SaaS, technology or high-growth business.
- Experience integrating CRM or sales platforms with ERP systems.
- Experience with AP automation, expense management or procurement platforms.
- Experience working with finance teams and understanding month-end and balance sheet processes.
- A project management qualification or formal training.
- Experience working with external vendors or implementation partners.
- Highly proactive, self-motivated and comfortable taking ownership of projects from start to finish.
- Strong project delivery mindset with excellent attention to detail.
- Excellent communication and interpersonal skills.
- Able to work independently in a remote environment while maintaining strong communication and accountability.
- Competitive salary and bonus.
- 22 days' annual leave plus statutory public holidays.
- Pension scheme after probation (3% employer, 3% employee).
- Laya Healthcare group scheme (10% off health insurance, 50% off dental) and free access to Laya's digital gym.
- Free Webdoctor appointments for you and your immediate family.
- Fully remote, flexible working (core hours 10am-4pm).
- Apple Mac supplied, plus €250 towards your home office set-up if required.
- Bike to Work and TaxSaver travel schemes.
- 24-hour confidential Employee Assistance Programme.
- Access to First Tech Credit Union.
- Learning through Skillnet and TalentLMS.
- Virtual sports and social group, and active CSR campaigns.
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