Facility Coordinator

Ups Job; Dublin; On-site; EUR 45,000 - 60,000; Full time

Job summary

UPS Ireland is seeking a Facility Coordinator to safeguard assets, manage maintenance, and oversee safety compliance at a Dublin site. This role ensures smooth operations and proactive risk management across building systems and security.

You will plan preventive maintenance, coordinate contractors, and liaise with Real Estate and Security teams to drive continuous improvements and compliance. This is a permanent on-site position based in County Dublin.

Qualifications

• Technical background required with proven facility maintenance experience.
• Minimum 3 years of logistics experience.
• Strong communication and stakeholder management skills.
• Ability to plan workload, prioritize, and work independently.
• Proficient in MS Office; familiar with logistics compliance policies.

Responsibilities

• Inspect facility and address issues independently.
• Coordinate maintenance and testing schedules for facility, equipment, and security.
• Respond quickly to urgent facility and security needs.
• Be the main contact for facility inquiries at the site.
• Oversee contractors and coordinate external parties.

Skills

Facility maintenance

Logistics experience

Strong communication

Independent planning

MS Office

Stakeholder collaboration

Flexible hours

Education

Technical background

Tools

MS Office

Job description

Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description: PURPOSE OF THE JOB

The facility coordinator is responsible for the protection of UPS assets, facilities, grounds and equipment. He/she assists the operations management with the facility maintenance and compliance auditing, warehouse equipment maintenance, housekeeping, facility safety and security aspects. The facility coordinator manages as well smaller projects independently and oversees / prioritize the work of contractors. The facility coordinator reports direct to the BaSE Supervisor.

MAIN ACCOUNTABILITIES AND ASSOCIATED ACTIVITIES

• Inspect entire facility, in- and outside, to identify issues and independently take action to list and correct these.
• Coordinate all planned and preventive facility-, equipment and security systems maintenance- and testing schedules.
• Respond directly to any urgent facility-, equipment and security systems maintenance needs and resolve these in a short timeframel.
• Point of contact for all facility inquiries around the assigned site(s)
• Coordinate and escort all internal- as external parties regarding facility works related subjects
• Monitoring safety and calibration standards of warehouse equipment and MHE
• Ensure compliance with UPS procedures regarding Environmental Safety, Facility Safety and Health & Safety
• Prepare, participate in internal and external audits and together with management work on follow up
• Advise on and implement continuous process improvements
• Control and register services delivered by outside and / or inside providers
• Create RFAs for purchasing and adhere to RFA procedure
• Cost control and business plan of the Facility Maintenance OPEX
• Participate in facility infrastructure change projects managed overall by BaSE
• Maintain contact with Real estate department and Landlord in case building fixes or enhancements need to be executed

MAIN INTERFACES

Internal: All warehouse staff working in assigned facility Industrial Engineering Compliance and Safety Specialists STG-Security Technology Group IT and TSG department Security Facility coordinators other sites Real Estate department

External: Maintenance / repair subcontractors Procurement vendors delivering goods or services to facility Local government departments (Fire, Police, ambulance services) Landlord Facility in case building is rented Insurance inspector or auditor (Sprinkler systems, Security system)

KNOW-HOW, SKILLS & EXPERIENCE

• Education Level: technical background
• Proven experience in Facility maintenance activities
• Minimum of 3 years’ experience in logistics environment
• Strong communication skills
• Ability to plan workload, set priorities and work independently
• Normal MS office skills required
• Works in close harmony with all internal as external stakeholders listed above
• Flexible in time and place including out of hours
• Understanding the logistics compliance policies like safe work methods, security protocols, healthcare logistics regulations (HVAC controls and systems)
• Pragmatic problem solver
• Employee Type: Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation. In 1907, two teenage entrepreneurs in a Seattle basement started with a $100 loan and created what would become the world’s largest package delivery service. Today, operating in more than 220 countries and territories, UPS is committed to moving our world forward by delivering what matters. UPS and its more than 500,000 UPSers around the globe are a transportation and logistics leader, offering innovative solutions to customers, big and small. UPS understands and appreciates its responsibility to help build safe, stronger and more resilient communities founded on justice and economic opportunity for all, supported by a healthy, sustainable global environment.