Facility Contracts Manager

Hall Recruitment; Limerick; On-site; EUR 60,000 - 70,000; Full time

Benefits offered by this job

Performance-related bonus

Company vehicle and fuel card

Company laptop and mobile phone

Employer pension contribution

20 days' annual leave, increasing to 5

Job summary

Hall Recruitment is seeking an experienced Facilities Contracts Manager for a Co. Limerick role. You will manage multiple FM contracts, coordinate maintenance teams and subcontractors, and ensure safety, compliance and profitability across client sites.

Helps mobilise new contracts, monitor SLAs/KPIs, and drive improvements in service delivery while maintaining strong client relationships. Irish work eligibility and full driving licence required.

Qualifications

• Minimum five years' experience in facilities management or building services.
• At least two to three years' experience managing facilities management or maintenance contracts.
• Proven experience managing PPM and reactive maintenance across multiple sites.
• Strong understanding of SLAs, KPIs and contract performance.
• Knowledge of statutory building maintenance and compliance requirements.
• Working knowledge of Irish health and safety legislation.
• Experience managing maintenance subcontractors and suppliers.
• Commercial experience involving budgets, contract margins, variations and cost control.
• Experience using CAFM or maintenance management systems.
• Strong client relationship management and communication skills.
• Ability to manage multiple contracts and operational priorities.
• Full, clean driving licence and willingness to travel regularly to client sites.
• Eligibility to work in Ireland.

Responsibilities

• Manage multiple facilities management and maintenance contracts.
• Ensure contractual SLAs and KPIs are consistently achieved.
• Act as the main operational contact for client facilities and property managers.
• Lead the mobilisation of new contracts.
• Conduct client meetings and prepare contract performance reports.
• Identify additional works and manage contract variations.
• Manage planned preventative maintenance schedules across multiple sites.
• Oversee reactive maintenance requests and contractor call-outs.
• Coordinate Facilities Coordinators, mobile maintenance operatives and subcontractors.
• Monitor maintenance completion, response times and outstanding works.
• Ensure maintenance activities are accurately recorded within the CAFM system.
• Follow up on defects, remedial works and compliance-related maintenance.
• Oversee statutory maintenance requirements for building systems.
• Ensure servicing, inspections and certification are completed.
• Monitor compliance with Irish health and safety legislation.
• Review RAMS and Method Statements.
• Conduct site inspections and support operational audits.
• Ensure contractors follow applicable safety procedures.
• Appoint and manage specialist maintenance contractors.
• Negotiate rates and service arrangements.
• Monitor contractor performance, response times and service quality.
• Address underperformance and identify opportunities to improve efficiency.
• Develop reliable contractor relationships across assigned regions.
• Manage contract budgets, costs and gross-margin targets.
• Monitor maintenance expenditure and subcontractor costs.
• Price additional works and contract variations.
• Ensure completed works are accurately recorded for invoicing.
• Support tender pricing and commercial submissions.
• Identify opportunities to improve contract profitability.
• Maintain accurate PPM and reactive maintenance records.
• Monitor work orders, outstanding actions and service performance.
• Prepare reports covering KPIs, maintenance completion and compliance.
• Provide direction to Facilities Coordinators and mobile maintenance teams.
• Plan resources and prioritise work across multiple contracts.

Skills

Facilities management

Contract management

Client relationship management

Budget management

Health & safety compliance

Contract mobilisation

Subcontractor management

Education

Facilities Management qualification

IWFM/BIFM qualification

Tools

Joblogic CAFM

SimPRO

BigChange

Maintainly

Job description

Facilities Contracts Manager

Co. Limerick | Permanent | Full-Time | €60,000–€70,000 + Performance Bonus | Company Vehicle

Hall Recruitment is recruiting an experienced Facilities Contracts Manager for a growing facilities management and building services organisation based in Co. Limerick.

This is a senior operational and commercial position responsible for managing planned preventative maintenance (PPM), reactive maintenance and additional works across multiple client locations.

You’ll oversee contract performance, coordinate maintenance teams and specialist subcontractors, manage client relationships and ensure services are delivered safely, efficiently and profitably.

The position also involves contract mobilisation, budget management, statutory compliance and identifying opportunities for additional works and service improvements.

We’re looking for someone with a strong understanding of facilities maintenance who can combine hands‑on operational management with commercial awareness and effective client relationship management.

Key Responsibilities

Facilities Contract Management

• Manage multiple facilities management and maintenance contracts.


• Ensure contractual SLAs and KPIs are consistently achieved.


• Act as the main operational contact for client facilities and property managers.


• Lead the mobilisation of new contracts.


• Conduct client meetings and prepare contract performance reports.


• Identify additional works and manage contract variations.

PPM & Reactive Maintenance

• Manage planned preventative maintenance schedules across multiple sites.


• Oversee reactive maintenance requests and contractor call‑outs.


• Coordinate Facilities Coordinators, mobile maintenance operatives and subcontractors.


• Monitor maintenance completion, response times and outstanding works.


• Ensure maintenance activities are accurately recorded within the CAFM system.


• Follow up on defects, remedial works and compliance‑related maintenance.

Statutory Compliance & Health and Safety

• Oversee statutory maintenance requirements for building systems.


• Ensure servicing, inspections and certification are completed.


• Monitor compliance with Irish health and safety legislation.


• Review Risk Assessments and Method Statements (RAMS).


• Conduct site inspections and support operational audits.


• Ensure contractors follow applicable safety procedures.

Subcontractor & Supplier Management

• Appoint and manage specialist maintenance contractors.


• Negotiate rates and service arrangements.


• Monitor contractor performance, response times and service quality.


• Address underperformance and identify opportunities to improve efficiency.


• Develop reliable contractor relationships across assigned regions.

Commercial & Financial Management

• Manage contract budgets, costs and gross‑margin targets.


• Monitor maintenance expenditure and subcontractor costs.


• Price additional works and contract variations.


• Ensure completed works are accurately recorded for invoicing.


• Support tender pricing and commercial submissions.


• Identify opportunities to improve contract profitability.

CAFM, Reporting & Team Leadership

• Maintain accurate PPM and reactive maintenance records.


• Monitor work orders, outstanding actions and service performance.


• Prepare reports covering KPIs, maintenance completion and compliance.


• Provide direction to Facilities Coordinators and mobile maintenance teams.


• Plan resources and prioritise work across multiple contracts.

What We’re Looking For

Essential Experience & Requirements

• Minimum five years' experience in facilities management or building services.


• At least two to three years' experience managing facilities management or maintenance contracts.


• Proven experience managing PPM and reactive maintenance across multiple sites.


• Strong understanding of SLAs, KPIs and contract performance.


• Knowledge of statutory building maintenance and compliance requirements.


• Working knowledge of Irish health and safety legislation.


• Experience managing maintenance subcontractors and suppliers.


• Commercial experience involving budgets, contract margins, variations and cost control.


• Experience using CAFM or maintenance management systems.


• Strong client relationship management and communication skills.


• Ability to manage multiple contracts and operational priorities.


• Full, clean driving licence and willingness to travel regularly to client sites.


• Eligibility to work in Ireland.

Desirable Qualifications & Experience

• Qualification in Facilities Management, Building Services, Construction Management or a related discipline.


• IWFM/BIFM qualification or equivalent.


• Experience mobilising new FM contracts.


• Mechanical, electrical or building fabric trade background.


• IOSH Managing Safely, Safe Pass or relevant safety certification.


• Experience supporting tender submissions and contract pricing.


• Experience using Joblogic, SimPRO, BigChange, Maintainly or a comparable CAFM platform.

Who Should Apply?

• Facilities Contracts Manager


• Facilities Manager


• FM Contracts Manager


• Maintenance Contracts Manager


• Hard Services Manager


• Technical Facilities Manager


• Building Services Contracts Manager


• Multi‑Site Facilities Manager


• Facilities Operations Manager

We’re particularly interested in candidates who can demonstrate commercial responsibility for maintenance contracts, rather than experience limited to supervising maintenance activities.

Salary & Benefits

€60,000–€70,000 per annum, depending on experience

Plus:

• Performance-related bonus


• Company vehicle and fuel card


• Company laptop and mobile phone


• Employer pension contribution


• 20 days' annual leave, increasing to 25 days with service


• Free online GP service


• Ongoing training and professional development


• Support for relevant qualifications


• Structured induction and systems training

Location & Working Arrangements

• Location: Co. Limerick


• Contract: Permanent, full-time


• Hours: Monday–Friday, 8:00am–5:00pm


• Travel: Regular travel to client sites across Munster and other regions


• Probation: Six months

This is a field‑based operational management position involving regular visits to client locations.

At Hall Recruitment, we’re dedicated to building diverse and authentic workplaces.

Please note: The essential contract management experience and full driving licence requirements must be met.