Facilities Operations Coordinator — Drive Site Performance

Hollybank Trustees Ltd; Longford; On-site; EUR 32,000 - 42,000; Full time

Job summary

Hollybank Trustees Ltd in Longford is seeking a Facilities Administrator to join our team. The role is based on site and covers day-to-day facilities coordination, including PPMs, reactive work orders and staff support.

You will manage contractors, review invoices, ensure safety and quality compliance, monitor utilities and stock, and generate monthly reports on staffing and maintenance activities.

Qualifications

• Experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Experience with KPIs and client interactions.
• A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate hard and soft facilities services and assist staff in executing duties.
• Ensure timely execution of Work Orders and adherence to PPM requirements.
• Review and approve sub-contractor invoices and verify works completed.
• Coordinate contractors and maintain required documentation prior to works.
• Ensure compliance with Health, Safety & Quality policies and procedures.
• Manage utilities, stock levels and cleaning standards across site.
• Maintain asset register and report damaged FF&E; manage time and attendance records.

Skills

Facilities Coordination

People Management

KPI Management

Client Liaison

Facilities Management

Education

Facilities Management qualification

Job description

Hollybank Trustees Ltd in Longford is seeking a Facilities Administrator to join our team. The role is based on site and covers day-to-day facilities coordination, including PPMs, reactive work orders and staff support.

You will manage contractors, review invoices, ensure safety and quality compliance, monitor utilities and stock, and generate monthly reports on staffing and maintenance activities.