Facilities Assistant

Aramark; Limerick; On-site; EUR 26,000 - 38,000; Full time

Job summary

Aramark Ireland is seeking a Facilities Assistant to support the day-to-day operation of the site, ensuring a safe, clean and efficient working environment. The role includes facilities support, contractor coordination, mailroom services, meeting room setup, stock management, and general building maintenance.

Responsibilities cover M&E inspections, reactive maintenance, office moves, stationery and mail handling, porterage, and supervising contractors.

Qualifications

• Experience in facilities, maintenance, or building support.
• Strong organisational and customer service skills.
• Knowledge of health and safety practices.
• Proficiency with Microsoft Office and CAFM/FM systems.
• Experience in corporate environments.

Responsibilities

• Carry out daily inspections of M&E systems, plant rooms, and building fabric, reporting any issues promptly.
• Support reactive maintenance requests and Planned Preventative Maintenance (PPM) activities.
• Set up meeting rooms and support office moves, relocations, and workspace reconfigurations.
• Manage stationery supplies, key control, and general office support requirements.
• Receive, sort, and distribute mail, parcels, courier deliveries, and bulky items across the site.
• Perform porterage duties, including moving furniture, equipment, and other items as required.
• Supervise third-party contractors on site and inspect completed works.
• Maintain visitor and contractor logs and ensure compliance with site procedures.
• Monitor cleaning standards and support waste, energy, and sustainability initiatives.
• Conduct regular health & safety checks and ensure compliance with fire and safety regulations.
• Respond appropriately to emergencies including fire, flood, security incidents, or accidents.
• Liaise with clients, stakeholders, contractors, and colleagues to ensure high service standards.
• Undertake additional duties as requested by the Facilities Manager or Facilities Coordinator.

Skills

Organisational skills

Customer service

Health & safety practices

Independent work

MS Office proficiency

Education

First Aid training

Fire Warden training

Manual Handling training

Tools

CAFM/FM systems (QFM)

Job description

The Facilities Assistant is responsible for supporting the day-to-day operation of the site, ensuring a safe, clean, and efficient working environment. The role includes facilities support, contractor coordination, mailroom services, meeting room setup, stock management, health & safety compliance, and general building maintenance.

Key Responsibilities

• Carry out daily inspections of M&E systems, plant rooms, and building fabric, reporting any issues promptly.
• Support reactive maintenance requests and Planned Preventative Maintenance (PPM) activities.
• Set up meeting rooms and support office moves, relocations, and workspace reconfigurations.
• Manage stationery supplies, key control, and general office support requirements.
• Receive, sort, and distribute mail, parcels, courier deliveries, and bulky items across the site.
• Perform porterage duties, including moving furniture, equipment, and other items as required.
• Supervise third-party contractors on site and inspect completed works.
• Maintain visitor and contractor logs and ensure compliance with site procedures.
• Monitor cleaning standards and support waste, energy, and sustainability initiatives.
• Conduct regular health & safety checks and ensure compliance with fire and safety regulations.
• Respond appropriately to emergencies including fire, flood, security incidents, or accidents.
• Liaise with clients, stakeholders, contractors, and colleagues to ensure high service standards.
• Undertake additional duties as requested by the Facilities Manager or Facilities Coordinator.

Qualifications

• Previous experience in a facilities, maintenance, or building support role.
• Strong organisational and customer service skills.
• Good knowledge of health & safety practices.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office applications.
• Experience using CAFM/FM systems (e.g., QFM).
• Manual Handling, First Aid, or Fire Warden training.
• Experience working in a corporate or commercial environment.

Personal Attributes

• Proactive and dependable.
• Strong attention to detail.
• Flexible and adaptable.
• Professional and customer-focused.
• Positive team player with a can-do attitude.

Additional Information

About Aramark

Aramark Ireland is a leader in food, facilities, and workplace services, supporting clients across healthcare, education, business, and the public sector. With over 40 years in Ireland and more than 8,000 colleagues across Ireland and Northern Ireland, we are committed to service excellence, innovation, sustainability, and creating meaningful experiences for our clients, colleagues, and communities.

Aramark is committed to creating a diverse and inclusive workplace and welcomes applications from all candidates.