Facilities Assistant — Safe, Efficient Office Operations

Aramark; Limerick; On-site; EUR 26,000 - 38,000; Full time

Job summary

Aramark Ireland is seeking a Facilities Assistant to support the day-to-day operation of the site, ensuring a safe, clean and efficient working environment. The role includes facilities support, contractor coordination, mailroom services, meeting room setup, stock management, and general building maintenance.

Responsibilities cover M&E inspections, reactive maintenance, office moves, stationery and mail handling, porterage, and supervising contractors.

Qualifications

• Experience in facilities, maintenance, or building support.
• Strong organisational and customer service skills.
• Knowledge of health and safety practices.
• Proficiency with Microsoft Office and CAFM/FM systems.
• Experience in corporate environments.

Responsibilities

• Carry out daily inspections of M&E systems, plant rooms, and building fabric, reporting any issues promptly.
• Support reactive maintenance requests and Planned Preventative Maintenance (PPM) activities.
• Set up meeting rooms and support office moves, relocations, and workspace reconfigurations.
• Manage stationery supplies, key control, and general office support requirements.
• Receive, sort, and distribute mail, parcels, courier deliveries, and bulky items across the site.
• Perform porterage duties, including moving furniture, equipment, and other items as required.
• Supervise third-party contractors on site and inspect completed works.
• Maintain visitor and contractor logs and ensure compliance with site procedures.
• Monitor cleaning standards and support waste, energy, and sustainability initiatives.
• Conduct regular health & safety checks and ensure compliance with fire and safety regulations.
• Respond appropriately to emergencies including fire, flood, security incidents, or accidents.
• Liaise with clients, stakeholders, contractors, and colleagues to ensure high service standards.
• Undertake additional duties as requested by the Facilities Manager or Facilities Coordinator.

Skills

Organisational skills

Customer service

Health & safety practices

Independent work

MS Office proficiency

Education

First Aid training

Fire Warden training

Manual Handling training

Tools

CAFM/FM systems (QFM)

Job description

Aramark Ireland is seeking a Facilities Assistant to support the day-to-day operation of the site, ensuring a safe, clean and efficient working environment. The role includes facilities support, contractor coordination, mailroom services, meeting room setup, stock management, and general building maintenance.

Responsibilities cover M&E inspections, reactive maintenance, office moves, stationery and mail handling, porterage, and supervising contractors.