Facilities Admin

Prochem Engineering; Kilkenny; On-site; EUR 28,000 - 42,000; Full time

Job summary

Prochem Engineering in County Kilkenny is seeking a Facilities Administrator to support the client’s Facilities team within the medical device industry, ensuring smooth, safe and compliant day-to-day site operations.

Duties include meetings, reporting and SAP/PO administration, contractor management, and coordinating cleaning, security, landscaping, waste management and catering. You will assist with budgeting, procurement and maintaining accurate facilities documentation.

Qualifications

• Experience in facilities, administration or a coordination role.
• Strong organisational and communication skills.
• Attention to detail and ability to manage multiple priorities.
• Good IT skills; SAP experience is advantageous.
• Confident liaising with contractors, suppliers and internal stakeholders.
• Proactive, practical approach with focus on safety and compliance.

Responsibilities

• Provide day-to-day admin support to Facilities team, including meetings, reporting and SAP/PO administration.
• Manage the contractor management system, including contractor credentials, vendor information, insurance, permits and RAMS compliance.
• Support the Facilities Supervisor in managing the Integrated Facilities Management service provider.
• Coordinate facilities services including cleaning, security, landscaping, waste management and catering.
• Assist with budgeting, procurement, contractor liaison and maintaining accurate facilities documentation.
• Coordinate administration for Facilities and business improvement projects.
• Ensure facilities activities are delivered safely, efficiently and in compliance with company requirements.

Skills

Facilities administration

Coordination

Communication skills

Attention to detail

Safety awareness

Tools

SAP

Job description

• We are looking for a Facilities Administrator to provide efficient administrative support to our client’s Facilities team within the medical device industry based in County Kilkenny.
• The candidate will ensure smooth, safe and compliant day-to-day operation of the site.

Duties

• Provide day-to-day administrative support to the Facilities team, including meetings, reporting and SAP/PO administration.
• Manage the contractor management system, including contractor credentials, vendor information, insurance, permits and RAMS compliance.
• Support the Facilities Supervisor in managing the Integrated Facilities Management service provider.
• Coordinate facilities services including cleaning, security, landscaping, waste management and catering.
• Assist with budgeting, procurement, contractor liaison and maintaining accurate facilities documentation.
• Coordinate administration for Facilities and business improvement projects.
• Ensure facilities activities are delivered safely, efficiently and in compliance with company requirements.

Qualifications and Experience

• Previous experience in facilities, administration or a similar coordination role is advantageous.
• Strong organisational and communication skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Good IT skills, with experience of SAP or similar systems is an advantage.
• Confident liaising with contractors, suppliers and internal stakeholders.
• A proactive, practical approach with a strong focus on safety and compliance.