Executive Office & Operations Coordinator (12-Month Contract)

GKR Search and Selection; Dublin; On-site; EUR 28,000 - 36,000; Full time

Job summary

GKR Search and Selection in Dublin is seeking an experienced Office Administrator to join a busy aircraft leasing firm on a 12-month fixed-term contract. You will support senior stakeholders and help ensure smooth day-to-day operations of a professional corporate office.

This role offers exposure to multiple business functions, ownership of office operations, travel coordination, facilities management, and documentation support.

Qualifications

• Previous experience in an office management, executive assistant or senior administration role within a multinational or professional services environment.
• Excellent organisational and communication skills, with the ability to manage multiple priorities and deadlines.
• Confident supporting senior executives while maintaining a high level of professionalism and discretion.
• Strong Microsoft Office skills with a proactive, flexible and detail-oriented approach.

Responsibilities

• Coordinate executive diaries, travel arrangements and business schedules.
• Manage office facilities, suppliers and workplace administration to support daily operations.
• Process expenses, assist with bank reconciliation activities and provide general administrative support.
• Coordinate meetings, events and office projects, including support with office relocation initiatives where required.
• Assist with documentation, including execution of legal documents, visa applications and related administrative processes.

Skills

Executive support

Office management

Communication

Discretion

Tools

Microsoft Office

Job description

GKR Search and Selection in Dublin is seeking an experienced Office Administrator to join a busy aircraft leasing firm on a 12-month fixed-term contract. You will support senior stakeholders and help ensure smooth day-to-day operations of a professional corporate office.

This role offers exposure to multiple business functions, ownership of office operations, travel coordination, facilities management, and documentation support.