Executive & Board Assistant

Origina; Dublin; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid, flexible working model

Health Insurance & Vision/Dental

Life Insurance & Income Protection

Annual leave 23 days + 2 company days

Wellness benefit €200/year

Volunteer Day & Diversity Committees

Job summary

Origina is seeking an experienced Executive Assistant to support the General Counsel, Chief Operations and Risk Officer in a broad, high-trust environment. You will drive diary management, meeting coordination, and key administrative processes across legal, operations, risk and governance functions.

The role requires discretion, strong organisational skills, and the ability to manage confidential information while coordinating with senior stakeholders and board-related materials.

Qualifications

• Experience providing senior executive, PA or administrative support in a fast-paced environment.
• Ability to manage complex priorities and confidential information with discretion.
• Strong written and verbal communication skills with attention to detail.

Responsibilities

• Provide proactive day-to-day support to the General Counsel, Chief Operations and Risk Officer.
• Coordinate diary management, meeting scheduling, and agenda preparation.
• Manage papers, travel arrangements and expense support; prioritise competing commitments.
• Administer trackers, shared mailboxes, files and records; maintain templates and workflows.
• Process invoices and purchase orders; liaise with Finance and suppliers; track spend.
• Coordinate board/ governance materials; support board calendars and meetings; ensure confidentiality.

Skills

Diary management

Meeting coordination

Stakeholder management

Document handling

Finance administration

Tools

Microsoft Office

Teams

SharePoint

Workflow tools

Job description

Origina is a rapidly growing global challenger technology company on a mission to stop unnecessary technology change by helping enterprises to extend, protect and enhance their software assets. We believe organisations should be free to run their systems for as long as they choose - without being pushed into costly, unwanted upgrades that don’t align with their strategy, so we step in to provide an alternative from the original vendor.

We’re scaling fast, with a clear path to €0.5 billion in the next five years, and expanding our presence across Europe, the US, and Australia. As a leading force in independent enterprise software support, we help the world’s largest organisations take back control of their technology roadmap and unlock genuine commercial freedom.

If you’re energised by growth, excited by change, and motivated to help customers challenge long-standing industry norms, this is the team to join. At Origina, you’ll be part of a bold, fast-moving global business where your impact will be felt immediately.

Role Purpose

This is a broad, high-trust assistant role supporting the General Counsel, Chief Operations and Risk Officer across legal, operations, risk, governance and board-related activity. The role is not a traditional diary-only assistant position. It requires someone who can bring structure, pace and follow-through to a complex senior executive office, taking ownership of administrative, coordination and operational activity so that priorities move forward efficiently and professionally.

The successful candidate will provide proactive PA, executive support and board assistant support, while also managing a wide range of administrative processes including diary management, meeting coordination, invoicing, purchase orders, document administration, workflow and task management, action tracking and general team operations. The role will suit someone highly organised, discreet, commercially aware and comfortable working across senior stakeholders, board materials, confidential information and fast-moving priorities.

Key Responsibilities

Executive Support & Diary Management

Provide proactive day-to-day support to the General Counsel, Chief Operations and Risk Officer, including complex diary management, meeting scheduling, preparation of agendas, coordination of papers, travel arrangements, expense support and prioritisation of competing commitments.

Administrative Operations & Process Management

Own and coordinate core administrative processes for the legal, operations and risk functions, including maintaining trackers, managing shared mailboxes and distribution lists, organising files and records, updating templates, following up on actions and ensuring routine administration is completed accurately and on time.

Finance Administration, Invoicing & Purchase Orders

Support financial administration for the relevant functions, including processing invoices, raising and tracking purchase orders, liaising with Finance and vendors, monitoring approvals, following up on outstanding items and maintaining clear records of spend, renewals, subscriptions and supplier activity.

Meetings, Actions & Stakeholder Coordination

Coordinate internal and external meetings, prepare agendas and pre-read materials, take notes where required, track actions and decisions, and follow up with stakeholders to ensure responsibilities, deadlines and next steps are clear and progressed.

Board, Committee & Governance Support

Provide board and committee administrative support, working closely with the Company Secretary to assist with board and committee calendars, board pack preparation and circulation, version control, meeting logistics, approvals and signatures, governance trackers and the orderly handling of confidential board-related materials.

Systems, Workflows & Team Administration

Support effective use of key systems and tools, including managing and triaging workflow requests, updating task boards, maintaining document repositories, supporting process administration and helping the functions operate with clear, reliable information and administrative discipline.

Confidential Documents & Communication Support

Support the preparation, formatting, review and circulation of confidential documents, correspondence, reports, presentations and internal communications, ensuring materials are accurate, well presented, appropriately filed and handled with discretion.

About You

You will bring strong experience in a PA, executive assistant, team coordinator, board support or senior administrative role, ideally supporting a senior leader or leadership team in a complex, fast-paced environment. You will be highly organised, discreet and proactive, with the confidence to manage competing priorities, work with senior stakeholders and take ownership of administrative activity without needing constant direction.

You will also have:

• Experience providing senior executive, PA or administrative support, including complex diary management, meeting coordination and action tracking
• Strong administrative discipline, with the ability to maintain trackers, organise documents, manage follow-ups and keep processes moving
• Experience with invoicing, purchase orders, supplier administration, expenses or other finance-related administrative processes
• Excellent written and verbal communication skills, with strong attention to detail and the ability to produce clear, professional and accurate materials
• Confidence working with senior stakeholders, board materials and confidential information, with sound judgement and discretion
• Strong systems capability, including comfort using Microsoft Office, Teams, SharePoint and workflow, ticketing or task management tools
• A practical, solutions-focused mindset with strong ownership, follow-through and the ability to operate calmly at pace

Preferred Attributes

• A proactive style, with the confidence to anticipate needs, spot gaps and bring order to busy workflows.
• High levels of discretion, judgement and professionalism when handling sensitive commercial, legal, risk and board information.
• Strong organisational resilience for a role that is broad, varied and highly visible.
• A collaborative style and the credibility to work effectively across legal, operations, risk, finance, people, IT and senior leadership
• A strong eye for quality, clarity, confidentiality and consistency in documents, processes and communications.

What We Offer

• Competitive compensation that rewards achievement
• Hybrid, flexible working model
• Family Health, Dental & Vision Insurance from day 1
• Life insurance & Income Protection
• 23 days Annual Leave plus 2 company days with additional days earned based on your tenure
• Generous Maternity & Paternity leave policies
• €200 annual wellness benefits
• Flexibility of working remotely from anywhere for up to 4 weeks per year
• A dedicated Volunteer Day to give back to your community and support meaningful causes
• Employee Assistance Programme
• An inclusive environment with regular events organised by Engagement, and Diversity Committees

Origina is an equal opportunity employer. We're proud of our ongoing efforts to foster inclusion in the workplace. Individuals seeking employment are considered without regard to race, colour, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status, or any other characteristic protected by applicable law.

By submitting your application, you agree that Origina may collect your personal data for recruiting and related purposes. Origina's Candidate Privacy Notice explains what personal information we may process, where we may process it, the purposes for processing, and your rights.