Executive Assistant to the Chief Executive Officer (CEO)

ESB; Dublin; Hybrid; EUR 42,000 - 49,000; Full time

Benefits offered by this job

Generous Pension

Staff well-being programmes

Parental leave entitlements

Diversity, equity and inclusion

Great team environment

Job summary

The Executive Assistant to ESB's CEO will manage the CEO’s diary, coordinate meetings, and act as a primary point of contact with internal and external stakeholders, ensuring alignment with strategic objectives.

Based in ESB Head Office, Dublin 2, this hybrid role requires discretion, proactive scheduling, and collaboration with the Executive Committee. Some travel and out-of-hours work may be required.

Qualifications

• Demonstrated experience supporting senior leaders in a complex, professional environment.
• Exceptional organisational and planning skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication, with adaptable style for different audiences.
• Ability to handle highly confidential information with discretion and integrity.

Responsibilities

• Proactively manage the CEO's diary, priorities and commitments with strategic alignment.
• Act as a key contact for the CEO, building relationships with stakeholders with professionalism.
• Coordinate executive meetings, governance engagements and corporate activities.
• Prepare correspondence, briefing materials, presentations and reports on deadlines.
• Anticipate scheduling, logistical challenges and manage competing priorities.
• Triage requests for CEO time and manage information flow.
• Collaborate with Executive Committee support teams to ensure coordination and knowledge sharing.

Job description

Position Description

The Executive Assistant (EA) to the Chief Executive Officer (CEO) is a highly trusted and confidential role that provides executive support to the CEO of ESB. The successful candidate will support the CEO's effectiveness through proactive executive support, stakeholder engagement, dynamic coordination and the seamless management of a complex and demanding schedule.

Position Description

The Executive Assistant (EA) to the Chief Executive Officer (CEO) is a highly trusted and confidential role that provides executive support to the CEO of ESB. The successful candidate will support the CEO's effectiveness through proactive executive support, stakeholder engagement, dynamic coordination and the seamless management of a complex and demanding schedule.

The successful candidate will work closely with senior leaders, colleagues and external stakeholders, ensuring the CEO's office operates efficiently, professionally and to the highest standards of confidentiality and service. The successful candidate will manage the CEO's time, triage and prioritise requests proactively, to ensure an efficient and quality performance.

We are seeking an individual who embodies ESB's behaviours of being Proactive, Collaborative, Respectful and Supportive, Accountable and Ethical, and Growing and Adaptive in everything they do.

Some travel and out-of-hours work may be required to support the effective performance of the role although this is not a routine part of the role.

Key Responsibilities

• Proactively manage the CEO's diary, priorities and commitments, ensuring optimal use of time and alignment with strategic business objectives
• Act as a key point of contact on behalf of the CEO, building and maintaining effective relationships with internal and external stakeholders while exercising sound judgement and professionalism
• Coordinate executive meetings, leadership events, Board and governance engagements, and other corporate activities, ensuring seamless planning and execution
• Prepare high-quality correspondence, briefing materials, presentations and reports, ensuring accuracy, attention to detail and adherence to deadlines.
• Anticipate and resolve scheduling, logistical and operational challenges, proactively managing competing priorities in a fast-paced environment
• Triage requests for CEO time, managing the flow of information and calendar
• Manage confidential information relating to commercial, legal, governance, financial and people matters with the highest levels of discretion, integrity and professionalism
• Collaborate closely with Executive Committee support teams and colleagues across ESB to ensure effective coordination, knowledge sharing and support for organisational priorities

Essential

Experience and Qualifications

• Demonstrated experience supporting senior leaders in a complex, professional environment
• Exceptional organisational and planning skills, with the ability to manage multiple priorities and deliver to tight deadlines
• Excellent written and verbal communication skills, with the ability to adapt communication style to different audiences
• Proven ability to build trusted relationships and work effectively with a broad range of internal and external stakeholders
• Excellent judgement, discretion and integrity when handling highly sensitive and confidential information
• Strong proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel and PowerPoint, together with an aptitude for learning and using new technologies and systems
• Ability to work independently, take initiative and anticipate needs in a dynamic and fast-paced environment
• Willingness to be available outside of normal working hours and work to tight deadlines

Desirable

• Previous Executive Assistant or Personal Assistant experience supporting executives, Board members or senior leadership teams.
• Experience using enterprise systems such as SAP, SharePoint and SuccessFactors

Location

This position will be based in ESB Head Office, 27 Fitzwilliam, Dublin 2.

Smart Working at ESB is designed to make ‘in-person’ time together as purposeful as possible while also enabling the effective use of digital tools and hybrid arrangements to preserve our commitment to flexibility. The successful candidate may work flexibly within the jurisdiction where they have been employed, with attendance at the workplace for in-person collaboration at least two days per week. All Smart Working arrangements are subject to regular review based on the operational requirements of the role, the team, and the business.

Reporting To

This role reports to the Senior Manager Company Secretary.

Why Work with Us?

• Opportunity to lead Ireland’s transition to net zero carbon future
• Career development through mentoring and training
• Corporate Social Responsibility Opportunities
• Sports and Social Clubs
• Networking opportunities
• Credit Union
• Generous Pension
• Access to staff well‑being programmes
• Generous parental leave entitlements
• Strong values‑based and inclusive culture
• Strong commitment to diversity, equity and inclusion
• Great team environment working to our Core Values: Courageous, Caring, Driven and Trusted

Salary

€41,500 - €48,800 per annum, depending on experience.

Closing Date

16th Oct 2026

Interview

Candidates who are shortlisted for interview will complete a Behavioural Interview based on each of the following Behaviours, which underpin how we work at ESB and are critical to delivering our strategy:

• Accountable and Ethical
• Collaborative
• Growing and Adaptive
• Proactive
• Respectful and Supportive

More information available on Our People Promise

Notes

Your application will be held in reserve for 6 months should you be suitable for the role.

The successful candidate will be required to evidence their right to work in the Republic of Ireland prior to commencement of employment.