Executive Assistant to CEO | Hybrid Dublin, Growth-Ready

The Smooth Company; Dublin; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid working four days a week in our

Generous Smooth Company product allot

Employee discounts

Team events and company celebrations

Career progression opportunities

Exposure to international retail

Job summary

The Smooth Company in Ireland is seeking an exceptional Executive Assistant to work closely with our Founder & CEO and support the next stage of growth.

Based in Dublin, this role keeps the CEO's calendar, coordinates travel, meetings and daily operations, and acts as a trusted interface with internal teams and external partners. If you are highly organised, proactive and discreet, this is your chance to shape the core of a fast-growing beauty brand.

Qualifications

• Experience as an Executive Assistant or similar high-trust role.
• Excellent organisation and time-management skills.
• Strong written and verbal communication.
• Confident dealing with senior stakeholders.
• Attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion with confidential information.
• Proactive, solutions-focused mindset.
• Comfort using technology and systems to improve efficiency.

Responsibilities

• Act as a trusted point of contact between the CEO, team and external partners.
• Prioritise incoming opportunities and requests.
• Prepare presentations, documents, research and meeting materials.
• Manage expenses, approvals and day-to-day administration.
• Keep office running smoothly, arrange supplies, visits and events.
• Handle confidential and sensitive information with discretion.
• Own ad hoc tasks and projects to free up the CEO's time.
• Provide occasional personal scheduling support.
• Spot problems and deadlines before they arise.
• Coordinate travel and events for international meetings.
• Own and manage the CEO's diary, meetings and appointments.
• Prioritise meeting requests and protect time.
• Coordinate internal and external meetings across partners and teams.
• Ensure preparation with relevant info and context.
• Build structure into busy weeks and maintain priorities.

Skills

Executive support

Organisation

Time management

Communication

Stakeholder mgmt

Discretion

Proactive mindset

Tech proficiency

Calm under pressure

Job description

The Smooth Company in Ireland is seeking an exceptional Executive Assistant to work closely with our Founder & CEO and support the next stage of growth.

Based in Dublin, this role keeps the CEO's calendar, coordinates travel, meetings and daily operations, and acts as a trusted interface with internal teams and external partners. If you are highly organised, proactive and discreet, this is your chance to shape the core of a fast-growing beauty brand.