Executive Assistant

The Doyle Collection; Dublin; On-site; EUR 55,000 - 70,000; Full time

Benefits offered by this job

Holiday entitlement

Training programmes

Free meals on duty

Discounted hotel rooms

50% off dining

Cycle to Work

Pension scheme

Good transport links

Job summary

The Doyle Collection seeks a highly organised Executive Assistant to support the Chief Commercial Officer and two senior Marketing Managers. This pivotal role requires managing complex calendars, preparing board-ready materials, and coordinating across our luxury hotel portfolio.

The successful candidate will excel in stakeholder management, travel arrangements, and high-quality administrative execution to enable the Commercial leadership team’s effectiveness.

Qualifications

• Experience in an Executive Assistant or senior administrative role supporting executives.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proactive, solutions-focused approach with excellent communication.

Responsibilities

• Provide comprehensive Executive Assistant support to the CCO and two Senior Marketing Managers, including diary management and inbox prioritisation.
• Coordinate complex calendars across time zones and stakeholders.
• Prepare agendas, board packs, presentations, and documentation for senior-level meetings.
• Act as a key point of contact, managing communications for the CCO with timely responses and follow-ups.
• Support the preparation of board-level and leadership reports with clear, insightful data.
• Coordinate cross-property communication for alignment across Doyle Collection hotels.
• Track actions and deadlines across Sales, Marketing and Revenue teams.

Skills

Executive support

Diary management

Stakeholder management

Attention to detail

Time-zone coordination

Tools

Microsoft Excel

PowerPoint

Email management tools

Job description

The Doyle Collection is seeking a highly organised and proactive Executive Assistant to provide dedicated support to our Chief Commercial Officer (CCO), alongside two senior leaders within the Marketing function. This is a pivotal role at the heart of the Commercial team, requiring a confident, detail-oriented individual who can seamlessly manage senior stakeholder support, coordinate complex schedules, and ensure the smooth running of key commercial activities across our luxury hotel portfolio. The successful candidate will play a critical role in enabling the effectiveness of the Commercial leadership team through first-class administrative support, organisation, and communication.

Key Responsibilities

• Provide comprehensive Executive Assistant support to the CCO and two Senior Marketing Managers, including diary management, inbox management, and prioritisation of key activities
• Manage and co-ordinate complex calendars, scheduling meetings across multiple time zones and stakeholders
• Prepare agendas, board packs, presentations, and documentation for senior-level meetings, ensuring accuracy and high presentation standards
• Act as a key point of contact, managing communications on behalf of the CCO and ensuring timely responses and follow-ups
• Support the preparation of board-level, leadership, and commercial reports, ensuring data is accurate, clear, and insightful
• Co-ordinate cross-property communication to ensure alignment across all Doyle Collection hotels
• Track actions, projects, and deadlines across Sales, Marketing, and Revenue teams, ensuring accountability and timely delivery
• Organise and support internal and external meetings, events, conferences, and workshops
• Arrange travel, accommodation, and itineraries for the CCO and marketing leaders, including expense management
• Maintain and manage commercial documentation, contracts, and internal systems in line with company policies
• Liaise with internal departments and external partners to support collaboration and project delivery
• Provide support on presentations, partnership proposals, and marketing materials where required

Skills & Qualifications

• Previous experience in an Executive Assistant or senior administrative role, ideally supporting executive-level stakeholders
• Exceptional organisational skills with the ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail with a proactive, solutions-focused approach
• Experience in Microsoft Office, particularly Excel and PowerPoint

The benefits of working with The Doyle Collection:

• 29 holiday days, including public holidays; increasing to 34 with our Length of Service programme
• Training programmes dedicated to your personal and professional development
• Free meals on duty with all day tea and coffee for the caffeine lovers
• Discounted hotel rooms in the UK, Ireland and USA for you, your family and friends
• 50% off food when dining with The Doyle Collection
• Give back to your chosen charity or community project with our #StepForward programme
• Reward and recognition programmes (earn bonuses, restaurant meals, overnight stays and extra days off!)
• Save money with our Cycle to Work scheme
• Plan for your future with our pension scheme options
• Great location with easy access to public transport
• Staff summer parties, Christmas parties and team get togethers
• Plus more ..

The Doyle Collection

The Doyle Collection is a carefully curated collection of eight Irish family-owned luxury and urban hotels located centrally in London, Dublin, Washington DC, Cork and Bristol. What binds our hotels together is the Doyle service ethos - a real warmth and thoughtfulness.

We are proud to say that The Doyle Collection has maintained it's listing as one of the 'Best Large Workplaces' with Great Places to Work since 2017. This accolade means that our people are part of a culture of continuous improvement, working for leaders who are committed to the working environment.