EMEA Project Coordinator - DCS Whitespace - Dublin

CBRE Global Workplace Solutions (GWS); Dublin; Hybrid; EUR 55,000 - 75,000; Full time

Job summary

CBRE Global Workplace Solutions (GWS) in Dublin, Ireland, seeks an EMEA Project Coordinator for DCS Whitespace to support Small Minor Works teams with compliance, programme control, reporting and EHS. Hybrid role, typically 1–2 days on-site, with strong focus on Excel and Power BI.

You will manage project delivery milestones, prepare financial reports, raise invoices, and liaise with Finance and client teams.

Qualifications

• Degree standard education or equivalent.
• Experience with MS Excel and Power BI.
• Ability to prepare concise reports and lead discussions.
• Analytical and quantitative skills.

Responsibilities

• Review project delivery programmes and ensure milestones are managed.
• Review SOPs and docs affecting SMW delivery for compliance.
• Raise and manage documentation to enable project delivery and approvals.
• Review EHS legislation and ensure compliance.
• Prepare reports from process systems for financial reporting.
• Prepare presentations to explain initiatives to clients.
• Attend meetings with PMs and clients to drive process and reporting.
• Prepare and manage critical communications from SMW teams to clients and engineering teams.
• Be the go-to person for ad-hoc queries.
• Develop relationships with Finance for debt and PO management.
• Maintain structured documentation for business cycle compliance.

Skills

Problem solving

Report writing

PowerPoint presenting

Spreadsheet proficiency

Analytical skills

Customer service

MS Office

Education

Degree standard education or equivalent

Tools

Power BI

Microsoft Excel

MS Office

Job description

Job Title: EMEA Project Coordinator - DCS Whitespace Business Sector: Data Centre Solutions, Critical Environment Location: Dublin, Barcelona, Madrid and Lisbon

COMPANY PROFILE

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally, we employ over 70,000 employees and operate in 48 countries.

The purpose of the role is:

• CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Project Coordinator to join our team. The successful candidate will be fully responsible for providing full technical process support to the Small Minor Works teams, specifically in Compliance, Programme Control, Reporting and EHS.
• Hybrid working role with the expectation to attend site / head office as required but typically a minimum of 1 to 2 days per week.
• Successful candidate to be familiar with all MS office applications especially Excel and Power Bi.
• Must be commercially orientated with an in depth understanding of invoicing, UBR, UER, AR, recoveries with ability to run P&L reports / commercial deep dives.
• Must be capable of attending / chairing client meetings, submitting monthly applications, submitting invoices to clients, raising PO's, receipting / recognising revenue.
• Ensuring internal compliance procedures are followed.

Key Tasks:

• Review all project delivery programmes and ensure all milestones are managed
• Review all Standard Operating Processes and other relevant documentation affecting SMW delivery and ensure compliance
• Raise and manage all documentation required to enable project delivery and support progress through approval system
• Review all relevant EHS legislation
• Prepare reports from various process systems to support the business cycle of progress and financial reporting
• Prepare presentations to explain initiatives to clients and other continuous improvements
• Attend all formal meetings with PMs and Client to drive the process and business cycle reporting
• Prepare and manage critical communications from SMW teams to clients and Engineering teams
• Be the 'go to person' for all ad-hoc queries
• Develop relationships with Finance team and understand the requirements for Debt and Purchase Order management
• Provide a systemic approach to maintaining the compliance of the SMW teams, ensuring that a structured format for all aspects of the business cycle is set up and maintained

Education

Degree standard education or equivalent

Skills

• Problem solving skills
• Ability to prepare concise reports, prepare quality PowerPoint presentations and effectively lead discussions
• Able to work with and manipulate spreadsheets / formulas
• Analytical and quantitative skills
• Customer Service skills
• PC Literate - Microsoft Office Suite

Knowledge

• Understanding of operational impact related to actions/decisions
• Familiarity working in a fast-paced organisation

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.