Education & Research Programs Administrator

Marymount-University-Hospital-; Ireland; On-site; EUR 32,000 - 43,000; Full time

Job summary

Marymount University Hospital & Hospice is seeking a Programmes Administrator to coordinate the Education and Research centre activities. You will support academic staff and students, manage stakeholders and assist with project coordination to ensure key program outcomes are delivered.

You will collaborate with the Academic Director, Education and Research Manager, lecturers and clinical tutors, building positive relationships and providing administrative support for meetings, reporting and

Qualifications

• Have a relevant qualification at NFQ Level 7 or above in an appropriate area.
• Substantial administrative experience (4+ years) working in a fast-paced environment with multiple competing priorities.
• Detail orientated and prior experience of good database management and excellent record keeping.
• Exemplary organisational skills and a proven record of flexibility and the ability to work in a diverse and challenging environment with a varied workload.
• Excellent verbal and written communication, presentation, interpersonal and relationship building skills.
• Experience of drafting of documents, report writing and demonstrated attention to detail.
• Experience in servicing meetings and committee structures, including preparation of meeting papers, scheduling, co-ordination of action points and decisions and minute taking.
• Proven ability to work on own initiative as well as proactive, positive, and collegial approach to working as part of a team.
• Excellent IT skills and competence in full range of Microsoft Office applications, specifically Excel.
• Experience of working within identified policies and procedures
• Experience of working in the third level Education sector or comparable environment is desirable but not required

Responsibilities

• Be able to provide full administrative support to the education and research team.
• Be able to demonstrate flexibility and openness to change.
• Be able to coordinate and support multiple projects and initiatives relating to the education and research programme (as required).
• Provide administrative and other related support to the education and research steering committee and programme structures.
• Develop documentation and progress specific follow-up actions arising from the activities of the various groups working on aspects of learning innovation projects and stakeholder engagement.
• Implement, monitor and report a regular status update on progress and operational matters as required.
• Assist with preparing regular progress reports.
• Be able to prepare and draft programme promotional materials and ensure programme information on website internal comms is kept up to date.
• Be able to provide administrative support for programme level meetings including for planning meetings with programme directors, lecturers, clinical tutors and others. This includes the preparation and circulation of agendas, minute taking and following up on action items and booking rooms and catering if required.
• Be able to work flexibly as part of the education and research team in Marymount University Hospital & Hospice and to undertake other administrative duties as assigned and as requested to include those that contribute to the operations and strategic priorities of the organisation.

Job description

Marymount University Hospital & Hospice is seeking a Programmes Administrator to coordinate the Education and Research centre activities. You will support academic staff and students, manage stakeholders and assist with project coordination to ensure key program outcomes are delivered.

You will collaborate with the Academic Director, Education and Research Manager, lecturers and clinical tutors, building positive relationships and providing administrative support for meetings, reporting and