Document Controller – Project Management Office (PMO)

Tetra Tech Europe; Galway; On-site; EUR 42,000 - 65,000; Full time

Job summary

Tetra Tech Ireland is seeking a meticulous Document Controller to join the Project Management Office (PMO). You will manage project documentation across the lifecycle, ensuring accurate, securely stored information in line with IMS and project procedures.

Working with Project Managers, admins and external stakeholders, you will implement and maintain CDEs and EDMS, keep filing systems current, and support training while ensuring timely delivery of documentation for multiple engineering projects.

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Library Management, Records Management or related.
• At least three years’ experience in Document Control or Document Management.
• Experience within engineering design consultancy or contractor environments in the UK or Ireland.
• Experience managing documentation across multiple sectors or large multidisciplinary teams.

Responsibilities

• Manage project documentation through the full lifecycle from issue to archiving.
• Establish and maintain document control systems and CDEs for projects.
• Ensure information is recorded, version-controlled and accessible to stakeholders.
• Coordinate with Project Managers, clients, consultants and contractors.
• Support in-house Document Control training and project close-out activities.

Skills

Document control

Time management

Communication skills

Team collaboration

Attention to detail

Office software

Education

Bachelor’s degree

Tools

EDMS

CDE platforms

MS Excel

MS Outlook

BIM

Job description

Document Controller – Project Management Office (PMO)

Location: Dublin, Cork, Galway.

Join Us in Shaping the Future of Engineering Projects

Tetra Tech Ireland are seeking an organised and detail-oriented Document Controller to join our Project Management Office (PMO). This is an excellent opportunity for an experienced document management professional to support Project Managers and multidisciplinary teams in the successful delivery of major engineering projects across multiple business sectors.

You will play a key role in ensuring that project information is accurate, accessible, securely managed and maintained in accordance with company, project and Integrated Management System (IMS) requirements.

Purpose & Scope of the Role

The Document Controller will be responsible for managing project documentation throughout the project lifecycle, from initial issue and distribution through to archiving and project close-out.

Working closely with Project Managers, Project Administrators, project teams, clients, consultants and contractors, you will establish and maintain effective document control systems and Common Data Environments (CDEs). You will ensure that project information is properly recorded, version-controlled, distributed and retained in line with applicable procedures and standards.

The role will support multiple projects across different business sectors and will require a proactive, collaborative and highly organised approach to document management.

Core Capabilities

• Demonstrable knowledge of document management procedures, document control systems and version control and proven experience in controlling and managing project documentation across the full project lifecycle, including registration, review, issue, distribution, revision control and archiving.
• Experience working to accredited Integrated Management Systems and related standards, including quality, data security and risk management requirements.
• Proficient and demonstrated use in the setup and support of Electronic Data Management Systems (EDMS) and Common Data Environment (CDE) platforms, with the ability to establish, administer and maintain effective digital document management and filing systems.
• Maintain registers for correspondence, change orders, early warning notices, RFIs, reports, letters, transmission sheets, BIM information and other project records, while establishing and maintaining coordinated, consistent and up-to-date filing systems.
• Proven adoption of a structured and methodical approach to maintaining accurate records, identifying discrepancies, managing document versions and ensuring compliance with project and company procedures, and that project teams have access to the correct and most current information.
• Keep project personnel informed of document revisions, provide guidance on accessing current information, maintain confidentiality and data security when handling sensitive records, and support project close-out activities, including the appropriate archiving of contract and project documentation.
• Strong planning, prioritisation, time management, and coordination skills, with the ability to manage multiple projects, meet deadlines and remain accountable for the quality and timely delivery of work.
• Coordinating and monitoring administrative activities to facilitate the efficient flow of project information, reviewing documents for quality, accuracy, completeness and compliance with company and project-specific procedures, and scanning, uploading, printing, saving and distributing documentation.
• Consulting with internal stakeholders, Project Managers, clients, consultants, contractors and other third parties to maintain effective working relationships, assist with in-house Document Control training and document management initiatives, and undertake other duties as reasonably requested.
• Excellent written and spoken English with strong interpersonal skills to work effectively with multidisciplinary teams.
• Strong computer skills, including proficiency in MS Office, MS Excel and MS Outlook.

Essential

Qualifications & Experience

• Bachelor’s degree or equivalent qualification in Business Administration, Library Management, Records Management or a related discipline.
• At least three years’ experience in Document Control or Document Management, preferably on major engineering or construction projects.
• Experience working within an engineering design consultancy, contractor or similar project-based organisation in the UK or Ireland.
• Experience managing documentation across multiple business sectors or large multidisciplinary project teams.

Desirable

• Experience working with BIM-related project information and technical submittals.
• Previous experience delivering or supporting Project Controls or Document Management training.

Working Environment

This is a permanent position based in Dublin, Cork or Galway. The successful candidate will work as part of a collaborative Project Management Office, supporting Project Managers and multidisciplinary project teams across a range of engineering projects.

The role may involve interaction with office-based teams, project sites, clients, consultants and contractors. Working arrangements, including office attendance, project-site requirements and any potential hybrid or flexible working options, will be agreed in line with business and project needs.

What We Offer

Access accredited training, career development, coaching and mentoring, with clear progression pathways and opportunities to work on major infrastructure and engineering projects. You will join an inclusive, flexible workplace that values diverse perspectives and employee wellbeing.

Why join Tetra Tech?

Tetra Tech is a leading provider of consulting and engineering services working across the full project lifecycle worldwide. We have a wide range of expertise across our teams, providing a global support network with a personalised approach to client relationships to better understand where we can add value. We provide a collaborative environment that supports individual performance, innovation, and creativity.

We support public and private sector clients on local, national, and international projects to deliver sustainable and resilient solutions. Our operations in the UK, Ireland, and the Netherlands include more than 6,000 employees who are Leading with Science to solve our clients’ most complex problems.

In alignment with the Equality Act 2010, we will make reasonable adjustments to support candidates and employees requiring additional arrangements. This could include adaptations to work schedules, training approaches, or the physical workspace. Please inform us if you need any accommodations during the recruitment process or in your day-to-day role.

Recruitment Agencies

We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on this list and any submitted will be taken as a gift. Please refer to the careers page on our website if you require any further information.