Document Controller

Flynn; Dublin; On-site; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Pension

Life assurance

Healthcare

Travel allowance

Job summary

Flynn is seeking an experienced Document Controller to support the Site Project Team in Dublin. You will manage documentation according to Flynn’s Quality Management System, ensuring accuracy and accessibility.

Responsibilities include daily project office administration, document reviews, archiving, and arranging access. You will implement naming protocols per Flynn/Client standards and assist with audit readiness.

Qualifications

• Minimum 2 years' experience in document control.
• Experience with Procore/Asite/BIM360 is advantageous.
• Understanding ISO19650 naming conventions and revision statuses.
• Strong written English and communication abilities.

Responsibilities

• Carrying out daily project office administrative tasks in support of project management teams.
• Reviewing and updating technical documents, such as manuals and workflows.
• Generating periodic reports on project status and documentation.
• Managing the flow of documentation in the project office.
• Developing project file naming protocols per Flynn/Client standards and ISO19650.
• Archiving files and ensuring access to necessary documentation for team members.
• Audit preparation to verify regulatory and quality requirements are met.
• Maintaining sign-in registers and timesheets for the project office.
• Following project plans and programming; placing and raising purchase orders.
• Arranging third party access accounts for new and existing team members.
• Transmitting documents via SharePoint and managing change alerts & orders.
• Training new users in the client's internal document control system.

Skills

Document control

Communication skills

Organisational skills

Multitasking

Fluent in English

Tools

Procore

Asite

BIM360

SharePoint

MS Office

Job description

Flynn is a first-generation construction company with operations across Ireland, UK and Northern Europe. We specialize in Critical Environments such as Data Centres, Life Sciences, Aviation, High Value Manufacturing and Critical Logistics.

We are currently seeking an experienced and talented Document Controllers to join our high performing project team in Dublin. If you would like to join a company who wins high profile projects with blue chip clients and if you enjoy working in a stimulating environment, then Flynn is the company for you.

REPORTING TO: Design Manager

Purpose of Role

The Document Controller will play a key role in supporting the Site Project Team in ensuring that all documentation related to the project is managed according to construction best practice and in line with Flynn’s Quality Management System.

Role Responsibilities

• Carrying out daily project office administrative tasks, in support of the project management teams
• Reviewing and updating technical documents, such as manuals and workflows
• Generating periodic reports on project
• Managing the flow of documentation in the project office
• Development of project file naming protocols with project team, in line with Flynn/Client protocols and ISO19650
• Archiving files and ensuring all team members have access to the necessary documentation.
• Audit preparation and support to verify that regulatory and quality requirements have been met.
• Maintaining office sign-in registers and timesheets
• Following project plans and programming
• Placing orders and raising purchase orders
• Arranging third party access accounts for new and existing team members
• Transmitting documentation and submittals through the SharePoint system
• Managing Change Management Process - Preparing, Managing & Issuing Change Alerts & Orders.
• Training new users in the clients’ internal document control system

The Candidate

• At least 2 years’ experience in document control position
• Knowledge of Procore, Asite and BIM360 software is an advantage
• Experience with document management systems (Procore preferable/Collaboration systems such as BIM360/ACC is seen as an advantage)
• Construction experience preferable
• Understanding ISO19650 document control in relation to naming conventions, revision statuses and suitability codes.
• Ability to multitask
• Dependable, reliable and enthusiastic individual
• Ability to work as part of a team and also autonomously
• Good communication skills as this is essential with operations teams; High standard of written English
• Impeccable Organisational skills (for ensuring all tender docs are downloaded correctly)
• Proficient in MS Office applications (Excel, Words and PowerPoint) is essential
• Fluent in English

Competitive Package

Flynn offer a competitive remuneration package which may include basic salary, pension and life assurance, healthcare, and a travel allowance.

Flynn is an equal opportunity employer.

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