Document Controller

flynn Ireland; Dublin; On-site; EUR 38,000 - 60,000; Full time

Benefits offered by this job

Competitive remuneration package

Pension

Life assurance

Healthcare

Travel allowance

Job summary

Flynn is seeking an experienced Document Controller to join our Dublin-based project team. You will manage project documentation in line with Flynn’s Quality Management System and ISO19650 guidelines, supporting the Site Project Team.

Key duties include maintaining file structures in SharePoint, generating progress reports, and controlling revisions, access, and change alerts to ensure regulatory and client requirements are met.

Qualifications

• 2+ years in document control role.
• Experience with Procore/Asite/BIM360.
• Construction industry experience preferred.
• Knowledge of ISO19650 naming conventions & revision statuses.
• Strong multitasking and communication skills.
• Proficient in MS Office applications.
• Fluent in English.

Responsibilities

• Carry out daily project office administration to support the project team.
• Review and update technical documents and manuals.
• Generate periodic project reports and manage documentation flow.
• Maintain project file naming and access controls according to protocols.
• Archive files and prepare audit trails to satisfy quality requirements.
• Transmitting documentation via SharePoint and manage change alerts.

Skills

Procore

BIM360

Asite

MS Office

English fluency

Job description

Flynn is a first-generation construction company with operations across Ireland, UK and Northern Europe. We specialize in Critical Environments such as Data Centres, Life Sciences, Aviation, High Value Manufacturing and Critical Logistics.

We are currently seeking an experienced and talented Document Controllers to join our high performing project team in Dublin. If you would like to join a company who wins high profile projects with blue chip clients and if you enjoy working in a stimulating environment, then Flynn is the company for you.

REPORTING TO: Design Manager

Purpose of Role

The Document Controller will play a key role in supporting the Site Project Team in ensuring that all documentation related to the project is managed according to construction best practice and in line with Flynn’s Quality Management System.

Role Responsibilities

• Carrying out daily project office administrative tasks, in support of the project management teams
• Reviewing and updating technical documents, such as manuals and workflows
• Generating periodic reports on project
• Managing the flow of documentation in the project office
• Development of project file naming protocols with project team, in line with Flynn/Client protocols and ISO19650
• Archiving files and ensuring all team members have access to the necessary documentation.
• Audit preparation and support to verify that regulatory and quality requirements have been met.
• Maintaining office sign-in registers and timesheets
• Following project plans and programming
• Placing orders and raising purchase orders
• Arranging third party access accounts for new and existing team members
• Transmitting documentation and submittals through the SharePoint system
• Managing Change Management Process - Preparing, Managing & Issuing Change Alerts & Orders.
• Training new users in the clients’ internal document control system

The Candidate

• At least 2 years’ experience in document control position
• Knowledge of Procore, Asite and BIM360 software is an advantage
• Experience with document management systems (Procore preferable/Collaboration systems such as BIM360/ACC is seen as an advantage)
• Construction experience preferable
• Understanding ISO19650 document control in relation to naming conventions, revision statuses and suitability codes.
• Ability to multitask
• Dependable, reliable and enthusiastic individual
• Ability to work as part of a team and also autonomously
• Good communication skills as this is essential with operations teams; High standard of written English
• Impeccable Organisational skills (for ensuring all tender docs are downloaded correctly)
• Proficient in MS Office applications (Excel, Words and PowerPoint) is essential
• Fluent in English

Competitive Package

• Flynn offer a competitive remuneration package which may include basic salary, pension and life assurance, healthcare, and a travel allowance.

Flynn is an equal opportunity employer.

For further details on Flynn's Privacy Statement, please go to: https://www.flynnmc.com/privacy