Document Controller

Ramboll Group; Dublin; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

27 days annual leave

Matched pension contributions

Private medical cover

Life assurance

Flexible work environment

Job summary

Ramboll Group is seeking a skilled Document Controller to join the Admin Shared Service and support document control across UK projects. You will ensure standardized processes, manage document workflows, and provide training to project teams for efficient information management.

The role emphasizes collaboration in a fast-paced environment, with a focus on process improvement and timely document delivery while maintaining high standards of accuracy.

Qualifications

• Minimum 3 years experience in document control.

Responsibilities

• Act as main contact for designated projects.

Skills

Document control

Communication skills

Planning & organizing

MS Office

Attention to detail

Security clearance readiness

Tools

Asite

ProjectWise

Aconex

Viewpoint 4P

SharePoint

GliderBim

Dalux

Autodesk Construction Cloud/BIM 360

DefenceShare

CEMAR

InEight

Procore

Trimble

EcoDoc

Job description

Are you excited to apply your document control experience to a wide portfolio of projects that create sustainable change? Are you passionate about delivering a high level of service across multiple markets? Are you motivated by working in a collaborative and fast-paced environment?

If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Shared Service Department as our new Document Controller and work with us to close the gap to a sustainable future.

Your new role

As our new Document Controller, you will be working in a market leading support service that is fit for the future. We are a centralised team who work together to deliver administrative excellence and ensure our teams and colleagues across the business are able to excel for our clients. The Document Control Team work together to provide consistent and standardised processes, workflow management and continuous improvement

Your key responsibilities will be:

• Act as the main point of contact for one or more designated projects.
• Provide support and annual leave cover for a lead document controller on one or more projects.
• Project set up for document control and roll out.
• Build internal and external relationships effectively.
• QA checking documents to ensure they are compliant with project protocols and naming convention.
• Distribution of documents to CDEs via workflows and transmittals.
• Working flexibly with multiple project teams to ensure documents are issued to client deadlines.
• Respond to requests for document downloads.
• Maintaining the exchange of information in our internal ProjectWise.
• Ensure that project teams are aware of the correct use of ProjectWise.
• Provide CDE training to project teams, so they can find information and understand how the projects are run by the client.
• Check that drawing issue sheets, TIDPs and trackers are updated with latest issue.
• Set up distribution lists.
• Attend training when the project is set up to understand the protocol and system.
• CDE and user management, where applicable.
• Liaising with team to plan and resource.
• Work well in a fast-paced environment.
• Ability to highlight and implement process improvements.
• Run reports to check for workflows, RFI, QA rejected documents, drawing comments etc.
• Project closedown and archiving.

Your new team

You will be part of the Document Control team within the Admin Shared Service. We are a centre of excellence for administrative support to the business. The Document Control team oversees document management for all UK projects, including the Buildings, Transport and Energy markets. Our team is friendly, supportive and knowledgeable of document control best practise. You will play a key role in delivering outstanding results to projects that deliver sustainable change that benefits society and nature. You will be part of a collaborative department that enjoys celebrating each other’s achievements.

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. Whilst we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• Minimum 3 years experience in document control.
• Excellent communication skills, responsive and flexible.
• Excellent planning and organizing skills, with an ability to prioritise tasks.
• Experience in using document control tools including e.g. Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble and EcoDoc.
• Proficient in MS Office (Word, Excel, Outlook, Teams).
• High attention to detail.
• UK resident for 5+ years, to apply for security clearance.

What we can offer you

• Investment in your development.
• Leaders you can count on, guided by our Leadership Principles.
• Be valued for the unique person you are.
• Never be short of inspiration from colleagues, clients, and projects.
• The long-term thinking of a foundation-owned company.
• Flexible work environment
• 27 days annual leave plus bank holidays
• Matched pension contributions
• Private medical cover and life assurance

Ready to join us?

We invite diversity in all its forms and encourage applicants from all groups to apply.

Work at the heart of sustainable change with Ramboll

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So,that’swhere we start – and how we work. Our history is rooted ina clear visionof how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll employs more than 18,000 people globally across 35 countries. Ramboll experts deliver innovative solutions across Buildings, Transport, Water, Environment & Health, Energy, Management Consulting, and Architecture & Landscape. Combining local experience with global knowledge, we help shape the societies of tomorrow.

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyoneis able toflourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds and characteristics. Please let us know if there are anychangeswe could make to the application process to make it more comfortable for you. You can contact us at [e-mail] with such requests.

Buildings, Transport, Energy, Environment & Health, Water and Management Consulting