Contract Management Specialist

Vertiv Ireland Limited; Donegal; On-site; EUR 60,000 - 90,000; Full time

Job summary

Vertiv Ireland Limited seeks a Contract Management Specialist to support project delivery teams with commercial and contractual matters during execution, focusing on Change Orders and claims.

The role requires a degree in a relevant subject, strong contractual awareness and excellent communication. The position is based at Burnfoot, County Donegal, Ireland, with potential base in Zagreb, Croatia.

Qualifications

• Minimum 3–5 years in commercial/contract management within Construction/Engineering
• Degree-level education in Quantity Surveying, Construction Law, Engineering, or Commercial Management
• Experience in preparing and recovering Change Orders / variations on projects

Responsibilities

• Identify, prepare and recover Change Orders with full commercial/quantum justification
• Provide day-to-day commercial support to Project Managers during execution
• Manage customer disputes, back-charges and claims with detailed technical and commercial analysis

Skills

Negotiation

Analytical thinking

Communication

Independent working

Education

Quantity Surveying

Construction Law

Engineering/Commercial Management

Tools

ERP systems

Document management tools

Microsoft Office Suite

Job description

Vertiv is seeking to recruit an ambitious and motivated Contract Management Specialist to join its Commercial Department. This is a hands-on, execution-focused role centred on the identification, preparation, and recovery of Change Orders across a portfolio of live projects, as well as the management of customer-side disputes and claims. The successful candidate will assist project delivery teams, providing day-to-day commercial and contractual support to Project Managers throughout the execution phase. Ideally with experience in the Electrical and/or Mechanical construction sector, the Contract Management Specialist will report to the Commercial Manager and Commercial Director. The successful candidate will hold a degree in a relevant subject, demonstrate strong contractual awareness, and possess excellent oral and written communication skills. The role is based at Vertiv's office in Burnfoot, County Donegal, Ireland. However, we could potentially facilitate this role being based in our Zagreb office in Croatia.

Responsibilities

Change Order Management

• Early identification of change events, scope variations, and deviations from the contracted scope of works across assigned projects
• Assisting with the preparation and substantiation of Change Order submissions including full commercial, and quantum justification
• Ensuring timely notification of all change events in accordance with contractual notice requirements - protecting entitlement at all times
• Maintaining accurate Change Order registers and trackers, providing regular status updates to project teams and senior management
• Following Change Orders through to agreement and recovery, including negotiation with clients and resolution of any valuation disagreements
• Supporting Project Managers with the commercial assessment of client instructions, drawing revisions, and scope changes to determine Change Order entitlement
• Preparing and submitting extension of time applications where programme impact arises from change events

Project Team Support

• Acting as the primary commercial point of contact for Project Managers on all Change Order and claims-related matters during project execution
• Providing day-to-day guidance to project teams on contractual notification requirements, entitlement positions, and commercial risk exposure
• Assisting Project Managers in understanding key contractual obligations, timelines, and mechanisms relevant to variations and claims
• Working closely with planning teams to establish programme impact and cause-and-effect narratives to support time-related claims
• Supporting monthly valuation and payment application preparation, ensuring all approved Change Orders are properly captured and valued
• Contributing to project commercial reviews and providing clear reporting on Change Order status, values, and recovery rates

Customer Disputes & Claims

• Managing and responding to customer-side disputes, back-charges, and contra-charges with detailed technical and commercial analysis
• Preparing robust written responses to client claims, clearly setting out the company's contractual position
• Defending against unjust charges by building comprehensive evidence packages including contemporaneous records, correspondence, and programme data
• Liaising directly with clients to negotiate resolution of disputed matters in a professional and collaborative manner
• Supporting the preparation and prosecution of formal claims where amicable resolution cannot be achieved
• Maintaining detailed records and audit trails to support the company's position in any disputed matters

Expectations

• Minimum 3-5 years' experience in a commercial, contract management, or quantity surveying role within a Construction/Engineering business, preferably with Mechanical and/or Electrical project experience
• Degree-level education in Quantity Surveying, Construction Law, Engineering, Commercial Management, or a related discipline
• Demonstrable experience in the preparation and recovery of Change Orders / variations on construction or engineering projects
• Experience in handling customer disputes, back-charges, or claims
• Strong understanding of contractual notification requirements and their practical application
• Self-motivated with an ability to work independently and build strong working relationships across multidisciplinary project teams
• Excellent negotiation and influencing skills
• Strong analytical and problem-solving abilities with a high level of accuracy and attention to detail
• Excellent oral and written communication skills - capable of preparing clear, well-structured contractual correspondence
• Functional working knowledge of ERP systems and document management tools
• Proficient IT skills including Microsoft Office Suite #LI-VH2 #vertivireland