Contract Coordinator (Construction)

SmartRecruiters, Inc.; Dublin; Hybrid; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Pension

Annual leave 23 days + 2 company days

Job summary

Turner & Townsend in Ireland is seeking a Contract Coordinator to oversee the pre- and post-contract activities within the Infrastructure Department, ensuring alignment with NEC contracts, Work Orders and approved frameworks. The role requires strong contract administration, KPI reporting, and collaboration with procurement, legal and project teams.

You will manage subcontractor approvals, oversee payments and risk, and lead a small team of contract administrators across major infrastructure

Qualifications

• 10+ years experience of contract management and administration.
• Knowledge of monitoring Contractors and / or Consultants performance.
• Significant experience in, and understanding of, claims management.
• Experience in developing individual contract management strategies, and implementing those strategies.

Responsibilities

• Lead contract management across NEC-based contracts on infrastructure projects.
• Oversee contractor performance and KPI reporting.
• Lead negotiations and provide guidance to project teams.
• Review and approve subcontractors and payment applications.
• Mentor and build a team of contract administrators.

Skills

Contract management

Contract administration

NEC contracts

KPIs

Education

Bachelor Degree in Law / Quantity Surveying / Project Management

Tools

CEMAR

Unifier

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

Job Description

The Contract Coordinator will be responsible for managing the pre and post contract requirements of the Infrastructure Department’s Portfolio, ensuring they are being adhered to and fulfilled in line with the requirements of the awarded framework agreements and Work Orders (call-off contracts). Pre-contract, the role holder will work closely with the Contracting Entity’s Procurement and Legal team providing support to the Programme Directors on the engagement of Contractors and / or Consultants in accordance with the Contracting Entity’s procedures and procurement strategy. Post contract, the Contract Manager will be involved in the management and administration of the Work Orders from award to Completion, take-over of works and final assessment. The Contract Manager shall support in the review and acceptance of subcontractors and acceptance of subcontract documents in line with the contract.

The Contract Coordinator will also oversee the monitoring of Contractor and /or Consultant performance based upon the contractually agreed Key Performance Indicators and contributing to the management of any disputes, as required.

Responsibilities:

Understand and align to the Contracting Entity’s Contract Management standards, assuring that these comply with the selected Terms & Conditions in their chosen Contract suite (e.g. NEC) and on their programme

Assure that there is full compliance with the Contract Management standards and contractual terms and conditions in the execution of the contract administration activities, and manage the reporting of areas or instances of non-compliance

Manage commercial relationships and ways of working with Contractors and / or Consultants to ensure continuous improvement in the delivery of works and services

Review draft contracts and ensure they are fit for purpose and tailored to project in question, co-ordinating inputs from advisors where required (e.g. legal, technical, financial)

Lead contractual negotiations and provide guidance to Project Manager and/or Services Manager, where necessary, and Programme Director

Review and acceptance of subcontractors and acceptance of subcontract documents in line with the contract.

Certification of payments including an assessment of Defined Costs for Option C and E contracts

Auditing of the contractor’s (or consultant’s) accounts to ensure that costs are captured correctly

Review forecasts prepared by the contractor (or consultants) and assess the painshare or gainshare due to the contractor in respect of Option C or D contracts

Undertake delay damages calculations if required

Establish category / programme contract management strategies, and review and approve individual contract management strategies

Set the target for KPI’s in Incentive Schedules within NEC contracts and review the contractor’s performance

against these

Create the Key Performance Indicator library for those categories / programmes for which they are accountable

Understand and align to the Contracting Entity’s Contract Management standards, assuring that these comply with the selected Terms & Conditions in their chosen Contract suite (e.g. NEC) and on their programme

Assure that there is full compliance with the Contract Management standards and contractual terms and conditions in the execution of the contract administration activities, and manage the reporting of areas or instances of non-compliance

Manage commercial relationships and ways of working with Contractors and / or Consultants to ensure continuous improvement in the delivery of works and services

Review draft contracts and ensure they are fit for purpose and tailored to project in question, co-ordinating inputs from advisors where required (e.g. legal, technical, financial)

Lead contractual negotiations and provide guidance to Project Manager and/or Services Manager, where necessary, and Programme Director

Review and acceptance of subcontractors and acceptance of subcontract documents in line with the contract.

Certification of payments including an assessment of Defined Costs for Option C and E contracts

Auditing of the contractor’s (or consultant’s) accounts to ensure that costs are captured correctly

Review forecasts prepared by the contractor (or consultants) and assess the painshare or gainshare due to the contractor in respect of Option C or D contracts

Undertake delay damages calculations if required

Establish category / programme contract management strategies, and review and approve individual contract management strategies

Set the target for KPI’s in Incentive Schedules within NEC contracts and review the contractor’s performance

Create the Key Performance Indicator library for those categories / programmes for which they are accountable

Review and approve (if appropriate) Contractors and / or Consultants performance evaluations, and where appropriate / necessary oversee the establishment of c Contractors and / or Consultants proposed performance improvement plans

Build, develop, support and maintain a team of Contract Administrators as well as foster close working relationships with all members of the project team

Review Contractors and / or Consultants compensation event applications, review of quotations for compensation events and subsequent assessments thereof and early warning notifications as they are submitted, making a recommendation to the Project Manager and / or Service Manager

When required, review the application for payment to ensure alignment with the contractually agreed terms and conditions

Provide assurance of RFI and RFT tender documentation including conditions of contract and amendments thereof (including Contracting Entity developed Z clauses),

Oversight and assurance of the tendering process, and assurance of the evaluation process followed by appointment of the Contractors and / or Consultants.

Qualifications

10+ years experience of contract management and administration

Knowledge of monitoring Contractors and / or Consultants performance

Significant experience in, and understanding of, claims management

Experience of establishing Contractors and / or Consultants performance management frameworks

Knowledge of Key Performance Indicators for Contractors and / or Consultants organisations, and experience in building a Key Performance Indicators library

Experience in administrating contracts, in particular the NEC suite of contracts

Experience in developing individual contract management strategies, and implementing those strategies

The role holder will be an assured leader in managing multiple, complex contractual arrangements with the ability to give clear direction to stakeholders at all levels. They will have a detailed understanding of, and expertise in, NEC contract management particularly within the aviation industry.

Able to lead a team of 1-3 people

Extensive analytical skills

Understanding of CEMAR and Unifier

Formal Education Qualifications

Bachelor Degree in Law / Quantity Surveying / Project Management

Additional Information

• Competitive remuneration and attractive range of benefits
• Pension
• Annual leave (23 days + 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

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Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

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