Catering Support Assistant

NHS Ayrshire & Arran; Munster; On-site; EUR 30,000 - 42,000; Full time

Job summary

NHS Ayrshire & Arran in Ireland’s Munster region seeks to appoint an experienced admin/stock control assistant to support catering and procurement operations. The role covers ordering food and supplies, updating menus and recipes, processing stock requisitions, and maintaining records (HACCP, temperatures, training, leave).

You will also help with invoices, reports and liaison with staff and suppliers. Strong organisational skills and accuracy are essential; previous experience in healthcare or

Responsibilities

• Order food and catering supplies using manual and electronic purchasing systems.
• Update and maintain the Synbiotix system, including menus, recipes and waste records.
• Process stock requisitions and purchase orders using e-procurement systems and PECOS.
• Source non-stock items from approved suppliers to achieve best value.
• Create and maintain Excel spreadsheets for stock control and departmental reporting.
• Process invoices and delivery notes, ensuring accuracy of quantities, prices and quality.
• Coordinate and assist with annual stocktakes.
• Cost and administer catering for internal and external functions, including raising invoice requests.
• Maintain departmental records, including HACCP, temperature control, training, sickness absence and annual leave records.
• Produce reports and management information to support service monitoring and improvement.
• Answer telephone enquiries and liaise with staff, patients, suppliers and external organisations.
• Provide administrative support, document production and project assistance to the management team.
• Ensure compliance with food safety, audit and departmental procedures.

Job description

• Order food, beverages and catering supplies using manual and electronic purchasing systems.
• Update and maintain the Synbiotix system, including menus, recipes and waste records.
• Process stock requisitions and purchase orders using e-procurement systems and PECOS.
• Source non-stock items from approved suppliers to achieve best value.
• Create and maintain Excel spreadsheets for stock control and departmental reporting.
• Process invoices and delivery notes, ensuring accuracy of quantities, prices and quality.
• Coordinate and assist with annual stocktakes.
• Cost and administer catering for internal and external functions, including raising invoice requests.
• Maintain departmental records, including HACCP, temperature control, training, sickness absence and annual leave records.
• Produce reports and management information to support service monitoring and improvement.
• Answer telephone enquiries and liaise with staff, patients, suppliers and external organisations.
• Provide administrative support, document production and project assistance to the management team.
• Ensure compliance with food safety, audit and departmental procedures.

Key Responsibilities

• Order food, beverages and catering supplies using manual and electronic purchasing systems.
• Update and maintain the Synbiotix system, including menus, recipes and waste records.
• Process stock requisitions and purchase orders using e-procurement systems and PECOS.
• Source non-stock items from approved suppliers to achieve best value.
• Create and maintain Excel spreadsheets for stock control and departmental reporting.
• Process invoices and delivery notes, ensuring accuracy of quantities, prices and quality.
• Coordinate and assist with annual stocktakes.
• Cost and administer catering for internal and external functions, including raising invoice requests.
• Maintain departmental records, including HACCP, temperature control, training, sickness absence and annual leave records.
• Produce reports and management information to support service monitoring and improvement.
• Answer telephone enquiries and liaise with staff, patients, suppliers and external organisations.
• Provide administrative support, document production and project assistance to the management team.
• Ensure compliance with food safety, audit and departmental procedures.

For any informal enquiries please contact: [e-mail], [e-mail], 01463705977

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.