Catering Support Assistant

NHS Scotland; Munster; On-site; EUR 28,000 - 34,000; Full time

Job summary

NHS Scotland is seeking an organised administrative professional to support catering and stock management across NHS Highland operations. The role involves processing orders, maintaining the Synbiotix system, and coordinating stocktakes while ensuring HACCP compliance and accurate record-keeping.

The successful candidate will handle invoices, reports, and supplier liaison, contributing to service improvements and operational efficiency.

Qualifications

• Experience using purchasing systems to order food, beverages and catering supplies.
• Ability to maintain accurate stock records and reports.
• Strong administrative support and data entry skills.

Responsibilities

• Order food, beverages and catering supplies using manual and electronic purchasing systems.
• Update and maintain the Synbiotix system, including menus, recipes and waste records.
• Process stock requisitions and purchase orders using e-procurement systems and PECOS.
• Source non-stock items from approved suppliers to achieve best value.
• Create and maintain Excel spreadsheets for stock control and departmental reporting.
• Process invoices and delivery notes, ensuring accuracy of quantities, prices and quality.
• Coordinate and assist with annual stocktakes.
• Cost and administer catering for internal and external functions, including raising invoice requests.
• Maintain departmental records, including HACCP, temperature control, training, sickness absence and annual leave records.
• Produce reports and management information to support service monitoring and improvement.
• Answer telephone enquiries and liaise with staff, patients, suppliers and external organisations.
• Provide administrative support, document production and project assistance to the management team.
• Ensure compliance with food safety, audit and departmental procedures.

Skills

Purchasing systems

Excel

Stock control

Administrative support

Communication

Tools

PECOS

Synbiotix

e-procurement systems

Job description

For any informal enquiries please contact: [e-mail], [e-mail], 01463705977

• Order food, beverages and catering supplies using manual and electronic purchasing systems.
• Update and maintain the Synbiotix system, including menus, recipes and waste records.
• Process stock requisitions and purchase orders using e-procurement systems and PECOS.
• Source non-stock items from approved suppliers to achieve best value.
• Create and maintain Excel spreadsheets for stock control and departmental reporting.
• Process invoices and delivery notes, ensuring accuracy of quantities, prices and quality.
• Coordinate and assist with annual stocktakes.
• Cost and administer catering for internal and external functions, including raising invoice requests.
• Maintain departmental records, including HACCP, temperature control, training, sickness absence and annual leave records.
• Produce reports and management information to support service monitoring and improvement.
• Answer telephone enquiries and liaise with staff, patients, suppliers and external organisations.
• Provide administrative support, document production and project assistance to the management team.
• Ensure compliance with food safety, audit and departmental procedures.

Key Responsibilities

• Order food, beverages and catering supplies using manual and electronic purchasing systems.
• Update and maintain the Synbiotix system, including menus, recipes and waste records.
• Process stock requisitions and purchase orders using e-procurement systems and PECOS.
• Source non-stock items from approved suppliers to achieve best value.
• Create and maintain Excel spreadsheets for stock control and departmental reporting.
• Process invoices and delivery notes, ensuring accuracy of quantities, prices and quality.
• Coordinate and assist with annual stocktakes.
• Cost and administer catering for internal and external functions, including raising invoice requests.
• Maintain departmental records, including HACCP, temperature control, training, sickness absence and annual leave records.
• Produce reports and management information to support service monitoring and improvement.
• Answer telephone enquiries and liaise with staff, patients, suppliers and external organisations.
• Provide administrative support, document production and project assistance to the management team.
• Ensure compliance with food safety, audit and departmental procedures.

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Additional Information For Candidates

Flexible Working

• Flexible working options may be available, depending on the role and service needs. If this is important to you, please discuss it at interview.

What is it like to work for NHS Highland?

• Visit https://www.nhshighland.scot.nhs.uk/careers/ to find out more about living and working in our area
• Applications are welcome from Gaelic speakers

Tha fàilte air tagraidhean bho luchd labhairt na Gàidhlig

Care and compassion

Dignity and respect

Openness, honesty and responsibility

Quality and teamwork