Business Support Executive - CPM Ireland

CPM Ireland; Dublin; On-site; EUR 31,000 - 35,000; Full time

Benefits offered by this job

Pension

Discounted Health Insurance

Enhanced Maternity & Paternity Pay

Bike to Work Scheme

TaxSaver Scheme

Employee Referral Payment Scheme

Employee Assistance Program

Regular Company events and activities

Job summary

CPM Ireland is seeking a highly organised, proactive Executive Assistant to support the General Manager and drive office coordination, tender management and client engagement. This role blends executive support with project delivery and requires strong presentation and communication skills.

You will lead on proposals, pitches and internal initiatives, coordinate stakeholders, maintain an organised pipeline, and foster a professional office culture.

Qualifications

• Experience in an Executive Assistant, Business Support, Bid/Tender, Proposal or similar role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Advanced PowerPoint and presentation development skills.
• Confidence interacting with senior stakeholders and clients.

Responsibilities

• Manage the General Manager's diary, meetings, travel and key priorities.
• Prepare presentations, reports, agendas and supporting documentation.
• Act as a key point of contact for internal and external stakeholders.
• Coordinate follow-up actions, ensuring deadlines and commitments are achieved.
• Lead office initiatives, events and internal projects.
• Support the identification and development of new business opportunities.
• Coordinate tenders, proposals, presentations and pitch submissions.
• Build and maintain positive relationships with prospective and existing clients.
• Maintain an organised pipeline of opportunities and actions.

Skills

Executive support

Organisational skills

Written and verbal communication

PowerPoint/presentation development

Stakeholder engagement

Tools

PowerPoint

Job description

Every member of the CPM team contributes to the overall growth of our business. People are at the core of CPMs business proposition so as a key member of the CPM team this role is expected to make a significant contribution to the culture within CPM, via demonstrable initiatives to drive best practices and continuous improvement. A winning attitude combined with a digital mindset is essential for success in this role.

We are seeking a highly organised, proactive and commercially minded professional to provide high-level support to the General Manager while contributing to the growth and development of the business.

This is a varied role that combines executive support, office coordination, tender management, presentation development and client engagement. The successful candidate will be comfortable managing competing priorities, building relationships with stakeholders and taking ownership of key projects that support both business operations and commercial growth.

Key Responsibilities:

Executive Support:

• Manage the General Manager's diary, meetings, travel and key priorities.
• Prepare presentations, reports, agendas and supporting documentation.
• Act as a key point of contact for internal and external stakeholders.
• Coordinate follow-up actions, ensuring deadlines and commitments are achieved.
• Handle confidential information with professionalism and discretion.

Office & Business Support:

• Lead office initiatives, events and internal projects.
• Support the smooth running of day-to-day office operations.
• Identify and implement improvements to processes and ways of working.
• Coordinate suppliers, services and workplace requirements as needed.
• Help foster a positive and professional office environment.

New Business & Tender Support:

• Support the identification and development of new business opportunities.
• Coordinate tenders, proposals, presentations and pitch submissions.
• Gather information from stakeholders and translate it into compelling client-facing materials.
• Develop high-quality PowerPoint presentations and supporting content.
• Assist with market research, prospect identification and opportunity tracking.
• Create engaging content that promotes the company's people, culture and services.

Client Relationship Development:

• Build and maintain positive relationships with prospective and existing clients.
• Support client meetings, presentations and follow-up activity.
• Maintain an organised pipeline of opportunities and actions.
• Work closely with senior stakeholders to progress commercial opportunities and strengthen client relationships.

Skills & Experience

Essential:

• Previous experience in an Executive Assistant, Business Support, Account Management, Bid/Tender, Proposal or similar role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Advanced PowerPoint and presentation development skills.
• Confidence interacting with senior stakeholders and clients.
• Strong attention to detail and a high standard of professional presentation.
• Ability to work independently, use initiative and solve problems proactively.

Personal Attributes:

• Proactive and solutions-focused.
• Highly organised and detail-oriented.
• Commercially aware and keen to understand the wider business.
• Professional, confident and polished in approach.
• Strong relationship builder and team player.
• Resourceful, adaptable and able to work effectively under pressure.
• Discreet and trustworthy when handling sensitive information.

What Success Looks Like:

• Effective management of the General Manager’s time, priorities and commitments.
• Smooth day-to-day office operations and successful delivery of internal initiatives.
• High-quality presentations, tenders and pitch submissions.
• Strong coordination of new business opportunities and client activity.
• Positive relationships with clients, suppliers and stakeholders.
• Becoming a trusted support partner who contributes to both operational efficiency and business growth.

Benefits:

• Basic Salary - €31,000 - €35,000
• Companywide recognition awards + regular Company events and activities
• Pension
• Discounted Health Insurance
• Access to company pension provider
• Enhanced Maternity & Paternity Pay
• Reward & Recognition through our People Awards Scheme
• Fast career development and progression opportunities for performers from 6 months
• Employee Assistance Program
• Discounted Health Insurance
• Active Diversity and Inclusion teams across the business
• Regular Company social events and activities
• Bike to Work Scheme
• TaxSaver Scheme – discounted travel tickets
• Employee Referral Payment Scheme
• Structured Personal development Plan