Business Services Coordinator

Roche Holding AG; Dublin; On-site; EUR 37,000 - 57,000; Full time

Job summary

Roche Ireland sucht eine engagierte Assistenz im Bereich Finance & Business Operations am Standort Citywest, Dublin. Sie unterstützen das Front-of-House, koordinieren Termine des General Managers und helfen bei Beschaffungsvorgängen.

Sie arbeiten eng mit Funktionen wie Finance, Procurement und dem Disease Area Squad zusammen, pflegen die Intranet-Seite und tragen zur Einhaltung von Compliance und Prozessstandardisierung bei.

Qualifications

• Sie benötigen eine breite Palette an Fähigkeiten in Kommunikation, zwischenmenschlichen Beziehungen, dem Umgang mit einer vielfältigen Arbeitsbelastung und der Fähigkeit, Ihre Zeit effektiv zu managen.
• Arbeiten im Team bzw. eigenständig sowie organisatorische Fähigkeiten und persönliche Effektivität.
• Selbstständiges Arbeiten, flexible und anpassungsfähige Arbeitsweise; Erfahrung mit MS Windows und Google-Plattformen.

Responsibilities

• Validating employee expenses via Concur, both credit card and cash expenses – checking coding, mileage claims, etc.
• Managing and optimising the General Manager’s complex calendar, prioritising sensitive and time-critical meetings
• Coordinating logistics for senior-level meetings, board meetings and Town Halls
• Managing front-of-house office operations, acting as the primary point of contact for all site visitors to ensure a professional workplace experience and executive-level standards
• Acting as the first point of contact for incoming inquiries, directing calls and correspondence to appropriate teams to maintain efficient cross-functional workflows
• Liaising with RDT (Roche Digital Technologies), P&C (People & Culture), Finance and other teams to coordinate and support day-to-day business operations
• Maintain the Finance & Business Operations intranet page and update information in consultation with relevant stakeholders
• Supporting the Procurement Manager with supplier selection, including Requests for PO, tender processes and the subsequent management of appointed suppliers
• Maintaining procurement contracts, raising purchase orders as required and managing preferred-supplier lists
• Supporting the Procurement Manager in sourcing Company cars and maintain comprehensive documentation for the Company car fleet
• Supporting the day-to‑day operation of facilities and coordinating related vendor and contractor activities
• Providing support to the Disease Area Squads to include; Organising events ranging from conferences to product launches, including vendor coordination; Supporting stakeholder and customer engagement activities as directed by the Squad Lead; Tracking and reporting on work-package progress; Creating templates and processes to support standardisation across squads; Supporting the consistent use of mandatory tools, including Techsuite; Arranging meetings and planning sessions, including Reviews, Retrospectives, Planning and Connect sessions; Sharing best practices with colleagues supporting other squads

Skills

Kommunikationsfähigkeit

Zwischenmenschliche Fähigkeiten

Zeitmanagement

Teamarbeit

Education

Diplom oder Hochschulabschluss

Job description

Bei Roche kannst du ganz du selbst sein und wirst für deine einzigartigen Qualitäten geschätzt. Unsere Kultur fördert persönlichen Ausdruck, offenen Dialog und echte Verbindungen. Hier wirst du für das, was du bist, wertgeschätzt, akzeptiert und respektiert. Dies schafft ein Umfeld, in dem du sowohl persönlich als auch beruflich wachsen kannst. Gemeinsam wollen wir Krankheiten vorbeugen, stoppen und heilen und sicherstellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und in Zukunft. Werde Teil von Roche, wo jede Stimme zählt.

Die Position

About Roche:

We believe it’s urgent to deliver medical solutions right now – even as we develop innovations for the future. We are passionate about transforming patients’ lives. We are courageous in both decision and action. We believe that good business means a better world. That is why we come to work each day. We commit ourselves to scientific rigour, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow.

We are proud of who we are, what we do, and how we do it. We are many, working as one across functions, across companies, and across the world.

We are Roche.

About the Role:

Roche Products (Ireland) Limited is the sales & marketing arm in Ireland

of the pharmaceutical division of Roche. We market and sell prescription medicines across a range of therapeutic areas including oncology, neurology, ophthalmology, rheumatology and spinal muscular atrophy. We are an agile organisation that brings together great people who are passionate about innovation, and who thrive in dynamic, cross-functional, and purposeful teams. These teams work together to deliver outstanding value to our business, patients, and customers.

This role is working within the Finance & Business Operations team which includes Finance, Supply Chain, Quality, Procurement, Business Support and Administration. The team provides support across the business and you will be working with multiple stakeholders.

In this role you require a broad set of skills in communication, interpersonal relationships, managing a diverse workload and an ability to manage your time effectively. Comfortable working both as a part of a team as well as on your own initiative, you will have proven organisational capability & high levels of personal effectiveness. You will be a self starte, have a flexible and adaptable approach to work and will be experienced working across the MS Windows and Google platforms.

The role will be based in our office in Citywest in Dublin.

Salary:36605.00 - 57150.00 Euro Annually

Hours per week:35

What you could be working on:

You will ensure operational excellence by delivering seamless front-of-house management, comprehensive executive support, and efficient facility and procurement services. This central liaison role maintains rigorous compliance and process consistency, empowering leadership and cross-functional teams to achieve their business objectives. You work will include the following:

• Validating employee expenses via Concur, both credit card and cash expenses – checking coding, mileage claims, etc.
• Managing and optimising the General Manager’s complex calendar, prioritising sensitive and time-critical meetings
• Coordinating logistics for senior-level meetings, board meetings and Town Halls
• Managing front-of-house office operations, acting as the primary point of contact for all site visitors to ensure a professional workplace experience and executive-level standards
• Acting as the first point of contact for incoming inquiries, directing calls and correspondence to appropriate teams to maintain efficient cross-functional workflows
• Liaising with RDT (Roche Digital Technologies), P&C (People & Culture), Finance and other teams to coordinate and support day-to-day business operations
• Maintain the Finance & Business Operations intranet page and update information in consultation with relevant stakeholders
• Supporting the Procurement Manager with supplier selection, including Requests for PO, tender processes and the subsequent management of appointed suppliers
• Maintaining procurement contracts, raising purchase orders as required and managing preferred-supplier lists
• Supporting the Procurement Manager in sourcing Company cars and maintain comprehensive documentation for the Company car fleet
• Supporting the day-to‑day operation of facilities and coordinating related vendor and contractor activities
• Providing support to the Disease Area Squads to include;
  • Organising events ranging from conferences to product launches, including vendor coordination
  • Supporting stakeholder and customer engagement activities as directed by the Squad Lead
  • Tracking and reporting on work-package progress
  • Creating templates and processes to support standardisation across squads
  • Supporting the consistent use of mandatory tools, including Techsuite
  • Arranging meetings and planning sessions, including Reviews, Retrospectives, Planning and Connect sessions
  • Sharing best practices with colleagues supporting other squads

Essential Qualifications:

The ideal candidate will ideally be educated to diploma or degree level and have 3-5 years experience in a similar role.

Wer wir sind

Eine gesündere Zukunft treibt uns zur Innovation an. Mehr als 100.000 Mitarbeiter weltweit arbeiten gemeinsam daran, wissenschaftliche Fortschritte zu erzielen und sicherzustellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und für zukünftige Generationen. Durch unser Engagement werden über 26 Millionen Menschen mit unseren Medikamenten behandelt und mehr als 30 Milliarden Tests mit unseren Diagnostik-Produkten durchgeführt. Wir ermutigen uns gegenseitig, neue Möglichkeiten zu erkunden, Kreativität zu fördern und hohe Ziele zu setzen, um lebensverändernde Gesundheitslösungen zu liefern.

Gemeinsam können wir eine gesündere Zukunft gestalten.

Roche ist ein Arbeitgeber, der die Chancengleichheit fördert.