Bid Writer/Coordinator

John Sisk & Son; Dublin; On-site; EUR 48,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

26 days annual leave

Pension scheme

Health & wellbeing supports

Career development opportunities

Total Rewards programme

Job summary

John Sisk & Son is seeking a highly organized Bid Writer/Coordinator to support the bid team across Ireland, the UK and Europe. You will coordinate bid documentation, manage templates and trackers, and integrate inputs from internal teams and SMEs to deliver high-quality, compliant tender submissions.

You will lead the writing process, develop win themes, storyboard content with SMEs, manage clarifications, and maintain bid collateral to ensure timely, accurate submissions and compelling client

Qualifications

• Third level qualification in Communications, English, Journalism, Business, Engineering, Construction Management.
• 3–5 years bid writing and coordination within construction, engineering or professional services.
• APMP Foundation Certification (desirable).
• Strong organisational skills with ability to manage multiple deadlines, track deliverables and maintain bid workflows.
• Proficiency in Microsoft Office Suite; SharePoint and Teams; bid management or document control tools advantageous.

Responsibilities

• Review expressions of interest (EOI), prequalification (PQQ), ITT/RFP to understand client objectives and compliance.
• Develop and maintain the responsibility matrix and submission trackers; track mandatory requirements.
• Lead bid input coordination across division; engage SMEs to gather evidence and align to win themes.
• Take ownership of writing; produce client-focused responses aligned to evaluation criteria.
• Facilitate content planning sessions with SMEs to optimise technical responses.
• Manage clarifications with SMEs, Directors and Bid Manager; confirm final responses meet requirements.
• Maintain bid standards for structure, presentation and version control.
• Maintain and update core bid collateral (CVs, org charts, references, case studies).
• Coordinate capability statements and marketing collateral; align with priority regions in Europe.
• Convert bid solutions into polished presentation materials for client meetings and bid interviews.
• Compile final submission files and complete portal uploads; ensure correct naming and permissions.
• Post-submission activities: capture feedback, lessons learned, update bid library and archiving.

Skills

Bid coordination

MS Office

Communication skills

Time management

Stakeholder coordination

Education

Third level qualification in Communications, English, Journalism, Business, Engineering, Construction Management

Tools

SharePoint

Microsoft Teams

Bid management tools

Document control tools

Job description

Overview

We are seeking a highly organised and detail-orientated Bid Writer/Coordinator to support the bid team in delivering high-quality, compliant tender submissions for data centre and ICT projects across Ireland, UK and Europe. You will take a client-focused approach to coordinating bid documentation, managing templates and trackers, and integrating inputs from internal teams and SMEs. You will work with SMEs to strengthen and clearly articulate our data centre solutions, and you will help keep submissions accurate, well-presented and submitted on time.

At Sisk, we’re more than a construction company, we’re a family-owned business with a global reach, committed to building excellence in every project. We deliver trust, certainty and value to our clients while embracing innovation and shaping the future of construction.

Responsibilities

• Review expressions of interest (EOI), prequalification (PQQ), invitation to tender (ITT), request for proposal (RFP) and supporting documents to understand the client’s objectives, stated outcomes, scope, constraints, and compliance standards.
• Develop and maintain the responsibility matrix and response plan. Track all mandatory requirements, submission rules and deadlines.
• Lead the coordination of bid inputs across the data centre division and the wider business. Engage SMEs to gather evidence, validate solutions and agree win themes aligned to the client’s priorities.
• Take ownership of the writing process. Produce clear, client-focused responses that address the question, reflect the evaluation criteria, use accurate supporting evidence and align with our win strategy.
• Facilitate storyboarding and content planning sessions with SMEs to optimise technical responses.
• Manage clarifications with the SMEs, Directors, and Bid Manager. Log questions, coordinate draft responses with SMEs and confirm final responses meet the client’s requirements.
• Maintain and apply bid standards for structure, style and presentation. Control document versions and manage review cycles to meet internal governance and submission requirements.
• Maintain and update core bid collateral, including CVs, organisational charts, project references, case studies and standard responses.
• Work with business and technical leaders to develop capability statements, project sheets and other marketing materials that present our services clearly and consistently. Align collateral to priority regions across Europe.
• Convert written bid solutions into polished, accurate and impactful presentation materials for data centre teams to use in client presentations and bid interviews. Coordinate inputs, speaker notes and version control to support consistent messaging.
• Compile final submission files and complete portal uploads. Confirm file naming, formats, permissions and submission confirmations.
• Complete post-submission activities, including feedback capture, lessons learned, bid library updates and secure archiving of bid records.

Qualifications

• Third level qualification in Communications, English, Journalism, Business, Engineering, Construction Management.
• 3 - 5 years of bid writing and coordination within construction, engineering or professional services.
• APMP Foundation Certification (desirable)
• Strong organisational skills with the ability to manage multiple deadlines, track deliverables and maintain bid workflows.
• High standard of document formatting, compilation and version control skills.
• Proven ability to coordinate inputs from multiple stakeholders, including technical teams and supply chain partners.
• Excellent proficiency in Microsoft Office Suite
• Good understanding of SharePoint, Microsoft Teams and bid management or document control tools is advantageous.

Additional Information

What We Offer

At Sisk, your rewards package goes far beyond your salary. Our most valued benefits include:

• Competitive salary
• 26 days annual leave
• Pension scheme
• Comprehensive health, wellbeing and lifestyle supports
• Career development opportunities
• And much more as part of our Total Rewards programme

Our People & Recruitment Commitment

At Sisk, our people are at the heart of everything we do. We offer the opportunity to work with purpose, grow a career without limits and be part of a supportive, collaborative team.

All vacancies are managed directly by our Internal Recruitment Team. Unsolicited CVs or speculative contact from unapproved agencies are not accepted, and no fees will be payable.

Equity, Inclusion & Accessibility

We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion, family status or any other protected characteristic. We are committed to providing reasonable adjustments throughout the recruitment process to support all candidates.

Encouraging All Talent to Apply

We understand that the confidence gap or imposter syndrome can discourage great people from applying. Even if you don’t meet every requirement, we encourage you to express your interest — your skills, experience and potential are what matter.

Compliance & Transparency

All recruitment materials are designed to meet or exceed legal and regulatory requirements, including the Irish and UK Equality Acts and the EU Pay Transparency Directive, ensuring fairness, transparency and equal access for every applicant.