Bid Writer/Coordinator

John Sisk & Son Ltd; Dublin; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

26 days annual leave

Pension scheme

Health, wellbeing & lifestyle supports

Career development opportunities

Total Rewards programme

Job summary

John Sisk & Son Ltd is seeking a highly organised Bid Writer/Coordinator to support the bid team in delivering compliant tender submissions for data centre and ICT projects across Ireland, UK and Europe. You will coordinate inputs from internal teams and SMEs, manage templates and trackers, and ensure timely, well-presented responses.

You will work with SMEs to articulate our data centre solutions, maintain bid collateral, and convert written solutions into compelling presentation material for

Qualifications

• 3–5 years bid writing and coordination experience in construction, engineering or professional services.
• Strong organisational skills with the ability to manage multiple deadlines, track deliverables and bid workflows.
• Proficiency in Microsoft Office Suite and document management tools.

Responsibilities

• Review EOIs, PQQs, ITTs, RFPs and supporting documents to understand objectives, scope and compliance.
• Develop and maintain the bid plan, templates, trackers and deadlines.
• Coordinate bid inputs across data centre division and engage SMEs to gather evidence and win themes.
• Lead writing to produce clear, client-focused responses and align with win strategy.
• Facilitate storyboarding and content planning with SMEs for technical responses.
• Manage clarifications with SMEs, Directors and Bid Manager; ensure final responses meet requirements.
• Maintain bid collateral, CVs, org charts, project references and standard responses.
• Develop capability statements and marketing collateral aligned to priority regions in Europe.
• Convert written solutions into polished presentation materials for client meetings and bid interviews.
• Compile final submissions and manage portal uploads with correct file naming and formats.
• Conduct post-submission activities: feedback, lessons learned and bid library updates.

Skills

Organisational skills

Stakeholder coordination

Microsoft Office Suite

Bid management tools

Education

APMP Foundation Certification

Third level qualification (Communications/English/Journalism/Business/Engineering/Construction Management)

Tools

Microsoft Office Suite

SharePoint

Microsoft Teams

Job description

Overview

We are seeking a highly organised and detail-orientated Bid Writer/Coordinator to support the bid team in delivering high-quality, compliant tender submissions for data centre and ICT projects across Ireland, UK and Europe. You will take a client-focused approach to coordinating bid documentation, managing templates and trackers, and integrating inputs from internal teams and SMEs. You will work with SMEs to strengthen and clearly articulate our data centre solutions, and you will help keep submissions accurate, well-presented and submitted on time.

At Sisk, we’re more than a construction company, we’re a family-owned business with a global reach, committed to building excellence in every project. We deliver trust, certainty and value to our clients while embracing innovation and shaping the future of construction.

Responsibilities

• Review expressions of interest (EOI), prequalification (PQQ), invitation to tender (ITT), request for proposal (RFP) and supporting documents to understand the client’s objectives, stated outcomes, scope, constraints, and compliance standards.
• Develop and maintain the responsibility matrix and response plan. Track all mandatory requirements, submission rules and deadlines.
• Lead the coordination of bid inputs across the data centre division and the wider business. Engage SMEs to gather evidence, validate solutions and agree win themes aligned to the client’s priorities.
• Take ownership of the writing process. Produce clear, client-focused responses that address the question, reflect the evaluation criteria, use accurate supporting evidence and align with our win strategy.
• Facilitate storyboarding and content planning sessions with SMEs to optimise technical responses.
• Manage clarifications with the SMEs, Directors, and Bid Manager. Log questions, coordinate draft responses with SMEs and confirm final responses meet the client’s requirements.
• Maintain and apply bid standards for structure, style and presentation. Control document versions and manage review cycles to meet internal governance and submission requirements.
• Maintain and update core bid collateral, including CVs, organisational charts, project references, case studies and standard responses.
• Work with business and technical leaders to develop capability statements, project sheets and other marketing materials that present our services clearly and consistently. Align collateral to priority regions across Europe.
• Convert written bid solutions into polished, accurate and impactful presentation materials for data centre teams to use in client presentations and bid interviews. Coordinate inputs, speaker notes and version control to support consistent messaging.
• Compile final submission files and complete portal uploads. Confirm file naming, formats, permissions and submission confirmations.
• Complete post-submission activities, including feedback capture, lessons learned, bid library updates and secure archiving of bid records.

Qualifications

• Third level qualification in Communications, English, Journalism, Business, Engineering, Construction Management.
• 3 - 5 years of bid writing and coordination within construction, engineering or professional services.
• APMP Foundation Certification (desirable)
• Strong organisational skills with the ability to manage multiple deadlines, track deliverables and maintain bid workflows.
• High standard of document formatting, compilation and version control skills.
• Proven ability to coordinate inputs from multiple stakeholders, including technical teams and supply chain partners.
• Excellent proficiency in Microsoft Office Suite
• Good understanding of SharePoint, Microsoft Teams and bid management or document control tools is advantageous.

Additional Information

What We Offer

• Competitive salary
• 26 days annual leave
• Pension scheme
• Comprehensive health, wellbeing and lifestyle supports
• Career development opportunities
• And much more as part of our Total Rewards programme

Our People & Recruitment Commitment

At Sisk, our people are at the heart of everything we do. We offer the opportunity to work with purpose, grow a career without limits and be part of a supportive, collaborative team.

All vacancies are managed directly by our Internal Recruitment Team. Unsolicited CVs or speculative contact from unapproved agencies are not accepted, and no fees will be payable.

Equity, Inclusion & Accessibility

We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion, family status or any other protected characteristic. We are committed to providing reasonable adjustments throughout the recruitment process to support all candidates.

Encouraging All Talent to Apply

We understand that the confidence gap or imposter syndrome can discourage great people from applying. Even if you don’t meet every requirement, we encourage you to express your interest - your skills, experience and potential are what matter.

Compliance & Transparency

All recruitment materials are designed to meet or exceed legal and regulatory requirements, including the Irish and UK Equality Acts and the EU Pay Transparency Directive, ensuring fairness, transparency and equal access for every applicant.