Bid & Tender Coordinator for Professional Services

Executive Edge Recruitment; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

Executive Edge Recruitment is seeking an experienced Bid Coordinator to join a leading professional services client in Ireland. You will support the preparation and submission of bids and tenders while providing finance and commercial administration support.

The role requires 2-4+ years' bid administration experience, strong Excel and Adobe InDesign skills, and the ability to coordinate across internal teams and external consultants to meet deadlines.

Qualifications

• 2-4+ years' experience in bid administration, tender coordination, proposals or a strong office administration role.
• Experience within architecture, engineering, construction or professional services would be an advantage.
• Strong Excel skills, including formulas, lookups, filters and pivot tables.
• Good experience with Adobe InDesign is important.
• Excellent Microsoft Office skills, particularly Word and PowerPoint.
• Strong written English and excellent proofreading and attention to detail.
• Highly organised with the ability to manage multiple deadlines and priorities.
• Strong communication skills and the ability to work with a range of internal and external stakeholders.
• Professional, proactive and commercially aware.

Responsibilities

• Coordinate PQQs, RFQs, RFPs and tender submissions from initial opportunity through to final submission.
• Monitor tender portals, track deadlines and maintain the live bid pipeline.
• Coordinate information from internal teams and external consultants to ensure submissions are completed on time.
• Prepare and format professional bid documents, presentations and capability statements.
• Maintain bid content including CVs, project sheets, case studies and supporting documentation.
• Ensure submissions are accurate, consistent and meet tender requirements.
• Maintain the central bid register and track tender outcomes and feedback.
• Prepare fee schedules and consolidate pricing information using Excel.
• Maintain records of fee rates and previous agreements.
• Produce basic Excel reports and analysis on the bid pipeline and outcomes.
• Support bid meetings, including scheduling, agendas, minutes and follow-up actions.

Skills

Tender coordination

Excel

MS Office

InDesign

Written English

Tools

Adobe InDesign

Excel

Job description

Executive Edge Recruitment is seeking an experienced Bid Coordinator to join a leading professional services client in Ireland. You will support the preparation and submission of bids and tenders while providing finance and commercial administration support.

The role requires 2-4+ years' bid administration experience, strong Excel and Adobe InDesign skills, and the ability to coordinate across internal teams and external consultants to meet deadlines.