Aviation Vetting Coordinator (Hybrid - 12-Month Contract)

Swissport; Dublin; Hybrid; EUR 32,000 - 42,000; Full time

Job summary

Swissport Ireland is seeking an HR Compliance Administrator to support the Vetting Team in Dublin. You’ll handle background checks to ICA standards for airside and non-airside roles and help ensure all new starters are fully checked.

This is a 12-month fixed-term maternity cover on a hybrid model: training in office then one day work-from-home. You’ll collaborate with HR, Recruitment, and external candidates, maintaining updates on progress and answering vetting queries.

Qualifications

• Background vetting experience desirable but not essential.
• Proficient in MS Word, Excel and Outlook.
• Excellent communication and interpersonal skills with candidates via email and telephone.
• Demonstrate a high level of attention to detail and organisation.
• Show the ability to think outside the box.
• Can do attitude, and be disciplined in your work.
• Be hands on, with the ability to hit the ground running.
• Understand the importance of and demonstrate a professional attitude and approach.
• Willingness to learn our vetting airside and non-airside standard.

Responsibilities

• Complete background checks on prospective employees in line with Civil Aviation Authority standards for airside and non-airside roles.
• Work closely with candidates to understand their 5-year history.
• Reach out to external individuals, including but not limited to candidates' former employers, schools, colleges, and universities.
• Provide friendly support to candidates, maintaining contact with them as you guide them through the vetting journey.
• Answer any queries relating to the vetting process of a candidate.
• Prioritise and manage own workloads effectively, ensuring KPIs are met.
• Make amends on vetting packs that have been rejected by the Compliance team.
• Collaboratively work within the vetting team sharing knowledge and providing support where need be.
• Keep track of candidate's progress whilst they're in the vetting process, to be able to provide an update if requested.
• Airport ID pass application processing - as required.

Skills

Vetting experience

MS Office

Communication skills

Attention to detail

Organisational skills

Team player

Professional attitude

Willingness to learn

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Swissport Ireland is seeking an HR Compliance Administrator to support the Vetting Team in Dublin. You’ll handle background checks to ICA standards for airside and non-airside roles and help ensure all new starters are fully checked.

This is a 12-month fixed-term maternity cover on a hybrid model: training in office then one day work-from-home. You’ll collaborate with HR, Recruitment, and external candidates, maintaining updates on progress and answering vetting queries.