Assistant Vice President - Company Secretarial

Maples Group; Dublin; Hybrid; EUR 90,000 - 130,000; Full time

Benefits offered by this job

Comprehensive health coverage

Competitive vacation packages

Educational assistance and development

Pension plan

Life insurance

Travel insurance

Global mental wellness programme

Sports clubs and social events

Job summary

The Maples Group in Dublin, Ireland is seeking an Assistant Vice President – Company Secretary to join our Company Secretarial team on a hybrid basis. You will manage a portfolio of client entities, supervise junior staff, and ensure timely statutory filings, board minutes, and governance duties for a diverse client base.

The role requires 4–6 years in a corporate secretarial or related field, a professional qualification from the CGI UK & Ireland is highly preferable, and a commitment to

Qualifications

• Degree qualification with strong academic background.
• 4–6 years’ relevant work experience in a corporate secretarial role.
• Corporate secretarial qualification from the Chartered Governance Institute UK & Ireland is highly preferable.
• Experience with Irish regulated funds space and managing own client portfolio is a prerequisite.
• Familiarity with the Companies Act 2014 is essential.
• Strong teamwork while able to work on own initiative.
• Excellent time management, organizational and prioritisation skills plus excellent communication.

Responsibilities

• Administer own client portfolio and act as CSP for a portfolio of varied clients.
• Attend client board meetings and prepare detailed minutes and action points.
• Supervise and coach junior team members and ensure deadlines are met.
• Arrange statutory and regulatory filings and ensure compliance of client companies.
• Communicate with directors on company law and governance matters.
• Assist with new business enquiries and training/mentoring initiatives.
• Motivate and develop junior team members and foster Maples Group culture.

Skills

Time management

Organizational skills

Prioritisation

Communication skills

Team player

Initiative

Education

Degree qualification

Corporate Secretarial qualification ( CGI UK & Ireland )

Job description

Position: Assistant Vice President – Company Secretary

Location: Dublin, Ireland – Hybrid

About Us

The Maples Group is a standard-bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity, ethics and exacting excellence. We hire smart and sharpen smarter, arming talent with best-in-class resources and skills. Located in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.

The Maples Group looks to add a Dublin based, Company Secretarial Assistant Vice President to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

The Assistant Vice President will report to a Senior Vice President ("VP") and support the wider Company Secretarial team. The Assistant Vice President’s tactical responsibilities feed one larger objective: assisting with the administration and management of a portfolio of clients where company secretarial services are provided.

Primary responsibilities include;

• the administration of their own client portfolio, which requires the individual to;
• be assigned Client Service Professional ("CSP") responsible for a portfolio of varied clients
• act as the primary contact on client relationships and fulfilling ancillary secretarial duties as appropriate
• attend client board meetings and preparing detailed minutes and action points in a timely fashion
• supervise and coach junior members of the team, ensuring the quality of their work and adherence to established deadlines
• arranging statutory and regulatory filings and ensuring that client companies are in compliance with statutory obligations
• acting as a channel of communication for the directors on matters of company law and corporate governance
• assisting with new business enquiries;
• he/she will demonstrate a commitment to acquiring new capabilities, constantly striving to improve performance;
• he/she will proactively seek out and take advantage of training and development opportunities while assisting with mentoring junior team members and supporting their integration into both Maples Group and the day to day client service delivery; and
• ensuring the effective management of junior members of the team including motivating, mentoring, encouraging the office culture, gaining commitment, exercising leadership and effective delegation.

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• degree qualified with a strong academic background
• must have a minimum of 4-6 years’ relevant work experience in a corporate company secretarial role. Experience within an Irish legal, accountancy or corporate administration firm would be preferred
• a corporate secretarial qualification from the Chartered Governance Institute UK & Ireland is highly preferable
• Previous experience working in the Irish regulated investment fundsspaceand managing their own client portfolio is a pre-requisite
• Familiarity with the Companies Act 2014 is essential
• Strong team player but also equally capable of working on their own initiative
• Excellent time management, organizational and prioritisation skills plus excellent communication skills.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

About the Maples Group

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.

“Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.”

Please note, this role may be considered a ‘Controlled Function’ for regulated clients under the Central Bank (Individual Accountability Framework) Act 2023 (the ‘IAF’). Holders of the position should familiarise themselves with the Conduct Standard, and Fitness and Probity requirements, of the IAF. Relevant training will be provided.